Connecticut StateDepartment of Administrative Services

Fiscal/Administrative Manager 2

Recruitment #210114-0915AR-001

Introduction


The State of Connecticut’s Office of Policy and Management’s (OPM) Division of Administration (ADMIN) invites its qualified agency employees to apply for a full-time Fiscal / Administrative Manager 2 position.  This position is full-time, 40 hours per week, in Hartford, CT. 

See the Examples of Duties section below for more details.

Selection Plan

In order to be considered for this job opening, you must be a current employee of the Office of Policy and Management who has permanent state status*, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent). 

Applicants must include a resume within the "Resume Tab" of your application. Ensure your application is complete before submitting it. Applicants will be unable to make revisions once their application is submitted in the JobAps system.  Candidates who do not submit the required documents above will not be considered. Questions about these required documents should be directed to the hiring agency's human resources office: Carolyn Kozak at (860) 418-6324 or opm.recruitment@ct.gov.

Interviews will be limited to candidates whose experience and training most closely meet the requirements and preferred qualifications of the position.

NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, performance reviews, college transcripts, verification of degree completion, foreign education equivalency reports from a recognized USA accrediting service, licensure, employment/supervisory references, etc., at the discretion of the hiring agency.  This posting MAY require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex and voluminous fiscal and administrative functions with major emphasis on fiscal administration.

EXAMPLES OF DUTIES

The primary responsibility of the Fiscal/Administrative Manager 2 (A&R) will be supervision of the Business Office and Payroll Unit.  The Business Office has four (4) professional and two (2) clerical staff members; and the Payroll Unit has one (1) professional staff member.  Duties include, but are not limited to, the following:

  • Prepare and manage OPM’s annual appropriated budget totaling over $350 million, including the General, Mashantucket Pequot and Mohegan, and Insurance Funds.  Budget preparation includes biennial budget request, midterm adjustments, and expansion and reduction options. Coordinate the collection of data with senior agency staff members and collate and enter required information into the Automated Budget System.  
  • Implement fiscal year end instructions from the Office of the State Comptroller (OSC) including but not limited to financial chartfield and budget structure, Human Resources Module combination codes, appropriations that qualify for continuance, billing/Accounts Receivable/receipts, purchasing, purchase orders and accounts payable.
  • Implement preparation and submission of annual GAAP report.
  • Calculate various project budgets for the Core-CT Financial module at the beginning of fiscal year and throughout the year, if necessary, for appropriated and non-appropriated SIDs.
  • Review and authorize expenditures to ensure compliance with relevant statutes, regulations, policies, and procedures. 
  • Establish accounts with OSC for classification of transactions.
  • Prepare general ledger corrections.
  • Prepare and analyze financial reports using Core-CT General Ledger, Commitment Control, EPM reports, STARS reports and Excel.
  • Develop and implement fiscal policies and procedures.
  • Review relevant memorandums from the OSC and Core-CT regarding accounting matters and implement required actions.
  • Distribute and keep employees up-to-date on applicable State policies.
  • Supervise staff, including the assignment and review of work, development of job aides, training of staff, and conducting performance evaluations, in the areas of Budgeting, general fund appropriation accounting, grant accounting, grant monitoring, purchasing, accounts receivable, contract administration, payroll, and support services including inventory, asset management, courier services and mailroom.  
  • Perform related duties as required. 

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff.

For state employees, this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

NOTE ON UNCLASSIFIED APPOINTMENTS: Appointments to the Unclassified Service will be made in accordance with sections of the Connecticut General Statutes related to the specific positions.

PREFERRED QUALIFICATIONS

The preferred candidate will have the following:

  • Experience supervising a State business office and payroll unit;
  • Experience with the Automated Budget System;
  • Experience with the Set-Aside program, including the establishment of goal setting and overseeing purchasing;
  • Experience closing out and opening up fiscal year accounting records in accordance with Office of the State Comptroller instructions; and
  • Experience establishing accounting requirements for federal grant awards and maintaining compliance with federal accounting requirements.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.







The State of Connecticut is an Affirmative Action/Equal Opportunity Employer and strongly encourages the application of women, minorities and persons with disabilities.