Connecticut StateDepartment of Administrative Services

Associate Accountant

Recruitment #211005-0941AR-001

Introduction



Are you searching for a challenging and rewarding opportunity? 

The Department of Children and Families, Fiscal Services Division is recruiting for one Associate Accountant. This position is full-time, 40 hours per week, Monday-Friday with a work schedule of 8:30 am to 5:00 p.m. with a half hour lunch or 8:00 am to 5:00 pm with an hour lunch. This position is assigned to Central Office, 505 Hudson Street, Hartford, CT.

As Associate Accountant with the Fiscal Services Division you will provide assistance in the pre-grant development process including budget and budget narrative development. Finalizing all financial reports for post-grant activities including submitting the financial and programmatic reports to the appropriate Federal agency. Discover the opportunity to:
  • Collaborate with program and contracts staff regarding the availability of funds.
  • Prepare quarterly requests for federal reimbursement of expenditures using the Payment Management System.
  • Maintain and report on Spending Plan activities for the Agency's Discretionary Grants.
  • Prepare and submit Annual Office of the Treasury (OTT) Bank Account Balance Verification Report.
  • Distribute/Collect and Consolidate Agency GAAP Report forms.
  • Perform the Child Welfare Accounting Units' Board and Care checking account reconciliation.
We would continue to offer the same competitive benefits you are accustomed to as an Agency employee. This includes health and dental insurance, a retirement plan, group life insurance, and other supplemental benefits. Paid time off is also offered, including 12 paid holidays per calendar year, in addition to vacation, sick, and personal leave accruals.

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. Ensure that your application is complete before submitting it. You will not be able to make revisions once your application is submitted into the JobAps system.

All State employees shall follow the guidelines as listed in Executive Orders 13F (3a) and 13G (3a).

Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. The immediate vacancy is listed above, however applications to this recruitment may be used to fill future vacancies in this job classification.

Should you have any questions pertaining to this recruitment, please contact Elizabeth Weston at Elizabeth.Weston@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing the most complex accounting tasks within a variety of accounting programs and systems. This class may also be accountable for lead or consultative responsibility.

EXAMPLES OF DUTIES

Establishes and implements accounting sub-systems such as procedures for paying and collecting activities, procedures for issuance of grants, loans or subsidies, establishment of rates or schedules of fees, establishment of account charts for classification of transactions; maintains fiscal controls by authorizing non-routine expenditures based on management priorities and policies, examining data and making recommendations regarding timing and amounts of expenditures; manages various phases of budget preparation and control such as preparing estimates of costs of existing or new programs, offices or divisions, preparing budget requests, appropriation schedules, monthly budget reports and year end budget reports; administers fiscal aspects of grant programs by reviewing funding applications for approval, researching and preparing estimates of costs of proposed grant programs, interpreting grant contracts for approval of grant expenditures, analyzing grantees financial records and reports for compliance with grant expenditure requirements; monitors fiscal aspects of contract administration by reviewing and interpreting contracts for approval on non-routine expenditures, preparing or approving schedules of fees in regard to specific contracts; determines priorities; provides staff training and assistance; conducts or assists in conducting performance evaluations; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; may coordinate unit workflow; may assign and review work; may establish and maintain unit procedures; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of professional accounting principles and practices including governmental accounting and budgeting; interpersonal skills; oral and written communication skills; considerable ability to analyze and evaluate financial records, methods and procedures; ability to devise and install accounting procedures and systems; some supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Seven (7) years of experience in accounting or auditing.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been at the level of Accountant, Auditor or Accounts Examiner with responsibility for the exercise of independent analysis and judgement in the application of professional accounting principles and practices.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

  1. College training in accounting or a closely related field may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  2. A Master's degree in accounting may be substituted for one (1) additional year of the General Experience.
  3. Certification in any of the following may be substituted for one (1) year of the General and Special Experience: Certified Public Accountant, Certified Internal Auditor.

PREFERRED QUALIFICATIONS

  • Experience in Core-CT (e.g. Accounts Receivables, Agency Budgets, Commitment Control, Trial Balances).
  • Experience using the following federal on-line systems: Payment Management System, ERA Commons, ASAP.GOV and similar portals.
  • Experience with School Nutrition Program reporting.
  • Bank account reconciliation.
  • Development and maintenance of chart of accounts.
  • Experience preparing reports using Generally Accepted Accounting Principles (GAAP).
  • Experience in Microsoft Excel and Word, including but not limited to creating budgetary reports, pivot tables, and other related records.
  • Experience in interpreting and applying state and federal policies, contracts, and regulation as needed.
  • Experience fostering and building collaborative relationships within internal and external stakeholders.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.