Connecticut StateDepartment of Administrative Services

Medical Records Specialist 1

Recruitment #220802-5620CL-001

Introduction

The State of ConnecticutOffice of the Chief Medical Examiner (OCME) is a free-standing. modern facility located on the UCONN Health Center Campus in Farmington, CT.  The office is a state-wide medical examiner system charged with the investigation of sudden and unexpected deaths that, by statute, fall under our jurisdiction.

We are  seeking one (1) full-time Medical Records Specialist 1 to work in our facility located at 11 Shuttle Rd. Farmington, CT 06032.  The hours of work are Monday through Friday, 8:00 am to 4:30 pm.  In addition to the checking of references and facts stated in the application, a thorough background investigation will be completed before the candidate is certified for appointment. 

The Medical Records Unit is involved with the creation, organization, quality assurance, maintenance and release of death certificates, autopsy reports and other documents that pertain to our death investigations. Duties for the incumbent in this role will include, but are not exclusive to:

  • Assist in creating death records for the deceased residents of Connecticut
  • Quality assurance that records are free of omissions and errors
  • Teaching new and continuing users in electronic medical records systems
  • May lead lower level clerks as assigned
  • May be asked to work with funeral homes for a release of body

The Office of the Chief Medical Examiner offers competitive benefits, which include health and dental insurance, a retirement plan, group life insurance and other supplemental benefits.  Paid time off is also offered, including 12 paid holidays per calendar ear, in addition to vacation, sick and personal leave.

Selection Plan

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position.  These documents may include:  a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. 

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign onto their Personal Status Board daily to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to das.shrm@ct.gov.

Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office: jsanz@ocme.org, 860-679-3982.

NOTE: The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state medical institution or facility medical records department this class is accountable for independently performing a full range of tasks associated with maintaining medical records and medical records coding activities.

EXAMPLES OF DUTIES

Assists in maintaining a file of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, signed releases of information, medical summaries and abstracts; inspects reports and records for omissions and errors; codes and files a full range of diagnoses according to anatomical systems and in conformance with accepted international classification systems (i.e. ICD, WHO, DSM3, DRG, etc.); prepares statistical reports on such matters as classification of disease, laboratory, dental, X-ray and physiotherapy activities; prepares death certificates, burial permits and other related records; prepares reports to state and federal agencies as required; may attend probate court hearings and give testimony; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of basic medical terminology and human anatomy; knowledge of medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures; knowledge of principles of statistical data tabulation; knowledge of office systems and procedures; oral and written communication skills; basic interpersonal skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in the maintenance of medical records and preparation of statistical reports.

PREFERRED QUALIFICATIONS

  • Knowledge of relevant state laws and regulations, excellent interpersonal skills, oral and written communication skills;
  • Ability to utilize computer software to compile data and run statistical reports; 
  • Working knowledge of medical terminology;
  • Ability to review medical records for accuracy;
  • Proficiency with Microsoft Office suite with emphasis on Excel, Word, Outlook & Access;
  • Proficiency with Adobe Acrobat;
  • Notary Public;
  • Experience with medical records retention.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



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Fill out the Supplemental Questionnaire and Application NOW using the Internet.




The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.