Fiscal/Administrative Assistant

The State of Connecticut Department of Developmental Services (DDS) - Central Office - has two (2) current full-time job opportunities for Fiscal/Administrative Assistant positions in the Fiscal Division in Hartford, CT.

These are full-time forty (40) hour per week positions. The work schedule is Monday through Friday on first shift. However, must be flexible in order to meet the needs of the agency.

These positions are open ONLY to current State of Connecticut employees.

Applicants must meet the Minimum Qualifications as listed on the job opening and must specify their qualifications on their application.

Please note you will be unable to make revisions once you submit your application for this posting to the JobAps system.

In order to be considered for this job opening, you must be a current State of CT employee, who has permanent state status* and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application.

*For employees in the classified service, permanent status is obtained after successful completion of a working test period.  For employees in the unclassified service, permanent status is obtained after serving in a position for at least six months (full-time or full-time equivalent).

If selected for further consideration, at time of interview, State employees may be required to provide last two (2) service ratings.

Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator's license.

Incumbents in this class may be required to travel.

This posting MAY require completion of additional referral questions (RQ’s) which will be sent to you via email after the closing date. Please regularly check your email for notifications. You must reply by the deadline indicated on the notification or you will be automatically disqualified from consideration.

Should you have questions pertaining to this recruitment, please contact Daimar Ramos at  Daimar.Ramos@ct.gov or 860-263-2625.

In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

The FAA will process CORE-CT Accounts Payable and research account discrepancies; This position is responsible for data entry into excel spreadsheets.   Also, responsible for the preparation of bank deposits, check writing, monitoring receipts, tracking/processing In-House Cash, process Family grant vouchers, and maintaining Financial Management Agreements.  This position will include but is not limited to accounts receivables, utilizing EDP systems for financial records and reporting, reviewing and processing of Trustee Fund purchase requisitions, posting STIF interest, ensuring payments are in compliance with DAS contract provisions, assist ATA with vehicle complaints, and notify CLA’s of outstanding vehicle service.  May assist with Physical Inventory using scanners, regular communication with regional staff, support services and performs related duties as required.

Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of human resources and payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, human resources, payroll, or purchasing.

Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

2. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.

• Experienced with CORE-CT Accounts Payable
• Proficient with QuickBooks, Excel spreadsheets and Access
• Experienced working with cash/check/electronic deposit receipts in Access
• Experienced working with Trustee accounts
• Experienced with P-Card processing
• Experienced with transfer invoice payments
• Experienced with employee mileage reimbursement
• Experienced following-up with group home staff and associated cash change
• Excellent oral and written communication skills
• Excellent attention to detail and documentation skills
• Experience with travel authorizations
• Experience processing telecom requests
• Ability to work independently and as part of a team

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.  If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Renee LaBarge, DDS EEO Director at 860-418-6022 or renee.labarge@ct.gov.