County of Alameda

Real Estate Program Manager (#9702)

Bargaining Unit: CEMU - Civil Engineer Mgmt (R30)
$52.35-$73.42 Hourly / $4,188.00-$5,873.60 BiWeekly /
$9,074.00-$12,726.13 Monthly / $108,888.00-$152,713.60 Yearly


DESCRIPTION

Under general direction, plans, manages, coordinates and supervises the County’s general fund real property and space allocation programs; and, does related work as required.

DISTINGUISHING FEATURES

The Real Estate Program Manager position is located in the Real Property Division of the General Services Agency and reports to the Strategic Facilities Capital Planning Manager. The incumbent is responsible for managing, with the assistance of subordinate staff, the County’s general fund real property program, including the acquisition, disposal and leasing of real property for County purposes and the allocation of space to County departments. This class is distinguished from the lower class of Real Estate Projects Manager in that the former provides direction to the latter and has overall responsibility for the countywide property management program.


EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

  1. Directs and, at times, conducts complex negotiations for the lease, acquisition or disposal of real properties involving contact with the principal stakeholders as well as representatives of various agencies.
  2. Manages the appraisal of real properties; analyzes current market trends; approves site location after ensuring the clients’ requirements are met.
  3. Oversees the preparation of contracts, leases and other documents at the close of negotiations. Prepares complex Memoranda of Understanding, licenses, and right of entry documents for review by counsel prior to execution.
  4. Directs the development, maintenance, and reassessment of guidelines and practices for property management (leasing, sales and acquisition). Provides and develops policy recommendations for consistent property management procedures for real property activities.
  5. Directs the preparation of reports and studies pertaining to project status, cost estimates and analysis of alternatives, and maps and drawings as required.  Manages the maintenance of records and files of activities.
  6. Hires, trains, coaches, supervises, and evaluates staff.
  7. Oversees the administrations of leasing program consisting of private property by County departments or of County property by outside parties; ensures that principal stakeholders comply with lease terms; manages a property inspection program.
  8. May represent the General Services Agency on real property matters as required before the Board of Supervisors, governmental or public meetings.
  9. Directs the establishment and maintenance of standards for space design and furniture for County buildings.
  10. Consults with developers, owners, brokers and governmental entities.
  11. Plans and participates in the preparation, administration and control of real property aspects of the General Services Agency budgets.
  12. Directs the gathering and analysis of information from brokers, investment bankers and internal sources to perform financial analysis related to capital acquisitions.
  13. Manages staff engaged in space planning, furniture planning, tenant improvement, construction and coordination of move-in for any new space, whether owned or leased.
  14. Manages the creation and issuance of requests for proposals for the development of County owned or leased property.
  15. Participates on the County’s Real Property Task Force and Surplus Property Authority.
  16. Through economic and financial analysis, develops alternatives for acquiring property (lease, buy, or build) and makes recommendations and decisions accordingly; stays continuously informed on alternative methods of financing real estate transactions, including debt financing.  
  17. Develops and/or approves subordinate developed annual budgets for department operations and budgets for leased properties division.

MINIMUM QUALIFICATIONS

EITHER I 

Experience

The equivalent of two (2) years of experience in the class of Real Estate Projects Manager or an equivalent class in the Alameda County classified service.

OR II 

Education

Possession of a Bachelor’s degree from an accredited college or university in engineering, architecture, construction management, business or public administration or a closely related field. 

AND

Experience

The equivalent of four (4) years of full-time (or equivalent part-time hours) administrative and technical experience in real property management demonstrating possession of the following knowledge and abilities. One year of this required experience must have been in a supervisory capacity over staff within the real property management field. (Four years of additional experience may be substituted for the Bachelor’s degree.) 

Completion of the Alameda County Management Academy “Management and Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.  

License:  

Possession of a valid California State Motor Vehicle Operator's license.

 

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed in the “Examples of Duties” section of this specification.

Knowledge of:

  • Principles of organizational management.
  • Local, state, and federal real estate procedures, regulations, codes and laws (e.g. Americans with Disabilities Act (ADA) requirements, safety codes, California Title 24 codes, etc.).
  • Principles and practices of effective real property management.
  • Cost estimation, market analysis and land economics.
  • Budget development, analysis and tracking; cost control procedures; financial forecasting and fiscal analysis; financing mechanisms; and, debt instruments.
  • Construction issues related to tenant improvement work.
  • Space and furniture planning.
  • Blueprints and map reading.

Ability to:

  • Gather, evaluate, and analyze data to draw logical conclusions.
  • Make effective decisions.
  • Solve problems.
  • Be adaptable and flexible to changing circumstances.
  • Coach and develop others.
  • Manage team’s performance.
  • Negotiate effectively.
  • Plan, organize, and manage programs and projects.
  • Draft and interpret lease terms, purchase contracts and financing agreements.
  • Build and maintain strategic work relationships.
  • Manage conflict.
  • Leverage technology via computer programs (e.g, Computer Aided Facilities Management Systems (CAFM), Microsoft Office Suite, etc.).
  • Communicate effectively orally and in writing.
  • Create and reconcile reports.

CLASS SPEC HISTORY

New Spec 9702

EL:ah 2/5/20

CSC Date: 03/11/2020