County of Alameda

Contract Compliance Officer (#0481)

Bargaining Unit: Unrep - General Mgmt (U15)
$36.37-$48.75 Hourly / $2,909.60-$3,900.00 BiWeekly /
$6,304.13-$8,450.00 Monthly / $75,649.60-$101,400.00 Yearly


DESCRIPTION
Under general direction, to implement and administer a program of compliance with equal opportunity regulations and policies for construction, procurement and professional services contracts; to conduct outreach to the local, small, women- and minority-owned business community; to monitor effective compliance through appraisals, inspections, investigations and meetings; to recommend appropriate action to effect compliance and to seek appropriate measures for non-compliance; and to perform related duties as required.

DISTINGUISHING FEATURES

This classification is located in the General Services and Public Works Agencies. Each position is responsible for developing, administering, implementing and monitoring outreach programs to ensure that all procedures are followed for contracts within the Agency, and to ensure that all contracts comply with Federal and State contracting and labor codes. The position is responsible for monitoring compliance in the administration of contracts and for the enforcement of sanctions against violating contractors. The Contract Compliance Officer’s functions are independent of those of the project and construction managers. It is distinguished from the Diversity Programs Manager and Assistant Diversity Programs Manager, County Administrator's Office, in that they have county-wide responsibility for investigation of complaints.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Implements and administers Agency contract/labor compliance policy/program, procedures and systems and reviews to determine their effectiveness.
2. Develops, implements, operates and maintains outreach programs for local, small, women- and minority-owned businesses for participation in construction, procurement and professional service contracts.
3. Supervises the maintenance of a local, small, women and minority database; compiles and analyzes data on participation by M/WDBE, ethnic background of workers by craft, and financial participation by minority and women-owned businesses; prepares statistical reports.
4. Trains and orients contractors and agency staff with the process/procedures of contract/labor compliance and assists contractors regarding doing business with the County.
5. Keeps abreast of, and monitors compliance with, Federal, State and County contracting rules, regulations, policies and procedures; recommends program direction as needed.
6. Develops interest in the program through outreach efforts so that the underutilized are trained and employed for County projects.
7. Investigates complaints from businesses, community groups and contractors’ employees at the job sites. Serves as liaison on contract/labor compliance matters with the Diversity Program’s Manager, other County departments and outside agencies.
8. Coordinates services provided by consultants in relation to outreach, contract and labor compliance.
9. Provides information and technical assistance and education to contractors, agency staff and others.
10. Provides advice and direction on financing, bonding and insurance requirements.
11. Provides program direction to staff and others and acts as liaison on outreach, contract and labor compliance matters with County departments and outside Agencies. Represents Agency and County at meetings, hearings and presentations.
12. Assists with other County departments and Agency staff as required to prepare Requests for Proposal, bids, contracts, and related services.
13. Ensures post award administration of contracts and monitors performance of the requirements and scope of the contracts to ensure compliance with Federal, State and County rules, policies and procedures, including permitting requirements.

MINIMUM QUALIFICATIONS
Either I

The equivalent of two years of full-time experience at a level of or higher than the class of Administrative Specialist II in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

The equivalent of four years of full-time, increasingly responsible experience in the field of construction management, contract compliance, affirmative action or industrial relations which includes oversight and coordination of outreach and contract administration projects.

License:

Possession of a valid California Motor Vehicle Operator’s license.

Other Requirements:

Must be willing to travel to various locations within and outside the County and attend meetings/events outside of the standard business hours.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Employment and labor practices and minority business conditions in the Bay Area.
• Codes, statutes and laws related to equal employment opportunities.
• Practices of procurement and of affirmative action administration.
• Codes, statutes and laws related to the Public Contracting Code and various Federal, State and local regulations.
• Procedures and guidelines used to investigate employment and business practices.
• Business and political networks within the community.
• Contract administration and management.
• Computer databases and applications related to the work.

Ability to:

• Understand, interpret and apply legislations, laws, rules, and regulations.
• Analyze operations and procedures in order to improve and make recommendations.
• Plan, organize and direct programs with department staff, union representatives and members of the minority business community.
• Establish effective working relationships with coworkers and members of the community.
• Speak effectively before groups.
• Keep abreast of developments in the field of Contract/Labor Compliance.
• Set up methods for effective monitoring of projects from inception through completion.
• Prepare clear and concise reports and provide meaningful analysis of the information.
• Use applicable computer databases and applications related to the work.
• Assign and supervise the work of other employees.
• Maintain effective communication and working relationship with governing boards, contractors and a variety of management positions while maintaining objectivity amongst all groups.
• Address delicate or sensitive issues in a tactful, effective manner.


CLASS SPEC HISTORY
HC:pb
3/17/93
JH:lm
Rev/Ret: 9/96
Old document: 1199h.doc
New document: Jobspecs/0481
ys/4/01
CSC Date: 10/2/96
JC:pf Rev. 1/10/03
CSC Date: 2/5/03
MAH:cs 11/30/12
CSC Date: 1/9/13