Connecticut StateDepartment of Administrative Services

Transportation Supervisor's Assistant (37.5 Hour)

Recruitment #210930-8765TC-001

Introduction



Are you a self-motivated professional who excels at multitasking, performing clerical and payroll duties? If so, we are looking for you to join our team! 
Read below & apply today!

The State of Connecticut, Department of Transportation (DOT), is now accepting applications for multiple Transportation Supervisor's Assistant positions in the Winchester Maintenance and North Canaan Maintenance Facilities.

The Role: This position is in a garage environment and is accountable for performing a full range of general clerical and maintenance assistance functions in the operation of a DOT Maintenance Facility. The various office and recordkeeping duties require attention to detail, accuracy, and a sense of urgency, as they are directly related to public safety. Computer skills, such as Word, Excel, basic word processing, and the State's Core and STARS Systems are used extensively in many of these duties. The incumbent must have the ability to multi-task, be self-motivated and would be expected to take the initiative in completing the duties. The office can be very busy at times, with various emergencies happening concurrently. Interpersonal skills and dealing with the public play a significant role.

REQUIREMENTS: 
  • Must be willing to accept assignment to emergency duties, including snow and ice removal, whenever services are needed; mandatory winter overtime from November 1 through April 30
  • Must reside within 20 miles of the job location
  • Applicants invited to interview will be requested to supply a copy of their Driver's License
JOB HIGHLIGHTS: 
  • Full-time, 37.5 hours per week
  • Monday - Friday schedule
  • Hours: 8:00 am - 4:00 pm
At DOT, our mission is to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region.

What’s In It For You - Leading Comprehensive Benefits: Excellent health & dental coverage, generous vacation/personal/sick time, retirement plan options, competitive salary structure & more. We encourage a healthy work-life balance for all employees!

Selection Plan

Application Information:
  • A valid motor vehicle operator's license is required and must be maintained. 
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Please ensure that your application is complete before submitting it. Applicants will be unable to make revisions once their application is submitted into the JobAps system. Applicants who submit and subsequently withdraw their application will not be able to resubmit for the same posting.
Throughout the Recruitment Process: 
  • Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Applicants must meet the minimum qualifications as indicated to apply for this position. 
  • This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. 
  • Interviews will be limited to candidates whose experience and training most clearly meet the requirements of the position.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
Please Note: 
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
All State employees shall follow the guidelines as listed in Executive Orders  13F (3a) and 13G (3a).

For questions regarding this recruitment, please contact Michelle Gara at Michelle.Gara@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Transportation, this class is accountable for performing a full range of general clerical and general maintenance assistance functions in the operation of a Department of Transportation garage.

EXAMPLES OF DUTIES

Types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; reviews and corrects drafts for conformance with originals; enters and retrieves data on personal computers and computer terminals; maintains logs; sets up and maintains records and files according to established procedures; searches files for information; prepares and sends out standard form letters making minor revisions or additions; compiles information from standard sources and prepares reports; answers phone, transfers calls and takes messages; receives and directs visitors; handles routine requests for information, procedural guidelines or assistance over the telephone or in person; receives, sorts and distributes mail; performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials); reviews materials for accuracy and completeness (ensures categorical information is completed as required); makes changes per instructions or as authorized; verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; does routine posting to ledgers, account books or other records; types and prepares purchase requisitions, orders or billing invoices according to established procedures; assists in or maintains inventory and orders supplies; codes equipment repair work orders in the fleet management system; takes minutes at meetings and fact-findings; manually checks heating fuel tanks; performs meter reading of facility gas tanks; performs snow removal around facility and gas tanks; operates and monitors radio communications; performs general facility maintenance including sweeping and cleaning restrooms; may assist in coordinating and/or dispatching appropriate personnel for emergency situations; may mow and perform general maintenance functions around facility; may assist stores section with material handling; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Knowledge of general office systems and procedures; knowledge of spelling, punctuation and grammar; basic interpersonal skill; basic oral and written communication skills; basic skill in performing arithmetical computations; ability to operate office equipment which includes personal computers, computer terminals and other electronic equipment; ability to perform basic clerical tasks; some abilty to perform basic maintenance tasks.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

One (1) year of general clerical work experience.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

One (1) year of general maintenance support experience that includes a substantial portion of time on related clerical duties such as described in the Examples of Duties section may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

  • Experience utilizing Microsoft Office suite (Word, Excel, etc.) for a variety of clerical/office tasks to include typing and editing documents
  • Experience conducting accurate/detailed recordkeeping
  • Experience prioritizing work, multi-tasking, meeting time-sensitive deadlines 
  • Experience answering phone calls, taking and fielding messages
  • Experience sorting and filing materials
  • Experience with Microsoft Outlook including sending and fielding emails, scheduling meetings

SPECIAL REQUIREMENTS

Incumbents in this class must be willing to accept assignment to emergency duties, including snow and ice removal maintenance and/or office support whenever his or her services are required.

PHYSICAL REQUIREMENTS

1. Incumbents in this class must have sufficient strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness in order to perform the duties of the class.
2. A physical examination may be required.

WORKING CONDITIONS

Incumbents in this class are exposed to extremes of weather conditions, occasionally to lifting of moderate weights, to poison ivy, insect bites and allergy irritants during summer months, and to loud and potentially dangerous machinery.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.