STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Assistant Chief of Fiscal/Administrative Services

Recruitment #211119-0129MP-001

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Introduction



Are you an experienced fiscal administrator looking for a career opportunity where you can serve your state? If so, we invite you to join our dedicated team!

The State of Connecticut, Department of Children and Families (DCF), Fiscal Services Division, has one Assistant Chief of Fiscal Administrative Services opportunity located in our Central Office at 505 Hudson Street, Hartford, CT. This is a full-time, 40 hours per week position; with a Monday through Friday schedule on first shift. 

This role provides direct oversight of DCF's Budget/Accounting Unit and the Payroll Department. DCF is a large State agency with an annual budget of approximately $800 million.

Discover the Opportunity to:
  • Oversee development and maintenance of a $800 million budget.
  • Produce a complex Consolidated Fiscal Status Report on a monthly basis.
  • Producing complex reports generated from a proprietary software system and making the information accessible and consumable to a wide range of customers.
  • Advise management on spending trends, potential outcomes and providing recommendations.
  • Ensure all appropriate State and Federal regulations are adhered to in the management of funds.
  • Provide the Office of Policy and Management and the Legislative Branch's Office of Fiscal Analysis with timely and accurate budget information.
  • Oversee a Payroll Unit of ten (10) employees. The Payroll Unit processes payroll for 3,200 employees and applies the pay rules for 11 bargaining units.
  • Managing the Kronos system and CORE CT interface.
Our Ideal Candidate will:
  • Have outstanding verbal and written communication skills.
  • Have the ability to work independently and as part of a team to meet deadlines.
We offer competitive benefits including health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 12 paid holidays per calendar year, in addition to vacation, sick and personal leave accruals. We encourage a healthy work/life balance and limitless opportunity.

Selection Plan

All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a).
Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system. Applications to this recruitment may be used for future vacancies in this job class.

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 

At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s). These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc. at the discretion of the hiring agency. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. 

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 

Should you have questions pertaining to this recruitment, please contact Jasmyn Raymond at Jasmyn.Raymond@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, this class is accountable for assisting in the administration of the administrative programs and operations of the agency.

EXAMPLES OF DUTIES

Assists in the direction of staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; assists in coordinating, planning and managing activities;  formulates program goals and objectives; develops or assists in development of related policy; reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures; acts as liaison both internally within the state and externally; evaluates staff; directs or assists in the direction of budget management function; maintains contacts with individuals both within and outside of unit who might impact on program activities; advises agency head regarding fiscal and administrative matters; assists EDP experts in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; in addition to directing fiscal/administrative functions may direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; in a facility or institution, in addition to the above, may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies; may direct a program of internal and/or external audit; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. See addendum for descriptions of these fiscal/administrative functions.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff.

For state employees, this is at or above the level of Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

Preference will be given to candidates who possess the following experience: 
  • Developing, planning and reporting on state budgets.
  • Completing deliverables with competing due dates and priorities.
  • Advising management on spending trends, potential outcomes and providing recommendations.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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