Connecticut StateDepartment of Administrative Services

Grants And Contracts Specialist

Office/On-site

Recruitment #220809-4191AR-002

Introduction



The State of Connecticut, Connecticut Technical Education and Career System (CTECS) is recruiting for a Grants & Contracts Specialist for the Fiscal Department at the Central Office, located at 39 Woodland Street Hartford, CT 06105.

This is a full-time, 40 hours per week, 12-month position. The schedule is Monday through Friday, and the hours are 7:00 a.m. to 3:30 p.m.

About the role:
The focus of this role is the processing, execution and monitoring of the numerous contracts processed by the CTECS. This position will be responsible for duties that will include, but are not limited to the following:
  • Performing specialized duties in the area of federal grants management, including oversight of programmatic, fiscal, and compliance aspects
  • Initiating contracts, drafting language, and monitoring contract deliverable submissions to ensure compliance with program mandates and CTECS policy
  • Identify contract needs, goals and define measurable outcomes in collaboration with management, administration and contractors
  • Planning, monitoring, and evaluation of grant funding levels
  • Evaluating new funding opportunities and leading the application process
  • Preparing grant related and programmatic reports, including the collection of data from multiple sources
  • Developing and tracking grant deliverables for multiple programs
  • Monitoring use of grant monies awarded to agency to ensure adherence to all terms and conditions
  • Coordinating with internal and external partners, liaising with department program staff, management, the Office of Policy and Management (OPM) and the Office of the Attorney General (OAG).
  • Develop and maintaining effective programmatic and financial controls
About us:
CTECS serves approximately 11,200 full-time high school students. Our mission is to provide a world-class, unique, and rigorous learning environment for high school students and adult learners that:
  • Ensures both student academic success and career technical education mastery, as well as promotes enthusiasm for lifelong learning.
  • Prepares students for post-secondary education, including apprenticeships and immediate productive employment.
  • Engages regional, state, national and international employers, and industries in a vibrant collaboration to respond to current, emerging and changing global workforce needs and expectations.
  • Pursues and participates in global partnerships that provide CTECS students with international exposure and experience.
We offer competitive benefits including health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 13 paid holidays per calendar year, in addition to vacation, sick and personal leave accruals. We encourage a healthy work/life balance to all employees.

Selection Plan

To apply:
Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

Important Next Step Information for After You Apply:
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Connect With Us:
If you have any questions pertaining to this recruitment please contact Jasmyn Raymond at Jasmyn.Raymond@ct.gov and reference the recruitment number.

Follow the State of Connecticut on LinkedIn.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, this class is accountable for performing as a specialist in planning, implementation, management and evaluation of a large complex grant program or group of programs in one field where responsibilities are assumed for program development, liaison and coordination with federal, state and community agencies and organizations, program implementation and administration, program monitoring and assessment.

EXAMPLES OF DUTIES

Performs specialized related duties in the area of grants management; performs research to support the application for or the disbursement of grants including needs analysis, literature review and regulations critique to identify problems and determine priorities; develops alternatives; gathers information related to program area; develops goals and objectives, evaluation standards, timetables, other program components and department policy for program area and individual projects; prepares grant proposals; monitors use of grant monies awarded to agency to ensure adherence to all terms and conditions; facilitates direct grant process; provides technical assistance and acts as resource person to grantees; evaluates program proposals and applications for conformance with regulations and state goals; recommends funding; prepares contracts and agreements related to grant activities; monitors and assesses ongoing programs for conformance to reporting requirements, general budget and timetable guidelines and program effectiveness; prepares quarterly and annual reports and statewide annual plan or section of plan related to program local area; attends meetings of appropriate state, local and regional organizations and performs other liaison functions to coordinate efforts in program area; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of grant preparation and administration; considerable knowledge of program evaluation and monitoring functions; knowledge of research methods and techniques; some knowledge of budget preparation and monitoring; considerable interpersonal skills; considerable oral and written communication skills; ability to utilize computer software; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in planning, implementation and/or management of grant programs on a community, state or federal level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in a closely related field may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

Preference will be given to candidates who possess the following experience:
  • Working with PeopleSoft financials modules to input or extract financial data and reports
  • With Federal Grant systems to submit grant applications and modifications
  • Interpreting federal statutes and regulations

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.