Payroll Clerk (Part-Time)

The State of Connecticut, State Department of Education (SDE), Bureau of Human Resources is seeking qualified applicants for consideration of a part-time Payroll Clerk position. The hours for this employment opportunity are Monday - Friday, 9:00 a.m. – 4:30 p.m.  The Payroll Clerk will be responsible for processing employee actions for employees in the Connecticut Technical Education and Career School System (CTECS) which includes hires, terminations, transfers, salary changes, leave actions. 

This position is also responsible for maintaining taxes, deductions (retirement and retirement health), maintaining credit union deductions for all CTECS and SDE Central Office employees, processing  payroll salary corrections and leave adjustments for CTECS and SDE Central Office employees, processing retroactive salary worksheets for employee promotions, assisting other payroll staff on special projects and tasks involving bargaining unit mass updates, performs bi-weekly payroll review and veification of CTECS and SDE Central Office, responds to inquiries from CTECS business managers, prepares and maintain employee files.

Due to the volume of applications anticipated, the Bureau of Human Resources is unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account.  Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. 

Candidates selected for interview will be asked to provide a resume detailing experience in addition to three (3) pertinent professional references.  State employees selected for interview will be asked to provide a copy of their last two service ratings.

For all other inquiries, please contact Kim Barberi at kim.barberi@ct.gov; 860-713-6691.

In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and performing various payroll support activities.

Prepares biweekly regular, overtime, and supplemental payrolls: reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); calculates gross wages; notes deductions on worksheets and deduction summary sheets; prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; prepares and totals various deduction worksheets, e.g. Credit Union, Medical and/or Insurance Providers, etc.; prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; verifies check register and printouts from Central Payroll against worksheets and records; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; calculates and processes retroactive payments, collective bargaining increases and annual increments; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; verifies provider checks issued by Office of State Comptroller against own records; verifies providers' bills in same manner; keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases; overtime, shift differential and holiday pay restrictions, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; maintains various records and files for payroll data and forms; may calculate workers compensation and/or retirement payments; may calculate and monitor payroll deductions for court ordered wage executions (garnishments); may consult division or facility supervisors regarding employee time recorded; performs related duties as required.

Knowledge of payroll terminology, practices and procedures; knowledge of basic accounting and bookkeeping principles and procedures; knowledge of general office procedures; skill in performing arithmetic computations; basic interpersonal skills; ability to read, understand and apply applicable contract guidelines and regulations; ability to maintain records and files; ability to follow complex oral and written instructions; ability to operate office equipment which includes personal computer and other electronic equipment.

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.

One (1) year of the General Experience must have involved payroll preparation.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
2. One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.

Preference will be given to candidates who possess: 

• Three (3) years of experience performing payroll-related tasks in Human Resources or a Central Payroll Unit that supports 500+ employees. 
• Experience utilizing a Human Resources Information System (HRIS), e.g., CORE-CT, PeopleSoft, to process new hires, transfers, reclassifications, terminations, overpayments/underpayments, wage increases and other changes to employee master files.
• Experience establishing and monitoring leave accruals for multiple unions in an HRIS.
• Experience utilizing an HRIS to generate employee reports.
• Experience determining salary placement upon change in job class assignment including demotions and promotions.
• Experience utilizing Microsoft Office: Outlook, Word and Excel. 
• Experience processing retroative salary adjustments in an HRIS.

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.