County of Alameda

DISTINGUISHING FEATURES

The Sheriff’s Fleet Services Supervisor is a single-position classification located in the ACSO and reports to the Support Services Captain (whose ancillary function is to serve as the Agency’s Fleet Manager).  This classification is responsible for planning, organizing and coordinating the service and maintenance of the ACSOs’ more than 500 vehicles, including but not limited to patrol vehicles, unmarked cars/trucks, special use vehicles, mobile incident-command centers, motorcycles, and All Terrain Vehicles (ATVs). The employee reviews and inspects all ACSO vehicles and special equipment; initiates work orders for vehicle repair and maintenance; schedules vehicles for removal or salvage and manages fleet inventory and coordinates the Agency’s Vehicle Citation Program.

1. Works under the direction of the Support Services Captain to coordinate all facets of the ACSO Fleet.
2. Directs and supervises the work of staff; selects, assigns, trains, and motivates staff; monitors and evaluates performance; initiates and implements effective disciplinary actions as needed. 
3. Coordinates with other departmental/county employees assigned to fleet-related duties pertaining to ACSO agency fleet vehicles.
4. Establishes service priorities, schedules, and coordinates vehicle maintenance and repair.
5. Prepares and processes documentation for vehicle purchases; arranges for delivery of vehicles and coordinates installation of special equipment with outside vendors when necessary.
6. Installs, repairs or replaces lettering and decals on patrol cars and other fleet vehicles to ensure uniformity.
7. Functions as an Agency liaison with GSA, Communications, and vendors regarding the Agency’s fleet.
8. Works in conjunction with over 30 Agency units to address their vehicle needs.
9. Conducts periodic inspections of Agency vehicles to ensure all Department of Transportation (DOT), Vehicle Code, and accreditation standards are being met.
10. Conducts and manages the Agency’s Annual Vehicle Inventory process.
11. Attends regularly scheduled meetings.
12. Travels to various duty stations throughout the County on a regular basis assessing vehicle needs.
13. Researches new developments in law enforcement vehicles and equipment.
14. Prepares written reports, spreadsheets, and correspondences (including grant information) and maintains accurate files related to work performed.
15. Coordinates the processing of all required Department of Motor Vehicle paperwork, registration stickers, and license plates, including preparing and submitting paperwork, and maintaining a filing system for DMV records and documentation.
16. Coordinates the Agency’s Vehicle Citation Program.
17. Plans the replacement of vehicles as needed and/or coordinates the salvaging of old vehicles; recommends the make and model of replacement vehicles.
18. Operates a variety of vehicles and equipment relating to fleet services.
19. Ensures vehicles are clean, presentable, and reports all damage to the Support Services Captain.
20. Performs other duties as assigned.

Experience: 

The equivalent of two (2) years of full-time service in the classification of Sheriff’s Technician or equivalent or higher classification in the  County of Alameda classified service working with fleet vehicle maintenance procedures, policies and practices which would have enabled the applicant to acquire the abilities and knowledge listed below.  

Substitution:

Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.

Education: 

Graduation from high school or possession of an acceptable equivalency certificate, such as the General Educational Development Certificate (State of California).  

AND 

Experience: The equivalent of three (3) years of full-time experience in fleet coordination which involved the scheduling of maintenance and repair of vehicles for service, assisting in procurement, and tracking fleet allocation.

Substitution:

Completion of an associate’s degree from an accredited college or university, or certificate program in Business or Public Administration, Automotive Technology, Automotive Engineering, Fleet Management, or a closely related field may substitute for six (6) months of the required qualifying experience.

Special Requirements: 

1. A thorough background investigation will be conducted of all prospective employees to ensure they are suitable for law-enforcement related work. 
2. Candidates must have a valid California Driver’s License prior to appointment.

Physical Requirements:

• Sit for periods up to one (1) hour driving to and from work sites;
• Bend, stoop, squat, kneel, crouch, and reach above the shoulder;
• Climb ladders to access large pieces of equipment;
• Wear approved personal protective equipment as required.

Working Conditions:

• Work outside in all types of climatic conditions including inclement, very hot and/or cold weather as necessary.
• Work around dust, dirt, noise, contaminated and non-contaminated water, chemicals, machinery and equipment with moving parts, moving repair and maintenance vehicles, traffic, fumes and/or odors. 

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. 

Knowledge of: 

• Basic principles and practices of employee supervision, training, and development.
• Current methods, tools, and equipment used in the maintenance of automobiles and other vehicles.
• Planning, scheduling, and supervision of repair activities.
• Methods, tools, equipment, and materials used in the maintenance and repair of various equipment and vehicles.
• Maintenance of a variety of records, both manual and automated.
• A wide variety of vehicles and equipment utilized in law enforcement.
• Computer technology available to track procurement, scheduling, and inventory.

Ability to:

• Make effective decisions.
• Analyze and problem solve.
• Plan, organize, administer, and evaluate workflow.
• Communicate effectively both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work. 
• Operate a variety of light and heavy equipment safely.
• Use computer applications (i.e. MS Word, Excel, Outlook, and any other necessary program) related to the work.
• Prepare, analyze, and interpret statistical reports.
• Make recommendations on purchasing and budget.
• Maintain accurate record keeping and documentation.