Connecticut StateDepartment of Administrative Services

Emergency Management Program Specialist

Hybrid

Recruitment #220913-0511AR-001

Introduction



Do you have a passion for Emergency Management and Public Safety? 
If so, we have a fantastic opportunity for you to explore!

The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is looking for three (3) Emergency Management Program Specialists to join our dynamic team in Middletown, New Haven, or Bridgeport, CT! 

About Us: 

Working closely with local, state, federal, tribal, and private sector partners, the Division of Emergency Management and Homeland Security (DEMHS) provides a coordinated, integrated program for statewide emergency management and homeland security. 

The division directs and coordinates all available resources to protect the life and property of the residents of Connecticut in the event of a disaster or crisis, whether natural or manmade, through a collaborative program of prevention, planning, preparedness, response, recovery, mitigation, and public education. The mission includes strategic and operational planning, operations, training and exercise, grants, and disaster relief. DEMHS also coordinates statewide security communications as well as establishes standards and protocols for the use and dissemination of intelligence. 

Position Highlights: 

If you are an emergency management professional with a background in planning at the federal, state or municipal level, and are looking for a position with critical public safety responsibilities, we encourage you to join our team with the CT Division of Emergency Management and Homeland Security! 

Normal hours are 40 hours per week, with the opportunity for teleworking per state guidelines. 

Some key responsibilities within this position include: 
  • Exciting and varied emergency management work, which may include community preparedness, State EOC readiness, DEMHS Regional office support, strategic, operational, and/or logistics planning, and grants management;
  • Operational and logistics planning and preparedness activities including maintaining the division and the State Emergency Operations Center in a state of readiness; 
  • Preparedness, response and recovery planning and management of federal disaster assistance grants; 
  • School security planning and grants management; 
  • Non-profit security grant management; 
  • Hazard mitigation and resilience planning and grants management. 
What we can offer you: 

State of Connecticut employees participate in a competitive benefits plan that includes: 
  • Excellent health and dental coverage; 
  • A generous retirement plan; 
  • Paid time off; 
  • A healthy work - life balance!
Learn more about how you can make an impact with DEMHS
               

Selection Plan

Application Process: 

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified. 

Please ensure your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut. 

Throughout the Recruitment Process: 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. 

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include: performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency. 

Selection Process: 

Candidates selected for an interview must provide the following at the time of interview: 

State Employees
  • Two (2) most recent performance evaluations
  • Cover letter
  • Completed CT-HR-13
Non-State Employees
  • Two (2) professional letters of reference from a current and/or previous supervisor 
  • Completed CT-HR-13
Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation.

Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process. 

Click here to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the DAS website by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. 

Contact Information: 

Should you have any questions pertaining to this recruitment, please contact Tyler Cashman at Tyler.Cashman@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Emergency Services and Public Protection and the Department of Public Health, this class is accountable for independently performing a full range of tasks in planning, monitoring, evaluating and implementing the State's Comprehensive Emergency Preparedness Plans, Homeland Security Plans or statewide public health emergency preparedness plans and drills.

EXAMPLES OF DUTIES

  • Serves in an Incident Command System or other emergency role as assigned at the State Emergency Operations Center (SEOC) or a DEMHS Regional Office in simulated exercise or actual events;
  • Coordinates, participates in, provides staff support for, and/or runs working groups, meetings, workshops, conferences, and training sessions for and with local, tribal, state, federal, private sector and public partners in emergency management and homeland security;
  • Gives briefings and makes presentations;
  • Prepares, updates and participates in development of timelines, reports, plans, standard operating procedures, policies, guidance documents, public information, grant applications, and other written materials as assigned to support emergency management and homeland security;
  • Develops and maintain databases;
  • Engages in operational and/or strategic planning to support emergency management and homeland security functions, including ;
  • Provides technical assistance to local, tribal, and state agencies on matters related to emergency management and homeland security, which may include mitigation/ resilience, preparedness, planning, response, and/or recovery;
  • Participates in the administration of and provides program management for Federal and State grant programs, including Federal Emergency Management Agency (FEMA) disaster assistance programs;
  • Assists in the implementation of all-hazards emergency management and homeland security programs, which may include hazard mitigation, debris management, radiological emergency preparedness, preliminary damage assessments, school security, and other related programs, including the FEMA disaster assistance programs;
  • Acts as DEMHS liaison to local, tribal, state, federal, and non-governmental entities;
  • Conducts research on, and collects, analyzes, evaluates, and disseminates as appropriate, information related to emergency management and homeland security areas of interest;
  • May serve as DEMHS public information officer or related role, including giving briefings, posting on social media or website.

KNOWLEDGE, SKILL AND ABILITY

RADIOLOGICAL EMERGENCY PREPAREDNESS PROGRAM: Knowledge of information dissemination practices and techniques; knowledge of the principles of nuclear power generation and the principles of radiological hazards; knowledge of federal and state regulations applicable to emergency management and associated programs; knowledge of personal computers, desktop publishing and database management; knowledge of the incident command system; knowledge of equipment and systems used in a radiological emergency; knowledge of current state and local RERP plans and procedures; knowledge of the background and objectives of emergency management programs; knowledge of the nature and effects of various types of natural and man-made disasters; considerable oral and written communication skills; considerable interpersonal skills; ability to analyze problems, interpret data, determine alternatives and propose solutions; ability to prepare and present oral reports of considerable complexity with clarity and persuasiveness; ability to establish and maintain effective working relationships; ability to prepare comprehensive hazard response plans; ability to utilize computer software.

CATASTROPHIC ALL HAZARDS PROGRAM: Knowledge of information dissemination practices and techniques; knowledge of the principles and phases of emergency management/preparedness; knowledge of federal and state regulations applicable to emergency preparedness/homeland security and associated programs; knowledge of personal computers, desktop publishing and database management; knowledge of the incident command system; knowledge of current state and local CEMP plans and procedures; knowledge of the background and objectives of emergency management programs; knowledge of the nature and effects of various types of natural and man-made disasters; considerable oral and written communication skills; considerable interpersonal skills; ability to analyze problems, interpret data, determine alternatives and propose solutions; ability to prepare and present oral reports of considerable complexity with clarity and persuasiveness; ability to establish and maintain effective working relationships; ability to prepare comprehensive hazard response plans; ability to utilize computer software.

GRANTS ADMINISTRATION: Considerable knowledge of grant preparation and administration; considerable knowledge of program evaluation and monitoring functions; knowledge of research methods and techniques; considerable interpersonal skills; considerable oral and written communication skills; some supervisory ability; ability to utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in planning, technical writing, program management, grants administration, training or public information.
Note: Planning is defined as collecting and analyzing technical data (social, environmental, economic, governmental), determining problems and concerns and developing long term plans accordingly. These are formal, written plans, i.e. statements of goals and objectives, recommended alternatives for action and policies and programs to achieve the goals and objectives. Generally, these plans will impact statewide activities or a large-scale corporation, which has branch or satellite facilities. Candidates must perform these types of duties the majority of time and the planning function must be the major thrust of the job.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in emergency preparedness/homeland security, planning, public administration, public information or a closely related field may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

The preferred candidate will possess:
  • Experience in grants management, particularly in implementing a sub-grant program and/or working with the Federal Emergency Management Agency (FEMA); 
  • Experience in meteorology, including weather forecasting and monitoring effects of climate change; 
  • Experience in Geospatial Information Systems, WebEOC, Emergency Management Assistance Compact or other systems associated with emergency management or homeland security; 
  • Experience coordinating with federal, state, tribal, local and community organizations; 
  • Experience in emergency management operations or logistics; 
  • Experience in emergency management planning at the state or local level. 

SPECIAL REQUIREMENTS

1. Incumbents in this class must possess and retain a valid Motor Vehicle Operator's License.
2. Incumbents in this class may be required to travel.
3. Emergency management drills and actual emergencies may require work outside of normal hours.
4. On-call status may be required.

CHARACTER REQUIREMENTS

In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made by the Federal Emergency Management Agency (FEMA) and/or the Connecticut Department of Emergency Services and Public Protection before persons are certified for appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.