Secretary 1

In the State of Connecticut, Naugatuck Valley Community College (NVCC), is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities (CSCU).  Established in 1967, NVCC serves the Northwestern Connecticut region with accessible, innovative and affordable educational and cultural opportunities.  As an Achieving the Dream Leader Institution, NVCC responds to the academic and workforce development needs of a diverse community by awarding associate degrees and certificates in academic programs that transfer to four-year universities along with career-track programs in business, criminal justice, early childhood education, human services and computer information systems.

Are you a hardworking, organized individual looking to advance your career? Does making a positive impact in Connecticut excite you? If so, we invite you to read the criteria below and apply today!

Naugatuck Valley Community College (NVCC) is currently recruiting for a Secretary 1 at our Waterbury campus. This position is full-time, 40 hours per week, Monday through Friday in the Office of Academic Affairs.  We offer a competitive benefits package, excellent health care, generous leave policies, retirement plan, and more!  We also encourage a healthy work-life balance to all employees!

 

In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening and must specify your qualifications on your application.   Employment of the successful candidate will be contingent upon the successful completion of a pre-employment background check.

Please ensure your application is complete and you have included a copy of your Resume in the 'Resume Tab' of your applications.  You will be unable to make revisions once you submit your application into the JobAps system.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position.  These documents may include performance reviews, attendance records, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period. For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

PLEASE NOTE:  Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.  Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.

For specific questions regarding this recruitment, please contact Miguel Lugo, mlugo@commnet.edu.

In a state agency, this class is accountable for performing a full range of secretarial support functions.

Incumbents perform a variety of secretarial duties as illustrated in the following areas:

1. TYPING: Using a personal computer or other electronic equipment formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.

2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.

3. CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g. standard replies and acknowledgement letters) for supervisor's signature.

4. REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g. number of forms processed during the month).

5. INTERPERSONAL: Greets and directs visitors; answers phones and takes messages; answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g. appropriate referrals, general purpose of the unit).

6. PROCESSING: Scans correspondence; pulls and attaches related materials; reviews, routes and prioritizes mail.

7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription prepares expense accounts; makes travel arrangements.

8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; performs related duties as required.

Considerable knowledge of office systems and procedures; considerable knowledge of proper grammar, punctuation and spelling; knowledge of business communications; some knowledge of business math; interpersonal skills; ability to schedule and prioritize office workflow; ability to operate office equipment which includes personal computers and electronic equipment; ability to operate office suite software; ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor).

Two (2) years' experience above the routine clerk level in office support or secretarial work.

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience.

• Experience maintaining up-to-date information for office staff members, including attendance records, calendars, and purchases
• Experience preparing purchase requisitions, travel authorizations and mileage reimbursements
• Experience working with Microsoft Outlook, Word, Excel, Access and Teams (Office 365 a plus)
• Experience using Core-CT payroll functions
• Experience drafting, proofreading, reviewing, and revising documents for information accuracy and correct structure and grammar
• Experience scheduling and coordinating large meetings and events
• Working knowledge of Banner for access to student, faculty, and course scheduling information
• Experience managing a high volume of time-sensitive priorities while meeting deadlines

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.