Fiscal/Administrative Supervisor

The State of Connecticut Department of Transportation (DOT) invites qualified applicants to apply for the position of Fiscal/Administrative Supervisor in the Payroll Unit in Newington. This position is for first shift, Monday through Friday, full-time forty (40) hours/week.

The DOT payroll unit is a complex agency function that involves a large size payroll operation with approximately 3,000 employees. With the planned centralization of statewide human resources under DAS and the re-organization of Payroll under the DOT Fiscal Division, this position will be responsible for supervision, preparation and maintenance of DOT payroll and systems which currently includes one Payroll Officer 2, one Payroll Officer 1 and one Fiscal Administrative Assistant. The selected candidate will report to the Chief Administrative Officer of the Fiscal Services Department.

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum and Preferred Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

Applicants must include a resume within the "Resume Tab" of their application. Ensure that your application is complete before submitting it. Applicants will be unable to make revisions once their application is submitted into the JobAps system.

Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.

This posting MAY require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

Due to the volume of applications anticipated, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.

Direct questions pertaining to this recruitment to jennifer.brame@ct.gov. Reference #123076.

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

 

Duties include: Supervise the preparation of reports and budget requests in financial planning of the DOT payroll; schedules, assigns, oversees and reviews work of assigned Payroll staff; provide staff training and assistance on all payroll practices and procedures as well as all systems functions; conduct performance evaluations for the DOT Payroll Unit; determine priorities and plans work for the Payroll Office; develop DOT Payroll policies/procedures and standards; serve as the liaison with other operating units, agencies and outside officials regarding DOT payroll policies and procedures; prepare data reports and correspondence for all levels of the organization; interpret and apply relevant state and federal laws, statutes and regulations and collective bargaining contracts related to payroll; interpret and apply relevant agency policies and procedures; supervise planning and implementation of payroll aspects of Human Resources Information Systems (HRIS); utilize HRIS systems for financial records, reports, and analyses; analyze impact of proposed regulations and legislation on DOT payroll and functions; supervise preparation and processing of human resources forms impacting payroll; supervise the application of governmental accounting principles and practices as applied to payroll operations and record keeping; closely monitor more complex portions of the payroll such as retroactive payments or garnishments; supervise payroll record keeping, coding and reconciliations; answer employee’s questions about payroll related matters and supervise all staff in their ability to apply state payroll procedures including those specifically related to each of various collective bargaining units. Performs other related duties as required.

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, payroll and human resources information; considerable knowledge of relevant agency policies and procedures; considerable knowledge of relevant state and federal laws, statutes and regulations; knowledge of grants and contracts preparation and administration; knowledge of purchasing principles and procedures; knowledge of types, characteristics and sources of supply and market factors of assigned commodities; knowledge of business law as it applies to purchasing contracts and sales; knowledge of human resources and payroll practices and procedures; considerable interpersonal skills; considerable oral and written communication skills; considerable ability in preparation and analysis of financial and statistical reports; ability to understand and apply relevant state and federal laws, statutes and regulations; ability to utilize EDP systems for financial management; supervisory ability.

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, payroll or human resources function. Descriptions of these fiscal/administrative functions are attached.

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, Payroll Officer 2 or Human Resources positions functioning directly with payroll.
Note: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

3. For State Employees experience as a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

Experience applying human resources statutes, regulations, policies, procedures and bargaining unit contract/agreement terms to payroll

Working experience in CORE-CT Payroll and/or HR functions, as well as EPM and/or STARS reporting

Strong experience using Microsoft Office Suite (Word, Excel) and Outlook

Experience with compiling and analyzing financial data and preparing Payroll reports

Ability to work independently with good problem solving skills and be able to adapt to changing work priorities and compressed deadlines

Demonstrated supervisory experience

Excellent customer service and interpersonal skills

Ability to communicate clearly, efficiently and amicably

Ability to clearly articulate goals and objectives and effectively engage with a wide variety of constituents at all levels; organized with the ability to multi-task and prioritize between operational and financial management initiatives; ability to provide feedback, information and recommendations to agency heads senior staff

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.