STATE OF CONNECTICUT EXECUTIVE BRANCH JOBS

Fiscal/Administrative Officer

Office/On-site

Recruitment #231218-1308AR-002

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Introduction


Are you a skilled financial professional looking to make a meaningful impact in the field of mental health and addiction services?  
Join our team and apply today! 

The State of Connecticut Department of Mental Health and Addiction Services (DMHAS) is actively seeking a dedicated Fiscal/Administrative Officer to join our dynamic team! This position will be responsible for independently performing professional level duties in a combination of fiscal/administrative functions such as asset management, accounting, and purchasing. See below for more on this exciting opportunity!

POSITION HIGHLIGHTS: 
  • FACILITY: Connecticut Mental Health Center (CMHC)
  • LOCATION: New Haven, CT
  • DEPARTMENT: Fiscal Services
  • SCHEDULE: Full-time (40 hours weekly), 8:00 a.m. - 4:30 p.m., Monday through Friday with the opportunity for teleworking 1 day per week
  • POSITION NUMBER: 88111
WHAT WE CAN OFFER YOU:
  • The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • NEW: A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with comprehensive benefit offerings
  • Extensive pension plan and supplemental retirement offerings
  • State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  Click here for more information.
  • Generous paid time off, including 13 paid holidays per calendar year
  • Professional growth and development opportunities
  • A healthy work/life balance to all employees
    DISCOVER THE OPPORTUNITY TO:
    • Be a part of a comprehensive team of caring professionals
    • Provide support to a division that is passionate about improving the lives of those we serve
    • Assist our clients so they can achieve success
    • Make a difference in the public sector
    • Work together in a collaborative team environment
    MORE ABOUT THE AGENCY AND DIVISION:
    DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

    CMHC is an urban community mental health center with an exceptional 50-year tradition of serving individuals with serious mental illness and/or addiction.  Founded in 1966, CMHC is a partnership between DHMAS and the Yale Department of Psychiatry. CMHC is nationally recognized for its scientific research into the causes and treatment of mental illness and addiction.  The Abraham Ribicoff Research Facilities include multiple research programs in a variety of areas.  CMHC is also a major training site for individuals pursuing careers in mental health fields including psychiatry, psychology, social work, nursing and pastoral care. 


    Selection Plan

    FOR ASSISTANCE IN APPLYING:
    Please read or watch our Applicant Tips on How to Apply!
    To Apply:
    • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
    • You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
    • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
    • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
    • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
    Important Next Step Information for After You Apply:
    • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
    • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
    • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
    • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
    • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
    • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
    Connect With Us:
    • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
    • Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Alyssa Hovanec via email at Alyssa.Hovanec@ct.gov.

    PURPOSE OF JOB CLASS (NATURE OF WORK)

    In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

    EXAMPLES OF DUTIES

    • Performs a variety of professional fiscal and administrative functions;
    • Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
    • Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
    • Prepares budget reports;
    • Prepares various financial statements and statistical or narrative fiscal/administrative reports;
    • Assists in planning and implementation of financial aspects of EDP systems;
    • Utilizes EDP systems for financial records, reports and analyses;
    • Prepares or reviews grant budgets and other fiscal portions of grant applications;
    • Provides technical assistance to grantees regarding accounting procedures;
    • Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
    • Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
    • Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
    • Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
    • Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
    • May supervise support services such as stores, inventory, mailroom, security or maintenance;
    • Performs related duties as required.

    KNOWLEDGE, SKILL AND ABILITY

    • Knowledge of
      • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
      • grants and contracts preparation and administration;
      • purchasing principles and procedures;
      • payroll practices and procedures;
    • Skills
      • interpersonal skills;
      • oral and written communication skills;
    • Ability to
      • prepare and analyze financial documents and reports;
      • interpret and apply statutes, regulations and administrative policies;
      • utilize EDP systems for financial management.

    MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

    Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

    MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

    Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

    NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

    MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

    • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
    • A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
    • For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
    • For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
    • Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.  
    *Descriptions of these fiscal/administrative functions are attached

    PREFERRED QUALIFICATIONS

    • Experience providing customer service, thorough communication and listening skills.
    • Experience working as part of a team and collaboration with multiple departments.
    • Experience with PeopleSoft (CoreCT) including EDP systems for financial records, Excel, Word, Outlook, and QuickBooks.
    • Experience with purchasing tasks including: Purchasing Card reconciliations, soliciting quotes from contracted vendors, working with contracting regarding bids and making recommendations. 
    • Experience with making deposits and invoice processing
    • Experience with Asset Management

    Conclusion

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

    The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

    ACKNOWLEDGEMENT

    As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.


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