County of Alameda

DESCRIPTION

Under general direction, plans, organizes, and directs the operation of the Stores Division of the Purchasing Department; develops, implements and maintains an automated inventory management system and a comprehensive and effective storage and distribution program for the Stores Division; and does related work as required.

DISTINGUISHING FEATURES

The Manager, Stores Division, is the operating head of the Stores Division of the Purchasing Department, which consists of a large central store in Pleasanton, and a satellite facility in Oakland. The incumbent in this position operates under the general direction of the Deputy Director, GSA. The position is responsible for approximately 2,500 stocked items valued at $l,500,000.00.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, organizes, directs, and coordinates the receipt, warehousing, issuance and distribution of all supplies and materials to County departments, offices, institutions, and special districts.

2. Determines the best storage facilities and locations for items stocked through analysis of use patterns and quantities of items stocked.

3. Assists in managing an automated inventory system by determining the minimum inventory quantities and the most economical order quantities for each item stocked, as well as a minimizing backorders or stockout conditions.

4. Establishes and maintains continuing liaison with buyers, suppliers, and using departments to determine items to be stocked, to control quality of purchases, and to assist using agencies in determining their needs and to take appropriate action to minimize obsolete inventory.

5. Develops systems and procedures to be followed in requisitioning, receiving, checking, storing, billing, and distributing the various types of materials, supplies, and commodities used in the County service.

6. Assumes responsibility for personnel matters within the Stores Division; interviews prospective employees, recommends on disciplinary matters and supervises the training of new personnel.

7. Submits reports and statistical data on the operation of the division; prepares and justifies annual budget for the division.

8. Supervises, through the Supervising Messenger, the County Messenger Service.

MINIMUM QUALIFICATIONS

Either I

The equivalent of two years of experience in the class of Storekeeper II in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

Experience:

The equivalent of three years of inventory management/storekeeping experience which included responsibility for the management of a storekeeping operation comparable in level of responsibility to the County Stores Division.

License:

Possession of a valid California Motor Vehicles Operator's License.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles, practices and methods of large volume warehousing and storekeeping of materials, supplies and perishables.
• Principles of supervision, administration, and organization.
• Principles and practices of large-volume public purchasing.
• Methods of packing, shipping, and storing a wide variety of commodities.
• Methods of inventory management, control and automated record keeping.

Abilities:

• Written communication.
• Oral communication.
• Decision-making.
• Leadership.
• Planning and organization.
• Management control.
• Budget analysis.
• Interpersonal sensitivity.
• Flexibility.
• Adaptation to stress.

CLASS SPEC HISTORY

PR:Lm-h
Revised/Retitled: 8/85
TAT:pb
Revised: 3/4/87
Old document: 0234h
New document: Jobspecs/1740
ys/4/01
CSC Date: 3/11/87

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.