Program Coordinator - Fellowship Program (Part-Time)

The State of Connecticut, Office of the Chief Medical Examiner (OCME) is a free-standing. modern facility located on the UCONN Health Center Campus in Farmington, CT.  The office is a state-wide medical examiner system charged with the investigation of sudden and unexpected deaths that, by statute, fall under our jurisdiction.

We are recruiting for one (1) part-time (25 hours per week) Health Program Assistant 2, to serve as the Program Coordinator for our ACGME Accredited Forensic Pathology Fellowship Program.  The OCME Forensic Pathology Fellowship Program is a partnership with the University of Connecticut School of Medicine, with the objective of training Pathologists over the course of a 1-year program of study, to become board-eligible Forensic Pathologists.  Our fellowship program trains two (2) individuals each year, with a new class of recruits and graduates each year.  The job duties for this position include:

• Administrative responsibilities of Program Operations and Accreditation support
• Manages and Coordinates Evaluation Processes and Evaluation Committee Meetings
• Assists with Fellow Recruitment, Onboarding and Support
• Assists with the preparation of documents for the National Association of Medical Examiner (NAME Accreditation)
• Manages finances of the Program Administration and Fellow Reimbursement
• Updates and maintains Policies and Procedures
• Maintains Communications with UCONN GME Office and Training Programs of Visiting Students
• Maintains the schedule and documentation of visiting students rotating at OCME, including pathology assistants, medical students and residents.

OCME offers a comprehensive health and benefits plan that includes healthcare coverage, a retirement plan, as well as paid time off!

Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position.  These documents may include:  a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. 

Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office;  Jaime Sanz, jsanz@ocme.org or 860-679-3982. 

NOTE:  The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

NOTE:  All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a).

In a state health program or project, this class is accountable for compiling and interpreting fiscal and programmatic data and statistics, developing and implementing program plans and monitoring and evaluating a state health program or project for the purposes of quality assurance and compliance with State and Federal laws.

As with all jobs in the generic health program series the exact duties vary considerably depending on the nature of the program and the current stage in its life cycle. Typical examples of work performed at this level include:
assists in the preparation of sections of state health plans or special federal or state program plans; gathers fiscal, programmatic, census and other kinds of needed data from complex calculations and interpretations; reviews program grants requests and monitors fiscal and programmatic performance of grants using agency regulations and guidelines; monitors programs using site visits when necessary; assists in the preparation of program objectives and evaluation of program results; prepares information for public distribution; may serve as staff to a task force or committee; may answer general informational questions for the public; may serve as a liaison between the program or project and specific people or organizations for the purpose of keeping information flowing; may assist in epidemiological investigations; performs related duties as required.

Knowledge of purposes, plans, objectives and programs of public health agencies including the changing patterns of preventive medicine and environmental health; knowledge of the changing aspects of socio-medical philosophies; knowledge of state and community organizations and programs involved in the field of health; considerable oral and written communication skills; interpersonal skills; ability to conduct independent research, develop and gather data.

Six (6) years of experience in a professional capacity in a health organization.

One (1) year of the General Experience must have been in health care program administration, a health systems agency or other health care organization in at least one of the following areas:

1. grant writing or monitoring;
2. formal program planning, development, management or evaluation;
3. or program consultation.

For State Employees this is interpreted at the level of Health Program Assistant 1.

Note: A health care organization is defined as a large multi-dimensional agency with responsibility for developing health programs.

1. College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equals six (6) months of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public health, health education, hospital administration, or public administration or other closely related field may be substituted for one (1) additional year of the General Experience.
3. For State Employees one (1) year as a Health Program Assistant 1 may substitute for the General and Special Experience.

• Experience with the purposes, plans, objectives and programs of public health agencies including the changing patterns of preventive medicine and environmental health;
• Experience with the changing aspects of socio-medical philosophies;
• Experience with state and community organizations and programs involved in the field of health;
• Oral and written communication skills; interpersonal skills;
• Experience conducting independent research, develop and gather data;
• Commitment to the program and its mission;
• Experience problem solving and diplomatically handling issues of a sensitive nature;                                    
• Experience organizing day to day operations and responsibilities;
• Experience working independently with close attention to detail.

Incumbents in this class may be required to travel.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.