Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Officer

Recruitment #220121-1308AR-001

Introduction

The State of Connecticut Military Department is accepting applications for an Fiscal/Administrative Officer position.  This full-time position is located in the historic Governor William A. O'Neill Armory, 360 Broad Street, Hartford, CT 06105.  The incumbent in this role will work first shift, Monday through Friday, 8:00 A.M. to 4:30 P.M. (40 hours/week).

The CTMD is a unique dual-status agency, having both federal and state missions. The federal mission is to maintain properly trained and equipped National Guard units for prompt federalization in the event of war, domestic emergencies or other emergencies. The state mission is to coordinate, support and augment federal, state and local authorities in emergency response, to provide emergency response planning and to conduct community service programs. CTMD’s primary public responsibilities are to train, resource and coordinate state emergency response assets and (2) to plan for and protect citizens and their property in times of war, terrorism, invasion, rebellion, riot or disaster.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  The minimum experience and training requirements must be met by the closing date on the job opening, unless otherwise specified. Please ensure your JobAps application is complete prior to submission.  Candidates who submit an untimely, incomplete, or inaccurate application may not be considered for this employment opportunity.  NOTE:  You will be unable to make  revisions once you officially submit your application to the State of Connecticut.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s).  These documents may include: a resume, performance reviews, supervisory references, education transcripts, etc. at the discretion of the agency.  Interviews will be limited to candidates whose experience most closely meet the preferred requirements of the position.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

All state employees and prospective state employees must comply with Executive Order 13G (as amended by Executive Order 14C) regarding COVID-19 Vaccination Requirements. Verification of compliance prior to offer of employment is required.

Due to the volume of applications anticipated, we are unable to  provide confirmation of receipt or status during the recruitment process.  Updates will be provided through your JobAps portal account; however, should you have questions pertaining to this recruitment, please contact Anthony Lewis at anthony.lewis@ct.gov or (860) 548-3248. 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. 

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

 

EXAMPLES OF DUTIES

Performs a variety of professional fiscal and administrative functions; assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; prepares budget reports; prepares various financial statements and statistical or narrative fiscal/administrative reports; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares or reviews grant budgets and other fiscal portions of grant applications; provides technical assistance to grantees regarding accounting procedures; reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; performs technical purchasing tasks such as soliciting bids and recommending contract awards; assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; may supervise support services such as stores, inventory, mailroom, security or maintenance; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

Preference will be given to candidates who demonstrate 2 or more years experience in the following:
  • Experience working with CORE-CT eProcurement, Accounts Payable, GL and Procurement Card modules.
  • Experience in Microsoft Outlook, Excel, PowerApps and Word including but not limited to creating reports, pivot tables, and other related records.
  • Experience developing STARTS reports for budget preparation and expenditure reporting.
  • Experience with Purchasing Card Program, use and reconciliation. 
  • Experience posting bids on BIZNET/CTSOURCE contracting portal.
  • Experience with travel purchasing procedures.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.