County of Alameda

Senior Procurement Specialist, Zone 7 (#4958)

Unit: Unrep - Zone 7 General Mgmt (U53)
$69.11-$84.01 Hourly / $5,528.80-$6,720.80 BiWeekly /
$11,979.07-$14,561.73 Monthly / $143,748.80-$174,740.80 Yearly

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DESCRIPTION

Under general direction, performs professional procurement duties associated with the purchase of equipment, services, materials, and supplies. Processes complex purchasing transactions in compliance with established public procurement laws, ordinances, policies, ethical principles, and related duties as assigned.

DISTINGUISHING FEATURES

The Senior Procurement Specialist, Zone 7 classification is located in the Administrative Services Division in the Zone 7 Water Agency (“Agency”) and reports to the Procurement Manager, Zone 7. The Senior Procurement Specialist, Zone 7 is the advanced journey level classification in the Procurement series. The employee in this position leads, trains, and coordinates work for professional procurement staff. Works within considerable discretion, independent judgment within established laws, policies, and procedures.

The classification is distinguished from the Procurement Specialist, Zone 7 in that the former is responsible for predominantly lead work to the Procurement staff and provide day-to-day support to the Procurement Manager, Zone 7.

EXAMPLES OF DUTIES

NOTE: The following are typical duties performed by the employee in this classification. The employee may not necessarily perform all duties listed, however, they may perform other related duties at an equivalent level.

Leads, plans, assigns, and participates in the more complex and difficult work of procurement staff for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications; trains staff in work procedures.
Recommends and assists in the implementation of goals and objectives, establishes schedules and methods for the performance of professional procurement duties.
Oversees and maintains the Agency’s procurement and Enterprise Resource Planning (“ERP”) systems supporting solicitation, requisition, purchase order, and contract management; leads system maintenance, technology implementation and upgrades, user training, and documentation of procedures.
Participates in the development and implementation of Agency purchasing policies and procedures; identifies and recommends opportunities for improvement.
Assists departments and project managers in all phases of the procurement process, including developing procurement strategies, specifications, and scopes of work for purchasing goods, services, and capital projects; provides guidance to sections on procurement best practices and contract compliance; assists in resolving issues and contractual disputes.
Prepares, issues, and awards bids, including Public Works construction projects; solicits competitive bids.
Works collaboratively with the Agency’s insurance provider, management, staff, and vendors to assess risk and ensure vendors maintain required insurance coverage in support of contractual obligations.
Prepares detailed and complex written reports and makes recommendations to management.
Maintains accurate procurement records and ensures audit readiness and transparency in purchasing processes.
Administers the Agency’s purchasing card programs.

MINIMUM QUALIFICATIONS

EITHER I

Experience:

The equivalent of three (3) years of full-time experience in the classification of Buyer II, Zone 7 in the Alameda County classified service.

OR II

Education:

Possession of a bachelor’s degree from an accredited college or university in public administration, business administration, economics, or a related field;

AND

Experience:

The equivalent of five (5) years of increasingly responsible full-time professional purchasing experience in a formal purchasing department, purchasing a variety of supplies, materials, equipment, and services.

Substitution:

Additional work experience may be substituted for the education requirement on a year-for-year basis.

License:

Possession of a valid California Driver’s license is required.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

Knowledge of:

Purchasing principles, practices, and techniques in a public agency, including competitive and public works bidding procedures and the preparation and evaluation of technical and other bid specifications.
Basic applicable laws, codes, regulations, policies and procedures related to public bidding, contracting and procurement.
Risk Transfer as it relates to contractual obligations with suppliers.
Electronic procurement and financial ERP systems, and Microsoft Office applications, such as Word, Excel, SharePoint, PowerPoint, and Outlook.
Basic financial recordkeeping, accounts payable and contract management procedures and practices.
Basic vendor management.

Ability to:

Analyze information and problems, evaluate alternatives, and develop sound conclusions and recommendations.
Negotiate effectively with vendors on behalf of the Agency.
Prepare clear, accurate and concise specifications, agreements, contracts, records, reports, and correspondences.
Present proposals and recommended course of action clearly and logically.
Interpret, explain and apply federal, state, local, and Agency laws, regulations, ordinances, and policies governing purchasing procedures.
Reconcile discrepancies, expedite transactions, and perform highly detailed work on multiple concurrent tasks with frequent interruptions.
Communicate both verbally and in writing and maintain effective communication between Agency sections and Procurement.
Establish and maintain effective working relationships with employees, vendors, and the public.

CLASS SPEC HISTORY

NewSpec: 4958.docx

IL:saa 03/17/2025

CSC Date:4/1/26

BENEFITS

The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*:

For your Health & Well-Being

Medical – HMO & PPO Plans
Dental – HMO & PPO Plans
Vision or Vision Reimbursement
Share the Savings
Basic Life Insurance
Supplemental Life Insurance (with optional dependent coverage for eligible employees)
Accidental Death and Dismemberment Insurance
County Allowance Credit
Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
Short-Term Disability Insurance
Long-Term Disability Insurance
Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services
Employee Assistance Program

For your Financial Future

Retirement Plan - (Defined Benefit Pension Plan)
Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

12 paid holidays
Floating Holidays
Vacation and sick leave accrual
Vacation purchase program
Management Paid Leave**
Catastrophic Sick Leave
Pet Insurance
Commuter Benefits Program
Guaranteed Ride Home
Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
Employee Discount Program (e.g. theme parks, cell phone, etc.)
Child Care Resources
1st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change.

**Employees in management-designated classifications may be entitled to management paid leave. Refer to the applicable MOU or Salary Ordinance for more information.