The State of Connecticut’s Office of
Policy and Management’s (OPM) Division of Administration (ADMIN) invites
its qualified agency employees to apply for a full-time Fiscal / Administrative
Manager 2 position. This position
is full-time, 40 hours per week, in Hartford, CT.
See the Examples of Duties
section below for more details.
In order to be
considered for this job opening, you must be a current employee of the Office
of Policy and Management who has permanent state status*, and meet the Minimum
Qualifications as listed on the job opening. You must specify your qualifications
on your application. The minimum experience and training requirements must
be met by the close date on the job opening, unless otherwise specified.
*For employees in the classified service,
permanent status is obtained after successful completion of a working test
period. For employees in the unclassified service, permanent status is
obtained after serving in a position for at least six months (full-time or
Applicants must include a
resume within the "Resume Tab" of your application. Ensure your
application is complete before submitting it.
Applicants will be unable to make revisions once their application is
submitted in the JobAps system. Candidates
who do not submit the required documents above will not be considered.
Questions about these required documents should be directed to the hiring
agency's human resources office: Carolyn Kozak at (860) 418-6324 or email@example.com.
will be limited to candidates whose experience and training most closely meet
the requirements and preferred qualifications of the position.
NOTE: At any point
during the recruitment process, applicants may be required to submit additional
documentation which support their qualification(s) for this position. These
documents may include: a cover letter, performance reviews, college
transcripts, verification of degree completion, foreign education equivalency
reports from a recognized USA accrediting service, licensure, employment/supervisory
references, etc., at the discretion of the hiring agency. This posting MAY require completion of additional referral questions
(RQ’s) which will be sent to you via email after the closing date. Please
regularly check your email for notifications. You must reply by the deadline
indicated on the notification or you will be automatically disqualified from
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex and voluminous fiscal and administrative functions with major emphasis on fiscal administration.
EXAMPLES OF DUTIES
primary responsibility of the Fiscal/Administrative Manager 2 (A&R) will be
supervision of the Business Office and Payroll Unit. The Business Office has four (4) professional
and two (2) clerical staff members; and the Payroll Unit has one (1)
professional staff member. Duties
include, but are not limited to, the following:
- Prepare and manage OPM’s annual appropriated budget
totaling over $350 million, including the General, Mashantucket Pequot and
Mohegan, and Insurance Funds. Budget
preparation includes biennial budget request, midterm adjustments, and
expansion and reduction options.
Coordinate the collection of data with senior agency staff members and
collate and enter required information into the Automated Budget System.
- Implement fiscal year end instructions from the Office of
the State Comptroller (OSC) including but not limited to financial chartfield
and budget structure, Human Resources Module combination codes, appropriations
that qualify for continuance, billing/Accounts Receivable/receipts, purchasing,
purchase orders and accounts payable.
- Implement preparation and submission of annual GAAP report.
- Calculate various project budgets for the Core-CT
Financial module at the beginning of fiscal year and throughout the year, if
necessary, for appropriated and non-appropriated SIDs.
- Review and authorize expenditures to ensure compliance with
relevant statutes, regulations, policies, and procedures.
- Establish accounts with OSC for classification of
- Prepare general ledger corrections.
- Prepare and analyze financial reports using Core-CT General
Ledger, Commitment Control, EPM reports, STARS reports and Excel.
- Develop and implement fiscal policies and procedures.
- Review relevant memorandums from the OSC and Core-CT
regarding accounting matters and implement required actions.
- Distribute and keep employees up-to-date on applicable
staff, including the assignment and review of work, development of job aides,
training of staff, and conducting performance evaluations, in the areas of Budgeting, general fund appropriation accounting, grant accounting, grant monitoring,
purchasing, accounts receivable, contract administration, payroll, and support
services including inventory, asset management, courier services and
- Perform related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been supervising professional level staff.
For state employees, this is the level of Budget Specialist or Fiscal/Administrative Supervisor.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
NOTE ON UNCLASSIFIED APPOINTMENTS: Appointments to the Unclassified Service will be made in accordance with sections of the Connecticut General Statutes related to the specific positions.
The preferred candidate will have
- Experience supervising a State
business office and payroll unit;
- Experience with the Automated Budget
- Experience with the Set-Aside
program, including the establishment of goal setting and overseeing purchasing;
- Experience closing out and opening up
fiscal year accounting records in accordance with Office of the State
Comptroller instructions; and
- Experience establishing accounting
requirements for federal grant awards and maintaining compliance with federal
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.