Connecticut StateDepartment of Administrative Services

Procurement Policy Development Coordinator

Recruitment #220116-1581MP-001

Introduction

ABOUT US

The State of Connecticut’s Office of Policy and Management (OPM) seeks to fill a Procurement Policy Development Coordinator position in the Office of Finance.  This is an exciting opportunity to create, implement, and support human service and professional service procurement policies and procedures for executive branch agencies.

YOUR ROLE

In accordance with Chapter 55a of the Connecticut General Statutes pertaining to consultants and personal service agreements, the Office of Finance is responsible for: 

  • Establishing standards for state agencies to follow in entering into purchase of services agreements and personal service agreements;

  • Approving the written procedures established by each state agency to implement such standards;

  • Approving requests from state agencies to enter into purchase of services agreements and personal service agreements; and,

  • Approving requests from state agencies to waive contracts from competitive negotiations or competitive quotation.

Recently passed legislation in Sections 103 and 104 of P.A 19-117 also requires the Office of Finance to:

  • Post any approvals of requests for a waiver on the State Contracting Portal; and

  • Approve three-year procurement plans from state agencies.

This is a full time (40 hours per week) position located in Hartford, CT.  This recruitment may be considered for future Policy Development Coordinator opportunities within the Office of Policy and Management. 

We offer a competitive benefits package, excellent health care, generous leave policies, retirement plan, and more!  We also encourage a healthy work-life balance to all employees!

Interested in becoming a state employee?  Watch the video below to learn more:

Selection Plan

In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

All state employees shall follow Executive Order 13G (as amended by Executive Order 14C).

Please ensure your application is complete prior to submission.  You will be unable to make revisions once you officially submit your application to the State of Connecticut.

Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position. 

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

The immediate vacancy is listed above, however, applicants to this recruitment may be used for future vacancies in this job class.

Any questions regarding this recruitment may be directed to the hiring agency's human resources office: opm.recruitment@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Office of Policy and Management this class is accountable for the cost analysis and research used to develop state government policy for the Secretary of the Office of Policy and Management. It coordinates the review, analysis, development and implementation of policy and programs for state agencies, towns and municipalities.

EXAMPLES OF DUTIES

In this position you will be responsible for the following:
  • Formulate policies and procedures related to state agency procurement, including purchase of service contracts for health and human services and personal service agreements for consultants;
  • Design, develop and implement statewide procurement standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;
  • Provide direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;
  • Research, interpret, and administer pertinent laws and regulations;
  • Implement and develop standardized procurement reporting to meet relevant statutes (i.e., Annual Purchase of Service/Personal Service Agreement Report, Three-Year Procurement Plans, Monthly Waiver Reports) and conducts ongoing data analysis to recommend procurement reform changes;
  • Work with state agency staff to develop high-priority requests for proposals (RFPs) and contracts with a results-driven approach (e.g. clearly defined problem statement, outcome goals and related performance measures, targeted population); 
  • Encourage outcomes-oriented RFP drafting by facilitating cross-agency training workshops and by refining relevant RFP development tools/templates to achieve greater standardization;
  • Support the scaling of best practice procurement adoption across state agencies, including strategic planning, performance outcome measure development, and active contract management;
  • Liaison between Department of Administrative Services, Office of State Comptroller, and OPM for procurement; and 
  • Assist with inquiries pertaining to procurement, including but not limited to, the State Contracting Standards Board, Office of the Attorney General, legislature, and the Auditors of Public Accounts; and 
  • Perform related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration including policy development, coordination, cost benefit analysis and implementation; considerable knowledge of state, federal and municipal legislative processes; considerable interpersonal skills; considerable oral and written communication skills; ability to analyze and evaluate policy and programs; ability to coordinate and implement policy development activities and prepare and present effective reports and presentations.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience with major responsibility for the review, analysis, coordination and administration of policies and programs in a large governmental, public affairs or business organization.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. A Master's degree in public administration or political science may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

The preferred candidate will have the following:
  • Experience with major responsibility for the review, analysis, coordination and administration of policies and programs related to procurement and contracting in a large governmental, public affairs or business organization; 
  • Be a Certified Purchasing Manager (C.P.M.) or Certified Purchasing Professional (CPP);
  • Certification in Public Procurement and Contract Management; and/or 
  • A Master’s degree in Business Administration, Public Policy, Political Science, Economics or Public Administration; and/or a Juris Doctor (J.D.).

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.