DESCRIPTION
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Under general direction, to supervise, plan, organize, manage, and perform fund development and grant activities targeting financial goals to support the operating budget for assigned departments and the Health Care Services Agency; plan, coordinate, and review the work of subordinate staff; and to do related work as required. DISTINGUISHING FEATURES
Positions in this classification are located in the Health Care Services Agency (HCSA), and reports to senior management are assigned to support their respective department. Incumbents in this classification are responsible for providing supervision, professional, administrative, and technical services in fund development and grant activities while having a strategic relationship with departmental Finance to maximize leveraging grant and federal-state funding sources.
This classification is distinguished from the Fund Development and Grant Specialist in that the latter performs grant development and tracking activities, writes proposals, and conducts budget development from public/private funding sources, whereas the former serves as a key advisor to the assigned department while supervising the work of professional, technical, or support staff.
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EXAMPLES OF DUTIES
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NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.
- Supervises, plans, organizes, and reviews the day-to-day work of professional, technical, or support staff.
- Plans, directs, reviews, evaluates, and provides training and professional development of staff.
- Recommends the selection of staff; recommends and implements discipline as required.
- Manages, plans, coordinates, writes, directs, and evaluates grant development and management activities and strategies within assigned department; reviews and advises on the availability of grants, submission through contract execution, and progress on the scope of work.
- Manages grant applications and provides guidance and direction to staff in support of the grant application review process, including summary data and reports on grant applicant pools.
- Recommends policies, procedures, and processes in support of fund development goals and operations, in accordance with relevant legal parameters, and implements and monitors compliance with approved policies, procedures, and processes.
- Supports program launch and startup activities for awarded grants, including early implementation planning, supporting Board letters, and advising Leadership and program staff on setting up administrative, evaluation, and fiscal structures for ongoing grant management.
- Oversees the development and implementation of grants management systems, including online files, databases, grants processing protocols and procedures, and is responsible for ongoing maintenance and refinement of those systems.
- Monitors and reviews Federal and State legislation that may impact Health Care Services Agency grants and/or contract management.
- Recommends, prioritizes, and executes funding strategies in conjunction with Agency and Department leadership; identifies, funding opportunities to maximize revenues, leverage strengths and partnerships, and deliver prioritized services.
- Serves on leadership team at the Department or Agency level, inform cross-division/cross-department strategic plans, programs policies, and procedures, and maintaining comprehensive knowledge of Agency and Department priorities, initiatives, and programs. Convene and lead workgroups to plan and execute activities and initiatives identified in strategic fund development.
- Represents the Agency and Departments in building philanthropic partners with local business and state/federal funding agencies; develops funding applications, including negotiating funding and MOUs, coordinating strategies and service delivery, and developing scopes of work with internal and external programs and units.
- Develop and implement program and outreach strategies related to fund development activities while collaborating with vendors to design materials; manage fundraising events, and capital and individual donor campaigns.
- Administers, manages, and tracks a portfolio of the most complex grants, cooperative agreements, or other funding streams for the agency, including multiple multi-million dollars, multiple-partner grant initiatives. Serve as the single point of contact for the respective department in all funder correspondence.
- Manages staff coordinating fiscal and programmatic reporting, budget and work plan revisions, implementation and evaluation plans, and grant closeout.
- Coordinates with Finance teams and participates in the design of fiscal structures to ensure execution of required grant-related financial activities; creates and updates grant/fund development forecasts.
- Participates in departmental, agency, and county-wide planning and coordination processes; ensures the most strategic use of grant resources to provide for the most effective delivery of services across divisions and departments.
- Prepares narrative and/or statistical reports; makes presentations to management, County leadership, partners, and stakeholders; monitors legislative and regulatory changes that may affect program operations and recommends necessary changes.
- Operates a variety of standard office equipment, including work-related computer systems and technology; may drive a County or personal vehicle to make site visits and attend meetings.
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MINIMUM QUALIFICATIONS
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EITHER I
Experience:
The equivalent of two (2) years of full-time experience in the class of Fund Development and Grant Specialist or in an equivalent or higher-level class in the Alameda County classified service.
OR II
Education:
Possession of a bachelor’s degree from an accredited college or university in Health Administration, Public Policy, Business Administration, Public Administration, Public Relations, or a closely related field.(Additional professional experience may be substituted for the education on a year-for-year basis.)
AND
Experience:
The equivalent of three (3) years of full-time professional-level experience in fundraising which included revenue generation through competitive federal grant applications, state and foundation competitive grant writing, bond financing, and/or private fundraising, including resource development, preferably for a non-profit or government organization. One (1) year of the required experience must have been in a supervisory capacity.
NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.
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KNOWLEDGE AND SKILLS
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NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.
Knowledge of:
- Current principles, best practices, and trends in quality assurance and continuous quality improvement.
- Disparities in health outcomes for vulnerable populations, including socio-economic and environmental factors that affect health equity.
- Applicable federal, state, and local laws, rules, and regulations.
- Budget development governing Federal, State, and local laws/regulations.
- Local, state, and federal codes and regulations governing the field of dentistry and public health dentistry practices; clinical standards of dental practice and licensure requirements.
- Principles and practices of effective organization, management, monitoring, quality assurance, and quality improvement indicators.
- General Administrative practices and principles.
- Principles and processes of personnel management, which include leadership, supervision, coaching, performance evaluations, development, and counseling.
- Principles and practices of fund development management.
- Computer applications related to the work.
- The Ten Essential Public Health Services (when assigned to PHD).
Ability to:
- Plan, monitor, and evaluate grant development and management activities.
- Analyze effectiveness of policies, procedures, operations, and interventions, and modify as needed to improve programmatic objectives.
- Exercise independent judgment within the scope of authority and practice.
- Plan, supervise, oversee, and review the work of professional, technical, and administrative personnel.
- Provide professional development.
- Develop, implement, and monitor program performance with a Results-Based Accountability framework.
- Demonstrate flexibility.
- Exercise interpersonal sensitivity, political astuteness, and group interaction skills to establish and maintain effective working relationships.
- Facilitate and model effective written and oral communication with attention to linguistic preferences and cultural proficiency.
- Ensure that diverse perspectives are included when developing grant applications and evaluating grant/contract activities, policies, programs, and services.
- Manage multiple and changing priorities.
- Manage through technology systems.
- Incorporate agency and departmental core values and ethical standards of practice into all interactions with individuals, organizations, and communities.
- Work collaboratively with a multidisciplinary team, community resources, and organizations.
- Exercise independent judgment within the scope of authority and practice.
- Plan, organize, and prioritize work.
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CLASS SPEC HISTORY
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New Spec 0316.docx
SK:saa 07/18/23
CSC Date:08/09/2023
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BENEFITS
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Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:
For your Health & Well-Being
- Medical – HMO & PPO Plans
- Dental – HMO & PPO Plans
- Vision or Vision Reimbursement
- Share the Savings
- Basic Life Insurance
- Supplemental Life Insurance (with optional dependent coverage for eligible employees)
- Accidental Death and Dismemberment Insurance
- County Allowance Credit
- Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
- Short-Term Disability Insurance
- Long-Term Disability Insurance
- Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
- Employee Assistance Program
For your Financial Future
- Retirement Plan - (Defined Benefit Pension Plan)
- Deferred Compensation Plan (457 Plan or Roth Plan)
For your Work/Life Balance
- 12 paid holidays
- Floating Holidays
- Vacation and sick leave accrual
- Vacation purchase program
- Management Paid Leave**
- Catastrophic Sick Leave
- Group Auto/Home Insurance
- Pet Insurance
- Commuter Benefits Program
- Guaranteed Ride Home
- Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
- Employee Discount Program (e.g. theme parks, cell phone, etc.)
- Child Care Resources
- 1st United Services Credit Union
*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.
** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.
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