County of Alameda

DESCRIPTION

Under close supervision, assists in and performs work in support of an assigned professional field such as, but not limited to, accounting, administration, communications, environmental science, finance, human resources, integrated planning, legislative advocacy, purchasing, operations, maintenance, or related field and performs related work as required. Individuals in this position work in a temporary capacity.

DISTINGUISHING FEATURES 

The purpose of this class is to provide currently enrolled students or recent graduates with summer or part-time academic year work that will supplement their college program and better qualify them for permanent professional positions after their graduation. Recent graduates may work up to one year after graduation. Incumbents are systematically given progressively responsible assignments corresponding to their stage of professional development. 

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Assists staff in preparing journal entries; posts and balances ledger accounts; learns to examine entries for accuracy and compliance with generally accepted accounting principles, procedures, and policies; assists in the research, compilation, and writing of detailed financial reports, and participates in conducting cost and feasibility studies.

2. Assists staff in performing a variety of public outreach and community relations activities, special events, and public awareness programs for the distribution of information regarding Zone 7 environmental activities, operations, policies, and procedures.

3. Assists staff in working with community groups, neighborhood communities, businesses, and civic leaders to assure their understanding of Zone 7 policies and operations.

4. Assists staff in obtaining information for use in advocacy on legislative issues and in the researching and data gathering required to develop background materials regarding Zone 7 sponsored legislation; researches documents prepared by other agencies of interest to Zone7.

5. Learns how to assist staff with minor field work, reviewing, evaluating, and commenting on environmental and planning documentation proposed and prepared by Zone 7 and other agencies.

6. Assists staff in preparing and researching funding opportunities and writing grant proposals in order to secure funding.

7. Learns how to assist staff in developing, preparing, and administering a variety of employment tests including oral, written, performance assessment, and other selection tools to determine the qualifications of job applicants.

8. Learns how to collect and evaluate position specific information in conducting classification studies; assists in conducting and responding to salary and fringe benefit surveys.

9. Assists staff in collecting and analyzing budgetary information regarding revenues, expenditures, and rates; assists in the preparation of associated reports and recommendations.

10. Assists staff in reviewing, and checking requisitions for accuracy; analyzes the request in terms of amount budgeted, needs of the section, market conditions, and products available.

11. Assists staff in expediting purchase orders, arranging schedules for shipping and delivery; follows up on contracts and orders, and arranges for change orders as required.

12. Assists staff in developing clerical procedures, forms, systems, etc., to meet department needs; creates, organizes and maintains various agency files, records, and resource materials.

13. Assists staff in documentation, data entry, uploads and performing other necessary update tasks for the Agency’s various computer database programs.

14. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education:

Completion of one year at an accredited college or university (the equivalent of 30 semester units or 45 quarter units).

Licenses:

Possession of a valid California Driver’s license is desirable.



NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Mathematical principles, e.g., basic statistics, algebra, geometry, and calculus for area assigned.
• Principles of business writing and basic report preparation.
• Basic record keeping and filing.
• Basic English, spelling, and grammar.
• Business or administrative business principles, e.g., economics, social sciences, human resources, accounting or related field for area assigned.
• Environmental, water quality, or related principles such as geology, hydrology, and environmental planning for area assigned.

Ability to:

• Operate office equipment.
• Operate computers and related equipment for area assigned.
• Perform data collection, gathering, analysis, and report writing.
• Get along with others in the course of work.
• Understand and follow written and oral directions.
• Perform mathematical calculations as required.
• Communicate clearly orally and in writing.
• Apply course work in specific field to assigned duties.

CLASS SPEC HISTORY

MH:po 3/5/08
Newspecs: 4962.doc
CSC Date: 5/7/2008
MAH:cs Revised 3/5/13
CSC Date: 4/17/13
LD:jf Revision/Retitled 3/6/2018
Old Title: Administrative Intern, Zone 7
CSC Date: 3/28/18