County of Alameda

DESCRIPTION

Under general supervision, to perform the more difficult clerical work requiring use of a computer terminal and knowledge of various computer codes and their application; to enter, search, correct, delete, clear, retrieve and update computer databases and files from a wide variety of source documents; and to do related work as required.

DISTINGUISHING FEATURES

This is a specialized clerical class. Incumbents are responsible for the input of data into a computer system by selecting the operation codes specific to the type of source documents assigned for processing. Incumbents examine source documents to extract necessary information, and often transfer the information into computer codes before it can be input, functions often requiring specialized knowledge to perform. Data Input Clerks spend the majority of their time operating a terminal and utilizing a variety of source documents and data banks within a computer system. Data Input Clerk differs from the class of Clerk II where incumbents primarily use the computer terminal to search and retrieve information.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Enters data or information from a variety of source documents into a computer system ; visually verifies accuracy of data entered and saves data into the computer system.

2. Reviews a variety of source documents to determine intended action, correctness, sufficiency of information and conformance with procedures; reviews printouts for errors and makes corrections.

3. Codes various pieces of information from source documents before entering data or information into a computer system.

4. Operates computers and printers to produce court dockets, minutes, rap sheets, DMV driving records, registration information, schedules, form letters, and court calendars after input of information into database; picks up and delivers data input documents; purges and closes files.

5. Receives and responds to requests from attorneys, law enforcement and Court personnel, and the public for information via search of computer file information.

6. Performs computer processes to create Medi-Cal cards; may execute computer commands to create other negotiable documents, such as general assistance, food stamps or pay warrants for service providers.

7. Operates a variety of office equipment and data retrieval equipment, including personal computers or terminals, printers, teletype, datalog and FAX machines.

8. Assists system managers in troubleshooting problems and in the planning and development of new or expanded systems or procedures.

9. Sends and receives messages and general information via computer terminal.

10. Maintains, updates, and corrects file information in database, including entering and updating purchasing or vendor files, contracts, inventory files, requisitions, bids, purchase orders and applicant or client history.

11. Operates specialized personnel computer system that processes applications, provides applicant tracking, calculates and ranks examination scores, scans multiple-choice written tests, generates certification and examination form notices, customized reports, eligible lists and testing schedules.

12. May occasionally perform other clerical duties, such as assisting with training, acting as a receptionist assisting others at a front counter or on the telephone, or other clerical functions on a part-time basis.

MINIMUM QUALIFICATIONS

Either I

The equivalent of one year of experience in the class of Clerk II or in an equivalent or higher level clerical class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

The equivalent of two years of full-time clerical experience. Experience operating a computer terminal is desirable.

Special Requirements:

All candidates must be able to type alpha and numeric characters at a speed of not less than 35 words per minute with 80% accuracy.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Modern office practices and procedures, including business correspondence, filing, and standard office equipment operations .

Ability to:

• Speedily and accurately inputting computer information from source documents into database via keyboard terminal.
• Operate computers utilizing a variety of basic computer commands and menu screens.
• Interpret source documents and extract required information for entry into computers.
• Read and interpret procedure manuals.
• Adjust to changes in workload and work under time constraints.
• Check and verify computer output for accuracy and completeness.
• Work cooperatively and effectively with those contacted during the course of work.
• Follow oral, written and coded instructions.
• Operate general office and technical equipment.
• Make decisions and exercise sound judgment regarding information being entered, deleted, or coded in the database.

CLASS SPEC HISTORY

Revised: l/79
DW:lm-h/Revised: 4/83
TT:pb/Revised: 4/86
TT:pb/Revised: 9/86
BV:ara/Revised: 3/91
Old doc: 0118h
New doc: 1131.doc
ys/3/01
RE:po Revised 4/12/04-12/14/05 Clerical Study
CSC Date: 5/24/2006

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.