Office Assistant

The State of Connecticut Department of Developmental Services (DDS) - North Region - Currently has one (1) full-time job opportunity for an Office Assistant position based at the Individual and Family Services Division in the Willimantic/Putnam Office.

This is a 40 hour per week position with a schedule of Monday through Friday: 8:00am - 4:30pm. However, must be flexible in order to meet the needs of the agency.

This position is open to Statewide Employees.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application.

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system.

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

If selected for further consideration, applicants will be required to provide last two (2) service ratings.

• Incumbents in this class will be required to travel between various sites on a weekly basis as needed.
• Incumbents in this class will be required to possess and retain a valid Motor Vehicle Operator’s license, due to the traveling between sites.

This posting MAY require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

Should you have questions pertaining to this recruitment, please contact Carol Bailey-Laud at Carol.Bailey-Laud@ct.gov, (203) 294-5002.

In a state agency this class is accountable for performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

This position will be assigned to the Individual Family Support Manager in the IFS Division to provide clerical supports to the staff and visitors of the Willimantic & Putnam satellite offices, and Camp Quinebaug licensed day camp. Duties include providing the receptionists and other lower level employee’s guidance and oversight in carrying out day to day assigned clerical functions, including covering their work duties in their absence. Focus on building security and monitoring of who is entering and exiting the building. Other duties include functioning as a resource person to DDS staff and visitors. May assist with typing, filing, and other needed requests. Maintain emergency action plan, office policies & procedures book, OSHA book and other critical materials mandated by licensing entities. Maintain scheduling of conference rooms. Maintain scheduling of fleet vehicles for staff, routine maintenance, mileage reporting and vehicle transfers. Processes purchase requisitions/purchase orders for subsequent action; receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders. Liaison between DDS and Facilities Management and leasing agency for building needs as they pertain to health and safety. Maintain database and other resources needed to facilitate distribution list and pertinent information to school systems, families and the general public for the attendance and use of Camp Quinebaug. Performs other related duties as required.

Knowledge of office systems and procedures including proper telephone usage and filing; oral and written communication skills; skill in performing arithmetical computations; basic interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office equipment which includes personal computers, computer terminals and other electronic automated equipment; ability to operate office suite software; ability to schedule and prioritize workflow; ability to read and interpret complex instructions.

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling six (6) months of experience.

• Strong interpersonal, documentation and writing skills
  
• Ability to operate office equipment, security system, copiers / scanners, fax machines etc.
  
• Experience successfully scheduling, and prioritizing multiple tasks with competing deadlines
  
• Proficient in Outlook& Microsoft Office. Considerable knowledge of ACCESS and EXCEL
  
• Knowledge on how to implement DDS Procurement Standards
  
• Ability to work independently and as part of a team
  
• Demonstrate the ability to work in a fast paced environment
  
• Strong attention to detail and accuracy
  
• Knowledge and understanding of DDS Policies and Procedures

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Renee LaBarge, DDS EEO Director at 860-418-6022 or renee.labarge@ct.gov.