Financial Clerk

The State of Connecticut Military Department (CTMD) is accepting applications for a Financial Clerk position.  This is a full time (40 hours per week, 8:00 am to 4:30 pm) position located in the historic Governor William A. O’Neill Armory, 360 Broad Street, Hartford, CT 06105.  

We are a unique dual-status agency, having both federal and state missions.The federal mission is to maintain properly trained and equipped National Guard units for prompt federalization in the event of war, domestic emergencies or other emergencies. The state mission is to coordinate, support and augment federal, state and local authorities in emergency response, to provide emergency response planning and to conduct community service programs. CTMD’s primary public responsibilities are to train, resource and coordinate state emergency response assets and (2) to plan for and protect citizens and their property in times of war, terrorism, invasion, rebellion, riot or disaster. 

The CTMD offers a competitive starting salary and excellent State benefits package including health/dental insurance, generous paid time off, retirement plan, dedicated parking and more!

Please ensure that your application is complete.  All applicants must include a resume within the "Resume Tab" of their application with their submission.  Please Note: You will be unable to make revisions once you submit your application for this posting into the State of Connecticut JobAps system.  Applicants who submit an untimely, incomplete or inaccurate application will not be considered for this employment opportunity.

This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.

During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s). These documents may include: performance reviews, supervisory references, college or trade school transcripts, etc., at the discretion of the agency. Interviews will be limited to applicants whose experience and training most closely meet the requirements of the position. The recruitment process may require more than one interview.

Applications to this recruitment may be used for future CTMD vacancies of this classification.

Due to the anticipated volume of applications for this opportunity, CTMD will not provide confirmation of receipt or status during the recruitment process. Should you have questions pertaining to this selection plan, please contact Anthony Lewis at anthony.lewis@ct.gov or at (860) 548-3248.

In a state agency this class is accountable for the preparation and/or maintenance of payroll, agency accounts, financial statements, cash accounting or other bookkeeping and record keeping functions in an agency.

Assists in preparation of payroll or independently prepares components of a payroll such as shift differential, holidays and overtime; maintains agency bookkeeping and other financial records; maintains cash journals and ledgers; process payments; assists in preparing financial statements and budgets; balances and reconciles accounts; reviews incoming bids for compliance with purchase orders; may prepare reports; may handle money or checks; performs related duties as required.

Knowledge of basic bookkeeping, accounting, and financial record keeping procedures; some knowledge of payroll procedures, financial terminology and coding, statements and budget preparations; skill in performing arithmetical computations; interpersonal skills; ability to perform general clerical tasks; ability to handle large amounts of money; ability to operate a variety of office equipment which includes personal computers, computer terminals, typewriters, calculating machines, cash registers, check writing machines and other electronic equipment.

Two (2) years' clerical experience in accounting, financial record keeping or bookkeeping.

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience.

The preferred candidate will possess at least one year experience with:

• Microsoft Office 365 that involved creating and developing spreadsheets, using macros, pivot tables, VLOOKUP, and importing and exporting data with Microsoft Excel; and developing presentations with Microsoft PowerPoint;
• PeopleSoft or other software Enterprise Resource Planning (i.e., CORE-CT, specifically the Accounts Payable module and Processing of Purchase Order Payments);
• Using Generally Accepted Accounting Principles (GAAP);
• Using verbal and written communication with internal and external customers; 
• Mathematical and analytical skills;
• Employment tasks requiring organizational skills and attention to detail.

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

In addition to the checking of references and of facts stated in the application, a thorough background investigation of each candidate may be made before persons are certified for permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.