County of Alameda

Fire Department Payroll Processor (#8166)

Bargaining Unit: Unrep - Fire Clerical (074)
$30.32-$37.22 Hourly / $2,425.85-$2,977.85 BiWeekly /
$5,256.00-$6,452.00 Monthly / $63,072.00-$77,424.00 Yearly


DESCRIPTION
Under general supervision, to perform complex and technical payroll related clerical duties involving the preparation and maintenance of Fire Department employee payroll system and payroll related personnel records; respond to payroll and benefits inquiries from Fire Department Management and other staff in support of the payroll processing function; and to perform related duties as required.


DISTINGUISHING FEATURES

The Fire Department Payroll processor is a non-safety classification within the Alameda County Fire Department. This single confidential clerical is responsible for the preparation of payroll, maintenance of payroll documentation and files, and coordination and preparation of State and Federal payroll tax reports. This classification reports directly to the Fire Department Financial Services Manager who is responsible for the oversight and direction of the Fire Department payroll function.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Prepare and process Fire Department’s payroll.

2. Compute and prepare adjustments and special payroll checks; adjust tax balances for canceled payroll checks.

3. Ensure timely and accurate posting and maintenance of payroll related data; audit preliminary payroll reports for reasonableness and accuracy.

4. Assure compliance with County, State and Federal requirements related to payroll processes and reports.

5. Maintain and prepare payroll-related records and reports to assist with various management-based projects.

6. Conduct new employee orientation and process new employee documentation related to payroll and payroll programs.

7. Answer payroll-related questions from employees.

8. Assist with the administration of the Fire Department’s compensation plans.

9. Prepare Quarterly and Yearly reports to Federal and State Agencies. Research and solve a variety of problems related to assigned activity, process retirement plan contributions.

10. Research and resolve discrepancies or problems with a variety of vendors and governmental agencies, implement provisions and associated changes in employee bargaining agreements on the payroll system.

11. Coordinate with outside vendors in preparation of required Federal and State reports.


MINIMUM QUALIFICATIONS
Experience:

Three years of experience in the preparation and maintenance of financial, fiscal and other statistical records or two years in processing and maintenance of payroll data. Payroll experience is desirable.

License:

Specified positions may require possession of a valid California driver's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Rules, regulations, terminology and processes related to the completion and processing of varied payroll and personnel documents
• Complex and specialized payroll practices
• Methods and practices used in financial and statistical work
• Basic s data processing principles associated with automated payroll systems
• Record keeping principles and procedures
• Office administrative practices and procedures, including records management and the operation of standard office equipment


Ability to:

• Perform complex and specialized payroll
• Plan and carry out duties independently
• Interpret and explain applicable laws, rules and regulations related to payroll
• Prepare accurate financial and statistical reports and maintain confidential office files
• Communicate clearly and concisely, both orally and in writing
• Analyze and resolve difficult administrative problems related to the payroll function
• Organize, prioritize and coordinate work activities
• Operate standard office equipment, including a word processor, personal or on-line
computer
• Train others in work procedures
• Establish and maintain effective work relationships

CLASS SPEC HISTORY
MH:po 8/29/08
Newspec: 8166.doc
CSC Date: 10/8/2008
MH:cs – 9-22-09
CSC Date: 10/7/09
DR:cs Revised 6/21/16
CSC Date: 7/6/16

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.