Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Manager 1

Hybrid

Recruitment #220921-0914AR-001

Introduction



Do you have an analytical mindset and enjoy crunching numbers? 
Are you looking for an exciting and critical leadership role in public safety?
If so, we have a fantastic opportunity for you!

The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is recruiting for a Fiscal/Administrative Manager 1, within the Fiscal Services Unit located in Middletown, CT. 

This position will support six (6) divisions; Commission on Fire Prevention and Control, Connecticut State Police, the Emergency Management and Homeland Security, Police Officer Standards and Training Council, Scientific Services, and Statewide Emergency Telecommunications in a wide range of financial and fiscal services. 

About Us: 

DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology. 

Position Highlights: 

The Fiscal/Administrative Manager 1 will lead the Business Office within the Fiscal Services Unit encompassing fiscal disciplines including but not limited to: Purchasing, Accounts Payable, Asset Management and Personal Service Agreements. 

In addition, this position will be the liaison to agency leadership as it relates to the Business Office optimization and modernization efforts. 
This position is full-time, 40 hours per week, scheduled Monday to Friday, located at 1111 Country Club Road in Middletown, CT. A hybrid schedule is possible based on eligibility and operational need. 

What we can offer you: 

State of Connecticut employees participate in a competitive benefits plan that includes: 
  • Excellent health and dental coverage; 
  • A generous retirement plan; 
  • Paid time off; 
  • A healthy work - life balance! 
Learn more about how you can make an impact with DESPP
              

Selection Plan

Application Process: 

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified. 

Please ensure your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut. 

Throughout the Recruitment Process: 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. 

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency. 

Selection Process: 

Candidates selected for an interview must provide the following at the time of interview: 

State Employees
  • Two (2) most recent performance evaluations
  • Cover letter
  • Completed CT-HR-13
Non-State Employees
  • Two (2) professional letters of reference from a current and/or previous supervisor 
  • Completed CT-HR-13
Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation.

Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process. 

Click here to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the DAS website by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. 

Contact Information: 

Should you have any questions pertaining to this recruitment, please contact Tyler Cashman at Tyler.Cashman@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

Schedules, assigns, oversees and reviews the work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on the development of  policies and standards; interprets and administers pertinent laws; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; in addition to supervising fiscal/administrative functions may supervise support services; in a facility, in addition to the above, may insure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.
Note: For state employees this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

The preferred candidate will possess:
  • Experience overseeing fiscal/accounting staff; 
  • Experience establishing accounting policies and procedures; 
  • Experience administering procurement activity, including purchasing and accounts payable; 
  • Experience administering asset management program; 
  • Experience reviewing and verifying complex financial documents, reports, and statements; 
  • Experience reviewing and verifying postings to appropriate ledgers and subsidiary accounts; 
  • Experience preparing and reviewing GAAP reports; 
  • Experience modernizing business operations; 
  • Experience creating business and operational efficiencies; 
  • Experience using a full range of Microsoft Suite specifically; Microsoft Excel spreadsheet development including managing data, using formulas, exporting data, developing charts/graphs, using VLOOKUP, pivot tables, macros and other advanced functions. 

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.