County of Alameda

Accounting and Finance Manager, Public Works (#0182)

$55.31-$67.22 Hourly / $4,424.80-$5,377.60 BiWeekly /
$9,587.07-$11,651.47 Monthly / $115,044.80-$139,817.60 Yearly


DESCRIPTION
Under general direction, to plan, organize and perform varied, complex, and specialized professional accounting, auditing, cost accounting and financial activities which involves the application of advanced principles and practices, including the development of new accounting and cost accounting systems and procedures, and financial policies; to perform budgeting, financial planning and analysis; to direct the work of financial analyst, professional accounting, technical and support staff; and to perform related work as assigned.

DISTINGUISHING FEATURES

This single position classification manages all aspects of the accounting and financial activities of the Public Works Agency. The incumbent is responsible for the development and maintenance of Public Works Agency’s complex government record keeping and reporting systems, which include multiple program budgets and funds. The Accounting and Finance Manager, Public Works reports to the Management Services Administrator, Public Works.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, organizes, supervises and performs varied and complex accounting and financial record-keeping activities related to Road, Flood Control District, Trust accounts and other Public Works activities.

2. Designs and establishes both manual and computerized accounting systems and procedures, specialized computer reports, ledgers, invoices and statements; evaluates, revises and upgrades existing systems, in accordance with generally accepted accounting principles and the agency's needs. Determines appropriate training needs of section staff.

3. Oversees and participates in the budget planning and coordination for Road, Flood Control and County Services Areas; forecasts revenues and expenditures; performs variance analyses.

4. Serves in a consultative role to departmental management and the Agency Director on budget and financial issues and strategies; provides significant input into policy, operational and service delivery decisions.

5. Supervises the work of professional and support staff, either directly or through subordinate supervision; plans, directs, reviews and evaluates the work of staff; provides for the training of staff in work procedures, recommends the selection of staff, conducts performance appraisals, makes recommendations for disciplinary actions and commendations.

6. Directs professional and clerical staff in timekeeping and payroll input in accordance with labor agreements, employer and employee deductions, tracking and verification of leave balances. Directs the input of time worked by job, activity and job location, for the purpose of job labor costing and cost accounting reports.

7. Acts as primary contact and resource person for State, Federal, Grand Jury and Local Auditors related to Public Works Road Fund, Flood Control, and project grants. Responsible for resolving issues and providing required information to varied audit teams.

8. Gathers, analyzes and prepares data for complex periodic reports, as well as for special financial reports and studies, involving the application of advanced principles of cost accounting. Calculates allocation of charges, as well as agency-wide indirect overhead rates necessary for cost distribution and billing, in accordance with state and federal guidelines.

9. Directs the reconciliation of Public Works Agency/Flood Control District accounting and encumbrance records with the County's general ledger system; directs staff in the internal audit of accounts in all funds and reserves for accuracy and completeness; serves as liaison with County accounting and auditing staff.

10. Develops and maintains mechanism to calculate weighted labor rates and directs their application to time worked by operating sections and capital labor by fund and project. Directs the posting of applied labor costs and accrued labor into the general ledger.

11. Directs the accounts receivable process, including aging, accruals, and the billing of other county departments, other water agencies, cities, etc. for inter-fund services, engineering services and encroachment permits. Directs or prepares grant invoicing, other special invoicing and financial reports to funding state and federal agencies.

12. Maintains the Agency’s multi-fund Chart of Account, following guidelines of the State Controller’s Office. Directs maintenance, storage, and retention of fiscal records and financial reports.


MINIMUM QUALIFICATIONS
Either I

Experience:

The equivalent of three years of full-time experience as a Principal Auditor or four years of full-time experience as a Senior Supervising Auditor or as a Supervising Accountant, in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.) One year of full-time cost accounting experience is desired.

Or II
Experience:

The equivalent of five years of full-time experience as a Financial Services Specialist II or higher, with at least two years of experience in Public Works. One year of full-time cost accounting experience is desired.

Or III
Education:

Graduation from an accredited college or university, with a Bachelor’s degree in accounting, or finance or a closely related field with major coursework in accounting and finance.

AND
Experience:

The equivalent of five years of full-time professional-level experience in performing complex financial planning and analysis, budget development, reporting and accounting or auditing preferably in a public agency setting. One year of full-time cost accounting experience is desired. This experience must have included at least two years of supervisory responsibilities.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Theory, principles, practices and procedures of general fund and governmental accounting and auditing, with emphasis on cost accounting.
• Functions, capabilities, applications and operation of computer-based accounting systems.
• Laws, codes and regulations governing public agency financial operations.
• Practices and techniques of financial analyses and report preparation.
• Management principles and practices, including work planning, employee supervision and business management.
• Financial planning, labor and indirect rate setting and revenue enhancement principles and strategies.
• Principles and practices of government budget development and administration.
• Principles and practices of contract and grant administration.
• Audit principles and financial record keeping.

Ability to:

• Manage a variety of financial and accounting functions, including financial planning and analysis, budgeting, contracts and grant administration, cost accounting, general ledger, general accounting and payroll timekeeping.
• Design, install and maintain effective accounting systems and procedures.
• Plan, organize and direct a complex and varied financial program.
• Perform complex accounting and financial record-keeping activities.
• Interpret and apply legal and administrative concepts to departmental accounting functions.
• Analyze data and draw logical conclusions.
• Prepare clear, complete and accurate accounting and statistical reports, correspondences, procedures, policies and other written materials.
• Organize and prioritize work and meet critical deadlines.
• Exercise sound independent judgment within established policies and guidelines.
• Train and supervise financial analyst, professional and clerical and professional accounting personnel.
• Establish and maintain cooperative relationships with those contacted in the course of work.
• Communicate effectively at all levels within and outside the Agency.
• Provide sound technical advice on financial and accounting matters to executive management.
• Conduct and coordinate financial audits.

CLASS SPEC HISTORY
MH:po 9/10/08
Newspecs: 0182.doc
CSC Date: 9/24/2008
GH: cs Revised 3/4/16
CSC Date: 3/30/16

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.