County of Alameda

Procurement and Contract Supervisor, Zone 7 (#4956)

Bargaining Unit: Unrep - Zone 7 General Mgmt (U53)
$56.18-$68.27 Hourly / $4,494.40-$5,461.60 BiWeekly /
$9,737.87-$11,833.47 Monthly / $116,854.40-$142,001.60 Yearly


DESCRIPTION

Under general direction, manages, organizes, and supervises the activities of the Agency’s purchasing and contract administration functions, and purchasing card programs and perform other related work as required.

 

DISTINGUISHING FEATURES

This is a single class position responsible for managing and administering the activities of Zone 7 Water Agency’s contract and procurement functions including the supervision of staff involved with procuring materials, supplies, equipment, and services through the preparation of specifications for the solicitation of bids.  This position reports to the Assistant General Manager – Finance in the Administrative Services Division.


EXAMPLES OF DUTIES

NOTE:  The following are the duties performed by employees in this classification.  However, employees may perform other related duties at an equivalent level.  Each individual in the classification does not necessarily perform all duties listed.

  1. Manages and participates in the development and implementation of section goals, objectives, policies, procedures, and priorities for assigned programs and makes recommendations regarding the same.
  2. Supervises, plans, directs, and reviews the work of staff performing day-to-day purchasing activities for the Agency; participates in the hiring selection process and provides or coordinates staff training; manages staff performance and makes disciplinary recommendations.
  3. Researches and analyzes the current and proposed purchasing requirements; evaluates vendors, selection and pricing to ensure most cost effective methods of procuring goods, materials and services; researches and develops alternate vendor sources; meets with vendors to discuss products and services.
  4. Supervises and/or prepares competitive bidding documents, requests for proposals, and specifications supporting the procurement process; reviews and evaluates proposals for compliance with the Agency purchasing standards, policies, and procedures; solicits, evaluates and awards bids, requests for proposals, and the issuance of purchase orders.
  5. Oversees the provision of contracted services as it relates to Agency purchasing; ensures all services received are in compliance with Agency standards, policies, and procedures; reviews, evaluates, negotiates, and administers service contracts.
  6. Coordinates with Agency Counsel to ensure appropriate terms and conditions are applied to individual contracts; ensures contracts adhere to applicable federal and state requirements; verifies contractor compliance with bonding, licensing, and wage requirements; confers with Agency’s insurance provider regarding insurance requirements.
  7. Manages the Agency’s Purchasing Card Programs; ensures cardholder compliance with the Agency Purchasing Card Policy; conducts trainings on the proper use of the Purchasing Card.
  8. Serves as resource for direction on purchasing requirements; interprets and explains Agency purchasing policies, practices, rules and regulations to Agency staff and potential vendors; assists Departments in all phases of the procurement process.
  9. Manages the proper sale and disposition of all surplus property and waste.
  10. Oversees the integrity, maintenance, development and implementation of the Agency’s electronic procurement system; reviews and verifies system entries to ensure accuracy and completeness of data; initiates training and support to departments on purchasing practices and procedures and use of the electronic procurement system.
  11. Prepares staff reports and other necessary correspondence; makes presentations to the Agency Board of Directors, management, and staff.

MINIMUM QUALIFICATIONS

EITHER I

The equivalent of four (4) years full-time as a Buyer II, Zone 7 or a higher level classification in the Alameda County classified service. 

OR II

The equivalent of six (6) years of recent full-time experience as a journey level procurement professional, which included at least two (2) years of supervisory experience.  A bachelor’s degree in Business Administration, Public Administration or a related field from an accredited college or university may be substituted for two (2) years of the required work experience. 

Certification:

Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desirable.

 

NOTE:  The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


KNOWLEDGE AND SKILLS

NOTE:  The level and scope of the following knowledge and abilities are related to the duties listed under the "Example of Duties" section of this specification.

Knowledge of:

  • Basic principles and practices of supervision.
  • Operations, services and activities of a comprehensive centralized purchasing program.
  • Principles and practices of purchasing program development and implementation.
  • Advanced methods and techniques of bid and specification and preparation.
  • Management skills to analyze programs, policies and operational needs.
  • Principles and practices of governmental purchasing and contract administration.
  • Applicable laws, codes, regulations, policies and procedures related to public bidding, contracting and procurement.
  • Electronic procurement systems, Microsoft Suite applications such as Microsoft Word, Excel, PowerPoint and Outlook.  

Ability to:

  • Oversee, organize, direct and coordinate the work of subordinate staff.
  • Negotiate and purchase goods and services for a government agency.
  • Prepare accurate and complete bids, proposals and specifications.
  • Develop and administer division goals, objectives, and procedures.
  • Prioritize, organize, and coordinate several projects concurrently.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of the work.

CLASS SPEC HISTORY

Newspec 4956.docx

RE:kl 12/13/2019

CSC Date: 12/18/2019


BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.