County of Alameda

DESCRIPTION

Under direction, to plan, manage, direct, and coordinate all matters concerning building and facility activities for a County department or agency; work with executive departmental management staff to identify facilities related requirements, coordinate with internal departments to facilitate moves and renovations, and/or new facility planning and development, participates in long range facility planning and is responsible for coordination with the General Services Agency (GSA) staff on facility move implementation and redesign; supervise paraprofessional and/or professional subordinate employees providing support to building and facilities activities and to do related work as required.

DISTINGUISHING FEATURES

This supervisorial class will generally work independently and coordinates with GSA on professional level administrative and planning work associated with facility planning, development and moves, move related budgeting and procurement of services and staffing logistics. The incumbents in this classification are working supervisors who will be fully responsible for managing all of the departmental facilities activities of an Agency or department. The incumbents of these positions report to an agency executive manager within the respective Agency or department.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Directs and supervises all facility planning and development for an individual agency or county department.

2. Reviews internal capital projects needs requests, and makes recommendations concerning potential capital projects strategy to the appropriate department executive level staff.

3. Plans for, recommends and coordinates implementation of capital projects to meet long-term staffing needs.

4. Reviews and administers building remodel and redesign requests, and advises on internal Department/Agency feasibility and planning.

5. Identifies facilities related requirements and coordinates with GSA on the preparation of cost estimates, construction plans, remodeling plans and specifications. oordinates construction work, building services and maintenance on buildings.

6. Works closely with the General Services Agency, the County Administrator's Office, Consultants, architects, and developers concerning project feasibility, site and building acquisitions, facility design and facility construction and modification.

7. Supervises, assigns, directs and reviews the work of subordinate staff.

8. Coordinates building project activities with appropriate local building manager or designee, and reviews the facilities related requests made by those staff.

9. Participates in and may oversee Safety Committee meetings and safety efforts.

10. May monitor and make recommendations on maintenance and deferred maintenance at facilities.

11. Obtains manager and staff input and assesses work environment improvements.

12. In emergency situations involving facilities, staff and customers, works closely with supervisory and executive manager of relevant agencies and departments to gather objective information to reach determinations on building closures, shelter in place and return to work issues.

13. May participate in disaster recovery, emergency operations or exercises as department representative or as part of a team.

MINIMUM QUALIFICATIONS

Education:

Possession of a Bachelor's degree from a four-year accredited college or university (180 quarter units or 120 semester units) with a major in Facilities Management, Business Administration, Public Administration, Real Estate, Planning and Development, Construction Management or a closely related field.

And
Experience:

The equivalent of three (3) years of full-time professional level relevant experience independently providing complex administrative or management services, which included planning, organizing and conducting high level administrative, organizational or related studies preferable related to development and management of capital projects, renovation or remodeling of commercial structures. One year of the required experience must have included supervision of staff.

(Additional professional administrative services comparable to above qualifying experience may be substituted for the education on a year-for-year basis but will not substitute for the supervision experience.)

License:

Possession of a valid California Motor Vehicles Operator's License.

NOTE: The Civil Service Commission may modify the Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Principles and practices of employee supervision
• Methods and techniques relative to long range capital facilities planning
• Principles and procedures related to remodeling and redesign of office facilities
• The process and steps involving land acquisition and development
• Accepted principles and practices of facilities management
• Laws pertaining to property and facilities management
• Governmental, economic, maintenance and environmental factors influencing facilities and real property
• The principles of budgeting, finance and evaluation of services
• Federal, state and county level disaster recovery and emergency operations plans and principles


Ability to:

• Effectively plan and direct the work of subordinate employees
• Analyze data and make decisions for handling facility needs
• Resolve customer complaints
• Monitor facilities management transaction impact within the Department Agency
• Effectively supervise and evaluate subordinate employees and contractors
• Set goals and ensure that they are followed
• Establish and maintain cooperative relationships with departmental representatives, the business and professional community, other public agencies, service and maintenance providers, members of the public and subordinates
• Read plans and specifications
• Plan and prioritize facility needs and monitor work done by service providers
• Prepare and present written and oral reports, correspondence and work plans

CLASS SPEC HISTORY

Newspecs: 0223
IB:cs
CSC Date: 1/21/15
IB:cs Revised 3/13/15
CSC Date: 3/18/15
RE:cs Revised/Retitled 7/13/15
Old Title: Departmental Facilities Coordinator
CSC: 7/22/15

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.