STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Chief Of Fiscal/Administrative Services 1

Hybrid

Recruitment #221114-0131MP-001

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Introduction


Are you a self-starter? Do you want to make a difference while participating in a dynamic and reciprocal human services environment? If so, please read on to learn more about this wonderful opportunity!  

The State of Connecticut, Department of Social Services (DSS), has a mission that we, along with our partners, provide person-centered programs and services to enhance the well-being of individuals, families and communities.

We are currently recruiting for a qualified and talented Chief of Fiscal Administrative Services 1.  This position is located at our Central Office at 55 Farmington Avenue, Hartford, CT.  This position is full-time, first shift, with a work schedule of Monday – Friday 8:00am – 4:30pm. Please know that 8:00am – 4:30pm is the default schedule with flexibility with the in-office days and telework days based on union requirements around flex time.  

You will discover the opportunity to:  
  • Engage in a rewarding career;
  • Showcase your talents in a meaningful role;
  • Thrive in an exciting environment;
  • Provide support to a division that is passionate about the work we do;
  • Make a difference in the public sector;
  • Work together in a collaborative team environment.  
What’s in it for You – Leading Comprehensive Benefit Offerings:  
  • Industry leading health benefits, including medical and dental coverage; 
  • Comprehensive pension plan and supplemental retirement offerings; 
  • Paid time off; 
  • Professional growth and development opportunities; 
  • Ability to serve the citizens of Connecticut;
  • A healthy work life balance to all employees.  
About the State of Connecticut: 
Living in Connecticut allows you to live with mountains, forests, ocean fronts, rivers, and a wonderful green countryside right at your doorstep. The state has charm, elegance, and a high standard of living. Our school systems offer an outstanding education, and our communities are among the safest in the country. Connecticut experiences all four seasons and gives you the option to choose living in sophisticated country-life or living in the center of a lively city. 

We encourage you to come see all that Connecticut has to offer by joining the DSS team!

Selection Plan

Application Process:

This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. 

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.

Selection Process:

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.

Contact Information:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. 

Should you have any questions pertaining to this recruitment, please contact Julie Barker at Julie.Barker@ct.gov.

#INDHP

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, central business operation, this class is accountable for administering the programs and operations of a major fiscal division or fiscal/administrative services division.

EXAMPLES OF DUTIES

  • Administers staff and operations of a major fiscal or fiscal/administrative services division including budget preparation and management, accounting and financial reporting and analysis;
  • Develops, implements and evaluates division policies, goals and objectives;
  • Designs and develops division programs and activities;
  • Implements new procedures and procedural revisions;
  • Determines appropriate staffing levels and directs management and coordination of staff;
  • Designs and implements performance review standards for division staff;
  • Maintains contacts with individuals within and outside of division who might impact on policy or program activities;
  • Acts as liaison for department with internal and external state contacts;
  • Directs financial planning activities including long and short-term forecasting;
  • Assists EDP experts in planning and implementation of financial aspects of EDP systems;
  • Utilizes EDP systems for financial analyses;
  • Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
  • Leads the recruitment and hiring of staff, including outreach, interview and selection;
  • May direct a program of internal and/or external audit;
  • May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
  • May ensure conformance in a facility or institution with related standards of JCAHO, OSHA, Environmental Protection and other regulatory agencies;
  • Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Considerable knowledge of
    • and ability to apply management principles and practices;
    • and ability to apply relevant state and federal laws, statutes and regulations;
    • and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting;
    • principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
  • Considerable
    • interpersonal skills;
    • oral and written communication skills;
  • Considerable ability in preparation and analysis of financial and statistical reports;
  • Ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must be at a managerial level.

NOTE: For state employees this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

*Descriptions of these fiscal/administrative functions are attached.

PREFERRED QUALIFICATIONS

  • Experience evaluating the efficiency and effectiveness of administrative programs and overseeing the development of program improvements.
  • Experience directly supervising or managing professional full-time financial staff 
  • Experience analyzing complex fiscal and operational data.
  • Experience interpreting federal and state laws and regulations related to the program and policies of federal health and human services agencies.
  • Experience communicating effectively to a wide range of internal and external stakeholders.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.




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