County of Alameda

Sheriff's Fleet Services Coordinator (#8756)

Bargaining Unit: Unrep - General Mgmt (U15)
$29.48-$35.83 Hourly / $2,358.40-$2,866.40 BiWeekly /
$5,109.87-$6,210.53 Monthly / $61,318.40-$74,526.40 Yearly


DESCRIPTION
Under general direction of the Management Services Division Commander (whose ancillary function is to serve as the Agency’s Fleet Manager) plans, organizes and coordinates, the service, maintenance, and procurement of the Sheriff’s Office motor vehicle fleet; coordinates, prioritizes, and schedules repair and preventive maintenance activities of the Sheriff’s Office fleet; performs installation of special equipment on vehicles; serves as a liaison between General Services Agency Motor Vehicle Division staff and the Sheriff’s Office; and performs related work as required.


DISTINGUISHING FEATURES

This is a single-position class responsible for planning, organizing and coordinating the service and maintenance of the Sheriff Offices’ more than 500 vehicles, including but not limited to patrol vehicles, unmarked cars/trucks, special use vehicles, mobile incident-command centers, motorcycles, and ATVs (All Terrain Vehicles). The incumbent reviews and inspects all Sheriff’s Office vehicles and special equipment; initiates work orders for vehicle repair and maintenance; schedules vehicles for removal or salvage and manages fleet inventory and coordinates the Agency’s Vehicle Citation Program.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Works under the direction of the Management Services Division Commander to coordinate all facets of Sheriff’s Office Fleet.

2. Establishes service priorities, schedules and coordinates vehicle maintenance and repair.

3. Prepares and processes paperwork for vehicle purchases; arranges for delivery of vehicles and coordinates installation of special equipment with outside vendors when necessary.

4. Installs, repairs or replaces lettering and decals on patrol cars and other fleet vehicles to ensure uniformity.

5. Functions as an Agency liaison with GSA, Communications and vendors regarding the Agency’s fleet.

6. Works in conjunction with over 30 Agency units to address their vehicle needs.

7. Conducts periodic inspections of Agency vehicles to ensure all DOT (Department of Transportation), Vehicle Code and accreditation standards are being met.

8. Conducts and manages the Agency’s Annual Vehicle Inventory process.

9. Attends regularly scheduled meetings.

10. Travels to various duty stations throughout the County on a regular basis assessing vehicle needs.

11. Researches new developments in law enforcement vehicles and equipment.

12. Prepares written reports, spreadsheets and correspondences (including grant information) and maintains accurate files related to work performed.

13. Coordinates the processing of all required Department of Motor Vehicle paperwork, registration stickers and license plates including preparing and submitting paperwork, and maintaining a filing system for DMV records and documentation.

14. Coordinates the Agency’s Vehicle Citation Program

15. Plans the replacement of vehicles as needed and/or coordinates the salvaging of old vehicles; recommends the make and model of replacement vehicles.

16. Operates a variety of vehicles and equipment relating to fleet services.

17. Ensures vehicles are clean, presentable and reports all damage to the Management Services Division Commander.

18. Performs other duties as assigned.

MINIMUM QUALIFICATIONS
EITHER I
Experience:

The equivalent of two years full-time service in the class of Sheriff’s Technician in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts).

OR II
Education:

Graduation from high school or possession of an acceptable equivalency certificate, such as the General Educational Development Certificate (State of California).

AND

Experience:

The equivalent of three years of full-time experience in fleet coordination which involved the scheduling of maintenance and repair of vehicles for service, assisting in procurement, and tracking fleet allocation.

Substitution:

Completion of an AA degree from an accredited college or university, or certificate program in Business or Public Administration, Automotive Technology, Automotive Engineering, Fleet Management or a closely related field may substitute for six (6) months of the required qualifying experience.

Special Requirements

1. A thorough background investigation will be conducted of all prospective employees to ensure they are suitable for law-enforcement related work.

2. Candidates must have a valid California Driver’s License prior to appointment.

Physical Requirements:

Incumbents in this class may be required to:

• Sit for periods up to one hour driving to and from work sites
• Bend, stoop, squat, kneel, crouch and reach above the shoulder
• Climb ladders to access large pieces of equipment
• Wear approved personal protective equipment as required


Working Conditions:

While most work will be in an office setting or in a vehicle, incumbents in this class may be required to:

• Work outside in all types of climatic conditions including inclement, very hot and/or cold weather as necessary.
• Work around dust, dirt, noise, contaminated and non-contaminated water, chemicals, machinery and equipment with moving parts, moving repair and maintenance vehicles, traffic, fumes and/or odors.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Current methods, tools and equipment used in the maintenance of automobiles and other vehicles
• Planning, scheduling, and supervision of repair activities
Methods, tools, equipment, and materials used in the maintenance and repair of various equipment and vehicles.
• Maintenance of a variety of records both manual and automated
• A wide variety of vehicles and equipment utilized in law enforcement
• Computer technology available to track procurement, scheduling and inventory

Ability to:

• Make effective decisions.
• Analyze and problem solve.
• Plan, organize, administer and evaluate workflow.
• Communicate effectively both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Operate a variety of light and heavy equipment safely.
• Use computer applications (i.e. MS Word, Excel, Outlook, and any other necessary program) related to the work.
• Prepare, analyze, and interpret statistical reports.
• Make recommendations on purchasing and budget.
• Maintain accurate record keeping and documentation.

CLASS SPEC HISTORY
Newspec: 8756
CH:cs 6/10/13
CSC Date: 6/26/13
NLB:cs Revised 3/11/16
CSC Date: 3/30/16