Connecticut StateDepartment of Administrative Services

State Program Manager

Recruitment #211008-4799MP-001

Introduction

The State of ConnecticutThe Office of the Secretary of the State (SOTS) is designated by the Constitution and General Statutes of Connecticut as the official keeper of a wide array of public records and documents.  As a vital source of information regarding various businesses, commercial lenders, elections, legislation, regulations and other areas, this office is responsible for responding to more than 600,000 requests for information annually.

We are recruiting for a full-time State Program Manager.  This energetic future-focused individual will help lead the growing Business Services Division, serving in the role of Assistant Director.  The selected applicant will assist the Division Director in all aspects of administering the duties of the Division which include: business formations and filings; UCC liens; Trademark filing; notary commissioning; document authentication and apostille; publication of the State Register and Manual; and publication of the Regulations of Connecticut State Agencies.  The Division currently consists of 35-40 employees and the Assistant Director will be responsible for direct supervision of various supervisory, professional and clerical employees.  This is a newly created position with the office and we are looking for individuals interested in joining the State at a managerial level and helping guide the future of the Division in all aspects

Candidates should be prepared to demonstrate leadership and management ability, highlighting past experience leading teams or projects or providing direct supervision of employees.  Previous management experience is not required, but all candidates should emphasize their previous management or supervisory experience, if any, in their written submissions, specifying the type and number of employees directly supervised.  The selected candidate will be a person capable of providing vision, leadership and oversight to a growing, diverse and important Division. 

The Business Services Division utilizes multiple computer applications to conduct its work and the Assistant Director is expected to work hands-on with vendors and staff to guide development, testing, deployment and maintenance of these systems from a business perspective.  Specific technological skills are not required, but candidates should highlight previous experience with common business technologies and demonstrate their ability to understand and utilize technology.  The Assistant Director is expected to apply legal principles to real world problems, successfully navigate the dynamics of interpersonal relationships among a diverse workforce, and be adept and comfortable with utilizing technology to refine business processes. 

SOTS offers an excellent salary and competitive benefits plan that includes healthcare coverage, a retirement plan, as well as, paid time off!  https://portal.ct.gov/DAS/smART/General-Employee-Benefits.

Watch the video below to see the ImpaCT you can make as a State of Connecticut employee:

Selection Plan

Applicants must meet the Minimum Qualifications as listed on the job opening and specify their qualifications on their application. Please ensure that your application is complete, as you will be unable to make revisions once you officially submit your application into the JobAps system.  

Applicants invited to interview may be required to submit additional documentation supporting their qualification(s). These documents may include: a resume, performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.  

This posting may require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date.  The email notification will include an expiration date by which you must submit (Finish) your responses.  Please regularly check your email for notifications.  Please check your SPAM and or Junk folders, as emails could end up there in error.  

Updates of this recruitment will be provided through your JobAps portal account.  Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.  For all other inquiries, please contact Nicole Brown, nicole.brown@ct.gov.

Note:  All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a) .

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for planning, organizing and directing an agency program and/or project or directing the development and administration of programs within a division.  

SUPERVISION RECEIVED

Receives general direction from an administrative official of higher grade.  

SUPERVISION EXERCISED

Directs staff as assigned.

EXAMPLES OF DUTIES

Directs the administration and/or operations of an agency program and/or project or division; coordinates, plans and manages program and/or project activities; formulates goals and objectives; develops or assists in development of related policy; interprets and administers pertinent laws; provides input or evaluates staff; prepares or assists in preparation of budget; maintains contact with individuals both within and outside of agency who might impact on program and/or project activities; serves on committees and/or and task forces as required; speaks before professional and lay groups on subjects related to agency mission; performs related duties as required.  

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and techniques; considerable knowledge of relevant State and Federal laws, statutes and regulations; considerable knowledge of project management; considerable knowledge of the principles and practices of business and public administration with emphasis on effective organization, administration and management considerable ability to analyze organizational problems and determine effective solutions; considerable interpersonal skills; considerable oral and written communication skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of professional experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must been in a consultative capacity with programmatic and administrative or project management responsibilities in the specific area of assignment. 

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in business administration, public administration or a closely related field may be substituted for one (1) additional year of the General Experience.

3. Department of Labor: Two (2) years of experience as an Apprenticeship and Training Program Manager may be substituted for the General and Special Experience.    

PREFERRED QUALIFICATIONS

  • Admitted to practice law in the State of Connecticut or admitted to practice in another state and eligibility to become admitted in Connecticut within one year of hire.
  • Previous work experience in any or all of the core areas of Business Services:  business organizations, secured transactions, notary, international recognition of documents, regulation-making and publication.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.




The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.