Fiscal/Administrative Officer

The State of Connecticut, Department of Transportation (DOT) invites qualified candidates to apply for the position of Fiscal Administrative Officer. This opportunity is available in the DOT Core-CT Support / Business Process Improvement Unit within the Department’s Bureau of Finance and Administration, located in Newington, CT.

The Unit is staffed with a blend of Financial and IT professionals that provide the Department with technical support services related to Core-CT, the State’s integrated Human Resources, Payroll and Financial system. Unit responsibilities include daily user support as well as assisting with the financial and human resources reporting needs of the Department’s Bureaus; acting as a liaison between the Department and the central Core-CT Team including coordination of user roles and system access; developing and conducting Core-CT user training for Department employees; ensuring that Core-CT policies and security procedures established by the Office of the State Comptroller are properly followed; and providing oversight, as needed, of outside resources responsible for analyzing, modifying, and providing other technical support related to DOT-specific Core-CT functions. In addition to agency support of the Core-CT system, the unit provides support in the analysis, development, and implementation of smaller scale technical applications (such as Microsoft Office tools) that help improve efficiency and streamline various Department business processes.

This position will assist in providing agency Core-CT system users with support and training, and to coordinate ongoing financial analysis and reconciliation of the agency’s Core-CT system data to ensure its accuracy.

Key responsibilities for this exciting opportunity may include, but are not limited to:

• Provide customer support to agency users of the Core-CT system, through ticket system.
• Act as backup to the DOT Primary Core-CT Security Liaison.
• Coordinate analysis, evaluation, error detection, and resolution of issues, end-to-end, with agency Core-CT supply-chain data and transactions, including Purchase Orders, receivers, and vouchers.
• Create customized data queries utilizing Core-CT EPM and STARS modules to facilitate development of extensive customized reporting to meet needs of agency users of the Core-CT financial, supply-chain, inventory, and project-related modules.
• Design external spreadsheets to process and/or transform Core-CT data exports.
• Collaborate with DOT Information Technology staff to troubleshoot user connectivity / pc issues.
• Assist with and carry out Fiscal Year End tasks, including coordination of required action with agency end users. 
• Assist in developing business process improvement solutions tailored to specific requirements of agency units. 
• Evaluate, verify, and coordinate implementation of system configurations and chartfields relative to financial requirements of the agency. 
• Test and troubleshoot data from Core-CT to ensure integrity of data and results.
• Act as an agency liaison to the Statewide Core-CT Team.
• Other related duties can be found here.

This position is Monday - Friday (40 hours per week), schedule to be determined based on the operational need of the unit.

To Apply:

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
• For assistance in applying, please visit our 'Applicant Tips on How to Apply' page.

Important Information After You Apply:

• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Connect With Us:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact jennifer.neumann@ct.gov.

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

 

Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; performs related duties as required.

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

• Experience with Core-CT, or similar ERP systems​.
• Experience with advanced features of Microsoft Office applications.
• Experience in a customer support environment.
• Experience with Microsoft SharePoint environment.
• Experience with Microsoft VBA coding.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.