STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Manager 1

Recruitment #210608-0914AR-001

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Introduction



Are you a dedicated fiscal professional looking for a challenge? Are you motivated and forward-thinking? If so, come make an impact by serving your state! Read below & apply today!  

At the State of Connecticut Department of Transportation (DOT), it is our mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We are now accepting applications for an exciting Fiscal Administrative Manager 1 opportunity overseeing the Revenue Accounting/Accounts Receivable Unit, within the Bureau of Finance and Administration. 

About Us: 
The Revenue Accounting/Accounts Receivable Unit is responsible for the billing, collection and deposit of all funds due the Department. This involves all accounting and reporting functions related to Department non-federal receivable accounts, and the deposit of all incoming funds including verification and accounting for all incoming federal wire deposits, totaling over $800 million annually.

Key Position Responsibilities:   
  • Oversees daily operations of the Revenue Accounting/Accounts Receivable Unit;
  • Financial oversight of all Department non-federal receivable accounts; 
  • Billing, collection, proper accounting of amounts due the Department;  
  • Daily deposit of all incoming funds, ensuring compliance with state statute; 
  • Administration, monitoring and reporting of Funds Awaiting Distribution; 
  • Verification and recording of all incoming Federal wire deposits; 
  • Various financial reporting related to Department receivables and revenues. 
Discover the Opportunity to: 
  • Ensure all Department revenue transactions, totaling over $800 million annually, are accurately and appropriately recorded in accordance with state governmental accounting procedures and in compliance with Connecticut General Statutes; 
  • Coordinate collection efforts with assistance as needed from Office of the Attorney General / Collection agency;  Review, recommend, and coordinate write-off requests for uncollectible accounts as appropriate; 
  • Review final audit accounting recommendations for reasonableness prior to implementation Review/approve complex journal entries as required to net final audit accounting; 
  • Ensure proper administration of revenue terms of agreement related to concessions operations at the service plazas along the state highway network; 
  • Prepare Department’s Cash Management Improvement Act (CMIA) Annual report response, as required per U.S. Treasury agreement with Office of the State Comptroller; 
  • Prepare various financial schedules for the Department’s annual GAAP Reporting submittal to the Office of the State Comptroller; 
  • Interpret complex financial documents, reports, state statutes, and proposed bills as related to the Department’s fiscal matters; 
  • Establish, maintain, evaluate and improve accounting related procedures. Facilitate critical process improvements that foster streamlining, improved accountability, and improved reporting of receivables and revenues; 
  • Consult with and makes recommendations to Director, Finance Administrator and Bureau Chief on Department receivable and revenue accounting matters; 
  • Act as liaison to Office of the State Treasurer, Office of the Attorney General, Office of the State Comptroller, other state agency offices, State Auditors of Public Accounts, collection agencies, insurance companies and the public on Department receivable and revenue accounting matters; 
  • Provide staff training and guidance, and conduct Annual Performance Reviews.
Work-Life Balance & Employee Value Proposition (EVP): Full-time (40 hours per week), Monday-Friday, at the Administration building located at 2800 Berlin Turnpike, Newington, CT.  

Selection Plan

In order to be considered for this job opening, you must meet the Minimum Qualifications and Preferred Qualifications as listed on the job opening. You must specify your qualifications on your application. Applicants must include a resume within the "Resume Tab" of their application. 

Please ensure that your application is complete, you will not be able to make revisions once you submit your application into the JobAps system.        

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration. 

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. 

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  
NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.  

Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. 

Due to the volume of applications anticipated, the DOT is unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account. 

Should you have questions pertaining to this recruitment, please contact nasreen.mustafa@ct.gov. 

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

Schedules, assigns, oversees and reviews the work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on the development of  policies and standards; interprets and administers pertinent laws; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; in addition to supervising fiscal/administrative functions may supervise support services; in a facility, in addition to the above, may insure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; works with state agency contracting staff to implement requirements of the State Contracting Standards Board; researches, interprets and administers pertinent laws and regulations; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.
Note: For state employees this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

  • Experience with Accounting for Receivables/Revenues and various collection methods. 
  • Experience with PeopleSoft modules for Billing, Accounts Receivable and General Ledger.  
  • Experience facilitating process improvements and procedure documentation. 
  • Familiarity with Connecticut General Statutes relevant to the position duties. 
  • Experience with analyzing and manipulating data in Microsoft Excel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.





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