Connecticut StateDepartment of Administrative Services

Payroll Clerk

Recruitment #211112-6157CL-001

Introduction



Are you experienced in payroll processing and looking for an ambitious career opportunity?
If so, we invite you to apply!

The State of Connecticut, Department of Developmental Services (DDS) is recruiting for one (1) Payroll Clerk. This is a full time position, 40 hours per week with a Monday through Friday, first shift schedule. However, must be flexible in order to meet the needs of the agency. Additionally, statewide travel is expected for this role.

Our Payroll Unit is based out of the DDS Office in Cheshire, CT. Our large agency operates 24/7 and is eligible to use the job class of Payroll Clerk (Three-Shift Operations). The selected hire for this Payroll Clerk position has an additional exciting opportunity to be eligible for a promotion by reclassification to a Payroll Clerk (Three-Shift Operations)! This advancement would be at the agency's discretion once the minimum experience and training requirements for the promotional class are met.

We offer competitive benefits including health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 12 paid holidays per calendar year, in addition to vacation, sick and personal leave accruals. We encourage a healthy work/life balance to all employees.

Please watch the video below to hear our employees share what its like to work for the State of CT, including career opportunities, the recruitment and selection process, and the important mission of serving  the state and its citizens.
We hope you take this opportunity to advance your career with the State of Connecticut!

Selection Plan

All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a).
Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system. Applications to this recruitment may be used for future vacancies in this job class.

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

Due to the large volume of applications received, we are unable to confirm receipt or status updates during the recruitment process. Please note that not all applicants will be contacted for interview and encouraged to apply for future postings.

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

f you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Renee LaBarge, DDS EEO Director at 860-418-6022 or Renee.LaBarge@ct.gov.

If you have any questions pertaining to this recruitment, please contact Jasmyn Raymond, jasmyn.raymond@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and performing various payroll support activities.

EXAMPLES OF DUTIES

Prepares biweekly regular, overtime, and supplemental payrolls. Reviews employee timesheets for accuracy and completeness, proper coding and posts hours in Core-CT. Reviews personnel and/or payroll change notices and posts changes and adjustments to master files. Processes records on new hires, transfers, reclassifications, terminations, retirements, overpayments, underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.) Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments. Calculates and processes retroactive payments, collective bargaining increases and annual increments when necessary. Ensures compliance with collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases; overtime, shift differential and holiday pay restrictions, etc.). Responds to employee inquiries regarding paychecks and payroll practices and procedures. Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of payroll terminology, practices and procedures; knowledge of basic accounting and bookkeeping principles and procedures; knowledge of general office procedures; skill in performing arithmetic computations; basic interpersonal skills; ability to read, understand and apply applicable contract guidelines and regulations; ability to maintain records and files; ability to follow complex oral and written instructions; ability to operate office equipment which includes personal computer and other electronic equipment.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have involved payroll preparation.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
2. One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.

PREFERRED QUALIFICATIONS

Preference will be given to candidates with the following experience:
  • Using PeopleSoft systems for the following: Time and Attendance, Overtime Earnings, and processing payroll in-house
  • Using payroll coding
  • Researching and interpreting multiple collective bargaining union contract requirements and restrictions as related to payroll
  • Auditing
  • Managing a large volume of work and prioritize effectively to achieve results in a set timeframe
  • Working with Microsoft Word, Excel and Access, using functions and formulas
  • Entering data accurately and reviewing work for completeness

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.