Clerk Typist

Naugatuck Valley Community College (NVCC),  with campuses in Waterbury, CT and Danbury CT, is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities.  We are an agency of the State of Connecticut and invite applications for the anticipated opening of a Clerk Typist in our Academic Center for Excellence (ACE).  This is a full-time, 40 hour per week position. 

The Clerk Typist plays a pivotal role with the ACE operations utilizing a strong ability to multitask; answers all student, and staff inquiries - phone, fax, email, and in person regarding offerings and registration process in an extremely busy office; takes messages, and follows up as needed.  Main responsibilities include file handling and organization, typing, data entry, and performing searches using MS Office and Banner.

The incumbent in this role is expected to be comfortable in making outreach calls to students and staff.  This role also:

• Handles regular filing;
• Correspondence;
• Compilation of information and preparation of reports;
• Processing of mail;
• Orders supplies;
• Basic record keeping;
• Maintaining  office environment.

Note:  New State employees start at the minimum of the salary range.

Applicants invited to interview may be required to submit additional documentation, which supports their qualification(s) for this position.  These documents may include:  performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office:  NVCC Recruitment Center, HRJobAps@nv.edu, (203) 596-8636.

In a state agency, this class is accountable for performing a full range of general clerical functions including basic processing, reception, filing, record keeping, bookkeeping and typing.

1. TYPING: Using a typewriter, personal computer and other electronic equipment types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; reviews and corrects drafts for conformance with originals; enters and retrieves data on personal computers and computer terminals.

2. FILING: Maintains logs; sets up and maintains records and files according to established procedures; (e.g. alpha, numeric or chronological order); searches files for information.

3. CORRESPONDENCE: Prepares and sends out standard form letters making minor revisions or additions.

4. REPORT WRITING: Compiles information from standard sources and prepares reports.

5. INTERPERSONAL: Answers phone, transfers calls and takes messages; receives and directs visitors; handles routine requests for information, procedural guidelines or assistance over the telephone or in person; (e.g. counter, reception and/or information desk).

6. PROCESSING: Receives, sorts and distributes mail; performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials), reviews materials for accuracy and completeness (ensures categorical information is completed as required), makes changes per instructions or as authorized, verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; does routine posting to ledgers, account books or other records; receives payments for licenses, bills, applications, fines and fees, etc.; prepares, totals and balances receipts; prepares cash transmittal/deposit slips; types and prepares purchase requisitions, orders or billing invoices according to established procedures; assists in or maintains inventory and orders supplies; performs related duties as required.

Knowledge of office procedures including proper telephone usage and filing; knowledge of spelling, punctuation and grammar; skill in typing a variety of materials; basic interpersonal skill; basic oral and written communication skills; basic skill in performing arithmetical computations; ability to operate office equipment which includes personal computers, computer terminals and other electronic equipment; ability to perform basic clerical tasks such as coding, sorting, alphabetizing and numeric ordering.

Preference will be given to applicants with the following experience and training:

• Minimum of six months of clerical experience
• English/Spanish bilingual (reading/writing/speaking) preferred
• Experience higher education and/or school systems preferred
• Knowledgeable in using Microsoft Products, WORD, EXCEL, POWERPOINT
• Ability to navigate a variety of online program such as Blackboard, MyCommnet, TEAMS

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.