County of Alameda

Children Medical Services Administrator (#5087)

Bargaining Unit: ACMEA - HCSA Tech/Para Mgmt (R45)
$58.05-$69.31 Hourly / $4,644.00-$5,544.80 BiWeekly /
$10,062.00-$12,013.73 Monthly / $120,744.00-$144,164.80 Yearly


DESCRIPTION
Under direction of the Deputy Division Director, Public Health or Division Director, Public Health, this position plans, develops, organizes, administers, and evaluates the programs and operations of the Children Medical Services (CMS) program (California Children’s Services and Medical Therapy Program, the Child Health and Disability Prevention Program and the Health Care Program for Children in Foster Care) with an emphasis on children and youth with medical complexity, as well as general child health promotion and disease prevention strategies; determines and interprets CMS policies; develops and oversees CMS scope of work, budgets, and annual reports; provides leadership and direction to CMS program managers and staff to ensure compliance with state and federal guidelines; provides supervision and direction to subordinate personnel; and performs related duties as required.

DISTINGUISHING FEATURES

This is a single-position classification located in the Family Health Services Division of the Public Health Department. The incumbent is responsible for providing direct management and administrative support in the areas of organizational program and policy development, program evaluation, quality assurance, budget oversight, community collaboratives, staff supervision, and general operational functions for programs related to medical services for children within Children’s Medical Services unit. 

This class is distinguished from the Maternal Paternal and Adolescent Administrator classification in that the latter main responsibilities are related to services for pregnant people, women of reproductive age, mothers, fathers, parents, adolescents and families, whereas the Children’s Medical Services Administrator focuses on medical services for children.


EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification.  However, employees may perform other related duties at an equivalent level.  Each individual in the classification does not necessarily perform all duties listed.

  1. Plans, organizes, and directs, through subordinate supervisory and administrative staff, CMS programs including California Children’s Services (CCS), Medical Therapy Program (MTP), the Child Health and Disability Prevention Program, and the Health Care Program for Children in Foster Care (HCPCFC) using a health equity-focused approach; provides administrative guidance and input to other programs within CMS unit.
  2. Analyzes and interprets State and Federal CMS standards and mandated policies for the county’s CMS programs.
  3. Develops overall program policy and local strategic planning efforts in collaboration with the FHS Division or Deputy Division Director.
  4. Provides programmatic review for quality assurance/improvement using a Results Based Accountability (RBA) framework; oversees completion of annual state Performance Measures, action plans and monitors for improvement and administrative protocols.
  5. Enacts, monitors, and updates Memoranda of Understanding (MOUs) with all cooperating agencies, health plans, and interdepartmental programs. Oversees establishment and monitoring of contracts with community agencies.
  6. Monitors and coordinates the CMS fiscal operation including annual budget plans for each funding source. Coordinates with all programs in collaboration with the state Department of Health Care Services (DHCS).
  7. Serves as a liaison with the State CMS Division staff, local agencies, providers, and other community programs for coordination and implementation of programs; participates in all appropriate state, regional, and local meetings relevant to CMS programs and attends State required meetings for CMS Directors and Administrators.
  8. Serves as a resource to CMS staff to facilitate the development and evaluation of programs based on established state performance standards and measures.
  9. Provides administrative complex case management consultation in collaboration with CMS nurse managers and medical consultants; participates in a variety of due process/fair hearings. 


MINIMUM QUALIFICATIONS
Education:

Possession of a bachelor’s degree from an accredited college or university in a social or physical science or closely related field. 

AND
Experience:

The equivalent of six (6) years of full-time, progressively responsible, post-graduate, supervisory and administrative experience in a community organization, public agency, or clinical setting which included program planning, development and evaluation, fiscal or personnel management. Two (2) years of this work experience must have been in the administration of healthcare-related programs for children and youth.

Substitution:

Possession of a master’s degree from an accredited college or university in a social or physical science or closely related field may substitute for two (2) years of the required experience on a year-for-year basis. 

NOTE: The Civil Service Commission may modify the Minimum Qualifications in the announcement of an examination.


KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

  • Current principles, best practices, and trends in service delivery systems, quality assurance, and continuous quality improvement particularly for children with specialized health care needs.
  • Disparities in health outcomes for vulnerable populations including socio-economic and environmental factors that affect health equity.
  • Budget development governing Federal, State, and local laws/regulations.
  • Local, state, and federal codes and regulations governing the field of CMS and public health practices.
  • Principles and practices of effective organization, management, monitoring, quality assurance and quality improvement indicators.
  • General Administrative practices and principles.
  • The Ten Essential Public Health Services.
  • Principles and processes of personnel management which include leadership, supervision, coaching, performance evaluations, development, and counseling.  
Ability to:

  • Plan, monitor, and evaluate CMS programs.
  • Provide programmatic, administrative, and visionary leadership.
  • Analyze effectiveness of policies, procedures, operations, and interventions, and modify as needed to improve programmatic objectives.
  • Exercise independent judgment within the scope of authority and practice.
  • Oversee and review the work of professional, clinical, technical, and administrative personnel.
  • Provide professional development.
  • Demonstrate flexibility.
  • Exercise interpersonal sensitivity, political astuteness, and group interaction skills to establish and maintain effective working relationships.
  • Facilitate and model effective written and oral communication with attention to linguistic preferences and cultural proficiency.
  • Manage multiple and changing priorities.
  • Manage through technology systems.
  • Adapt to stress.
  • Prepare clear, accurate, and effective reports, correspondence, standards, procedures, protocols, policies, informational brochures, and other written materials.
  • Incorporate departmental core values and ethical standards of practice into all interactions with individuals, organizations, and communities.


CLASS SPEC HISTORY
NewSpec 5087.docx
SK:sa 08/10/2022
CSC Date:11/02/2022

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 12 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.