Medical Records Technician 2

The State of Connecticut, Department of Public Health (DPH), Connecticut Tumor Registry, is seeking individuals with cancer surveillance backgrounds to apply for Medical Records Technician 2 positions to make a direct impact on improving the lives of Connecticut citizens.

Our mission is to protect and improve the health of Connecticut’s people and the quality of its environment. If your goal is to build a career that makes a difference, consider joining the dedicated people of the Connecticut Tumor Registry. These medical Records Technician 2 positions will be accountable for performing a full range of cancer registry data collection and quality assurance functions in order to ensure a complete and detailed cancer database. Responsibilities will include casefinding, abstracting, case consolidation, editing, reporting, and other related duties. Employment at DPH offers free parking with shuttle service, educational support, and continuous access to training from national standard setters, including NCI-SEER and NAACCR.

Should you have questions pertaining to this recruitment, please contact Deb Lyons at Deborah.Lyons@ct.gov or (860) 509-7180.

In the Department of Public Health, Tumor Registry section, this class is accountable for performing as a specialist by acting as either a field representative or liaison to all hospitals reporting cancer cases in Connecticut, Rhode Island and Massachusetts, or a quality control review technician for medical coding and maintenance of the master tumor and follow-up magnetic tape files.

Assists in problem solving and training of lower level Medical Record Technicians; assists in coding (or codes) more difficult cases involving classification of cancer data; periodically reviews autopsy reports at Connecticut Office of the Chief Medical Examiner in order to verify all cancer related deaths; performs related duties as required.

Field Representative: Acts as liaison between Connecticut Tumor Registry and reporting hospitals: abstracts complete tumor records at federal and state government and veterans' hospitals in Connecticut as well as participating hospitals in Rhode Island and Massachusetts; ascertains correct primary sites and cancer morphology from hospital pathology reports; investigates all inquiries submitted by Tumor Registry coders, obtaining missing or clarifying information from report originators through phone calls, correspondence or visits; conducts audits at selected hospitals to ensure all cancer cases have been identified and reported to Tumor Registry; compares pathology reports with hospital cancer incidence report and documents missed cases; reviews hospital records for special studies on cancer; abstracts complete tumor records at certain institutions such as federal and state hospitals; at request of participating hospitals trains medical records personnel in proper abstracting procedures and communicates Tumor Registry informational needs and procedures; assists hospital registries in preparing statistical reports on cancer.

Quality Control Review Technician: Maintains computer quality control procedures, which involves correcting coding errors on code sheets as well as processing changes to master files; participates in special tumor studies which involve more complex medical coding or medical review

Considerable knowledge of medical terminology and gross human anatomy relating to cancer; considerable knowledge of coding principles and techniques used in Connecticut Tumor Registry and National Cancer Institute SEER Group; knowledge of proper use of International Codes of Disease; knowledge of standard procedures for cancer diagnosis and modes of therapy (such as radiation, chemotherapy, etc.); knowledge of hospital medical record and medical record library procedures; oral and written communication skills; interpersonal skills; ability to prepare and interpret statistical reports.

Four (4) years' clerical experience in categorizing, cataloging, and assembling data for statistical purposes.

Two (2) years of the General Experience must have been at the level of a Medical Records Technician 1.

College training in medical secretarial work may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

- Experience with medical abstracting using coding principles and standardized guidelines, preferably including ICD-O-3, ICD-9, ICD-10, , CPT-4, HCPCs, SEER, and AJCC codes, staging, and guidelines.

- Experience or training in cancer-related diseases, including etiology, pathology, symptoms, signs, diagnostic studies, treatment modalities and prognoses, medical terminology, basic anatomy, pathology, and pharmacology.

- Experience independently locating, compiling, and analyzing information, data, and/or facts from specialized sources including performance of visual quality control on electronic data files, and identification of missing or incomplete data.

- Experience or training interpreting analytic reports, assembling data for statistical purposes, and communicating findings, with cognizance of Federal and State reporting requirements and regulations and confidentiality procedures.

- Professional credentialing as either a Certified Tumor Registrar (CTR), Registered Health Information Administrator (RHIA)/Registered Health Information Technician (RHIT), or Certified Coding Specialist (CCS); or eligible for credentialing.

Incumbents in this class may be required to travel.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The Department of Public Health aims to provide equal opportunity in all aspects of employment and advancement, fostering an environment committed to supporting individuals in all protected classes.  If you require an aid/accommodation to participate fully and fairly, please contact the Human Resources Office at (860) 509-7177.