Western Connecticut State University
Recruitment #181116-6976CL-001
Location |
Danbury, CT
|
---|---|
Date Opened | 11/19/2018 12:00:00 AM |
Salary | $42,684 - $56,009/year |
Job Type | Open to the Public |
Close Date | 11/30/2018 11:59:00 PM |
The State of Connecticut, Western Connecticut State University is currently accepting applications for the position of Secretary 1. This position provides support to the Registrar's Office at Western Connecticut State University and is located on the Midtown Campus at 181 White Street in Danbury, CT. The Registrar’s Office is a high-volume office where attention to detail and good student service is essential. The office is responsible for: maintaining each student’s academic record, scheduling classes, registering students, processing grades, issuing transcripts and graduating students. This position will share clerical support, as well as calendar management, front desk reception and telephone support, along with providing general support to the university community. Applicants must attach a resume to their application.
Work hours will be Monday - Friday 8:00 a.m. – 4:30 p.m. Evening hours may be required during busy times. The incumbent will be responsible for the full range of clerical support duties, as well as wide variety of functional coverage for the front desk as needed. Serves as a welcoming professional and student-centered first point of contact for students, faculty and staff.
WCSU offers a comprehensive benefits package. Additional information on benefits can be found at www.wcsu.edu/hr/benefits/.
*Starting salary is $42,684 for non-state of CT Clerical Union (NP-3) employees.
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
1. TYPING: Using a personal computer or other electronic equipment formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.
2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.
3. CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g. standard replies and acknowledgement letters) for supervisor's signature.
4. REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g. number of forms processed during the month).
5. INTERPERSONAL: Greets and directs visitors; answers phones and takes messages; answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g. appropriate referrals, general purpose of the unit).
6. PROCESSING: Scans correspondence; pulls and attaches related materials; reviews, routes and prioritizes mail.
7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription prepares expense accounts; makes travel arrangements.
8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; performs related duties as required.
Preference will be given to those applicants who can effectively demonstrate the following in their submitted application:
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.