Payroll Clerk

Located in New Britain, CT, Central Connecticut State University (CCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities.  As one of the State of Connecticut institutions of higher learning, CCSU is a regional, comprehensive public university dedicated to learning in the liberal arts and sciences and to education for the professions.  CCSU offers a vibrant learning-centered community dedicated to teaching and to scholarship. 

We are accepting applications from candidates who meet the qualifications for Payroll Clerk. This is a first shift, 8:00 a.m. to 5:00 p.m. with an hour lunch, Monday through Friday, 40 hours per week position. The incumbent in this role will be responsible for performing a variety of time and labor, payroll, retirement and benefit functions.  The ideal candidates will have the following skills:

• Ability to professionally interact in person, via telephone, in writing, and using electronic communication;
  
• Ability to multitask while effectively managing a high volume of work;
  
• Knowledge and understanding of payroll processes and working within the restraints of a defined payroll cycle;
  
• Detail oriented;
  
• Customer service oriented;
  
• Highly proficient with Excel.
  

You will discover the opportunity to:

• Engage in a rewarding career;
  
• Work together in a collaborative team environment;
  
• Provide support to a division that is passionate about improving the lives of those we serve;
  
• Make a difference in the public sector.
  

What's in it for You? - Leading Comprehensive Benefit Offerings:

• Industry leading health benefits, including medical and dental coverage;
  
• Comprehensive pension plan and supplemental retirement offerings paid time off;
  
• Professional growth and development opportunities;
  
• Ability to serve the citizens of Connecticut;
  
• A healthy work life balance for all employees.

We hope you take this opportunity to make an impact by serving your state!

All applicants must include a resume within the "Resume Tab" of their application with their submission.  Applicants invited to interview will be required to submit additional documentation, which supports their qualification(s) for this position. 

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.  Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. 

For all other inquiries, please contact Gabriela S. Flores-Erazo at gabriela.s.flores-erazo@ccsu.edu.

In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and performing various payroll support activities.

Prepares biweekly regular, overtime, and supplemental payrolls: reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); calculates gross wages; notes deductions on worksheets and deduction summary sheets; prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; prepares and totals various deduction worksheets, e.g. Credit Union, Medical and/or Insurance Providers, etc.; prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; verifies check register and printouts from Central Payroll against worksheets and records; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; calculates and processes retroactive payments, collective bargaining increases and annual increments; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; verifies provider checks issued by Office of State Comptroller against own records; verifies providers' bills in same manner; keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases; overtime, shift differential and holiday pay restrictions, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; maintains various records and files for payroll data and forms; may calculate workers compensation and/or retirement payments; may calculate and monitor payroll deductions for court ordered wage executions (garnishments); may consult division or facility supervisors regarding employee time recorded; performs related duties as required.

Knowledge of payroll terminology, practices and procedures; knowledge of basic accounting and bookkeeping principles and procedures; knowledge of general office procedures; skill in performing arithmetic computations; basic interpersonal skills; ability to read, understand and apply applicable contract guidelines and regulations; ability to maintain records and files; ability to follow complex oral and written instructions; ability to operate office equipment which includes personal computer and other electronic equipment.

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.

One (1) year of the General Experience must have involved payroll preparation.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
2. One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.

Preference will be given to individuals with the following experience:

• Demonstrated experience entering and auditing timesheet records in Core-CT.
• Demonstrated experience performing payroll and benefit functions in a complex, unionized environment.
• Demonstrated ability to manually and accurately calculate wages, taxes, deductions as well
  as other calculations such as longevity, and retirement figures.
• Demonstrated experience in providing detailed information to employees regarding their paychecks and/or benefits.
• Proficiency in utilizing computer databases and software, including Microsoft Word, Excel,
  and Outlook calendar.
• Demonstrated ability to work collaboratively as part of a team.
• Demonstrated experience producing and processing reports.
• Demonstrated experience working in a confidential environment.
• Demonstrated experience working in a fast paced, multifaceted environment.
• Demonstrated experience auditing and examining documents for completeness and accuracy.

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.