Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Officer

Recruitment #211105-1308AR-001

Introduction



The State of Connecticut,  Department of Economic and Community Development (DECD) has an opportunity for a Fiscal/Administrative Officer with a commitment to excellence who thrives in a fast-paced environment.

The Role: This position is located at 450 Columbus Blvd., Hartford. It is full time, 40 hours per week, Monday through Friday, however, must be flexible to meet the needs of the agency.

About Us: The Department of Economic and Community Development (DECD) is the state's lead agency responsible for strengthening Connecticut’s competitive economic position and provides financial, and technical assistance to municipalities, businesses, community development, tourism, culture, and arts organizations. DECD also provides administrative support services to the Department of Housing.

Discover the Opportunity to: As Fiscal Administrative Officer This position will be responsible for fiscal and administrative activities, purchasing, RFP’s, inventory, and inventory control, purchasing card accounts, travel authorizations, creation or updating of policies and procedures related to area of responsibility and related duties as required.

Additional information can be obtained at: CT Department of Economic and Community Development and  CT - State Auditors of Public Accounts.

Discover the Opportunity to: 

  • Utilizes EDP systems for financial records, reports and analyses including PeopleSoft/Oracle(CORE-CT) to prepare and enter contracts, purchase requisitions, procure goods and services and purchasing card requisitions. standardized transactions requisitions, and IT- requisitions. prepare monthly and year end maintenance reports, PO Balance Report and EPM Queries utilizing the CORE-CT and Starz EDP system.  
  • Accounts payable and accounting for Small Business Express Bond fund. Assist in agency wide inventory, soliciting of procurement bids, Personal Services Agreements (PSA) and Request for Proposals (RFP).   
  • Prepare various documents, W-9 and SP26 forms for vendors into PeopleSoft/Oracle(CORE-CT). 
  • Provide customer service to vendors to resolve billing issues, payment status, orders, and work in a paperless environment
Work/Life Balance & Employee Value Proposition (EVP): Full-time, Monday - Friday, 1st shift, 40 hours per week  in Hartford, CT. Benefits include comprehensive health coverage, retirement savings options, paid time off, work-life balance, and more. 

Selection Plan

All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a).

To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application. 
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 
  • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
Important Next Step Information for After You Apply: 
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 
  • At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include:  a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position. 
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. 
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Connect With Us:
Due to the large volume of applications received, the DECD is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact nasreen.mustafa@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

 

EXAMPLES OF DUTIES

Utilizes EDP systems for financial records, reports and analyses including CORE-CT to prepare and enter contracts, purchase requisitions, procure goods and services and purchasing card requisitions. standardized transactions requisitions, and IT- requisitions. prepare monthly and year end maintenance reports, PO Balance Report and EPM Queries utilizing the CORE-CT and Starz EDP system.  Accounts payable and accounting for Small Business Express Bond fund.  This position will also assist in agency wide inventory, soliciting of procurement bids, Personal Services Agreements (PSA) and Request for Proposals (RFP).  Prepare various documents, W-9 and SP26 forms for vendors into CORE-CT. Provide customer service to vendors to resolve billing issues, payment status, orders, and work in a paperless environment.

Learn more by clicking here

KNOWLEDGE, SKILL AND ABILITY

Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; some knowledge of payroll practices and procedures; interpersonal skills; oral and written communication skills; ability to prepare and analyze financial documents and reports; ability to interpret and apply statutes, regulations and administrative policies; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (l) year of the Special Experience.

3. For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

4. For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

• Experience with purchasing of goods and services, soliciting bids, Request for Proposals (RFP);  
• Experience working with Microsoft Excel and Word;
• Experience working with CORE-CT (PeopleSoft/Oracle);
• Experience working with inventory or asset management;
• Experience managing priorities in a customer service environment requiring constant movement.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.