County of Alameda

Manager, Purchasing Division (#0179)

Bargaining Unit: ACMEA - General Mgmt (R15)
$50.34-$61.18 Hourly / $4,027.20-$4,894.40 BiWeekly /
$8,725.60-$10,604.53 Monthly / $104,707.20-$127,254.40 Yearly


DESCRIPTION
Under general direction of the Deputy Director, GSA, or Assistant Director, GSA plan, organize and direct the work of the Purchasing Division; make purchases as required in complex and difficult commodity areas, and do related work as required.

DISTINGUISHING CHARACTERISTICS

This is a one position class which functions as the Assistant Department Head in the Purchasing Department, executing the policies set forth by the Deputy Director, GSA or Assistant Director, GSA and generally supervises and coordinates the work of the Purchasing Division, assists in the budget preparation for the department and may carry a difficult or controversial purchasing assignment.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, organizes, directs, evaluates, and controls the purchasing functions of the Purchasing Division. Manages and supervises through subordinate supervisors the work of the division. Reviews and advises on progress of the purchasing work.

2. Recommends policies and procedures to the Deputy Director or Assistant Director and interprets departmental policy, rules and regulations governing purchasing activities to subordinates, County departments, and vendors.

3. Coordinates the work of the various sections of the Purchasing Division.

4. Develops and assigns commodity categories for each Purchasing Team.

5. Develops and implements the department's on going training for professional purchasing and clerical support in the division and develops and coordinates user training for the departments.

6. Analyzes departmental operations to determine cost effectiveness to maintain standards to improve operations. Assists in the preparation and administration of the division budget.

7. Develops measured workload production controls for the Purchasing Division; identifies means to improve efficiency and speed of routine tasks; calculates costs of alternative purchasing procedures; leads efforts to implement changes.

8. Evaluates performances of subordinate supervisors and/or department employees. Participates in personnel selection interviews and makes recommendations regarding personnel actions.

9. May personally assume purchasing responsibility for certain controversial or high-cost commodities.

10. Plans, organizes, and controls the department's standardization value analysis, contract, cooperative purchasing and market analysis programs.

11. Prepares or assists in preparation of reports and recommendations.

12. Acts for the Deputy Director, GSA in his or her absence.

MINIMUM QUALIFICATIONS

Either I

The equivalent of two years experience in the class of Senior Procurement and Contracts Specialist or Assistant Business Analyst in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts).

 

Completion of the Alameda County Management Academy “Management and Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.

Or II

The equivalent of eight years of increasingly responsible professional purchasing experience, two years of which must have been in a supervisory capacity. (A Bachelor's Degree from an accredited college or university may be substituted for four years of the required purchasing experience.)

License:

All candidates must possess a valid California Motor Vehicle Operator’s license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles and practices of purchasing for a large public agency including methods of purchasing by specification and competitive bidding.
• Organization, personnel management supervision.
• Laws of contracts and sales.
• Characteristics and types of equipment, materials, and supplies generally required by a large organization.
• Value analysis competitive bidding, workload analyzes project management, ethics.
• Computer applications such as spreadsheet and word processing.
• Computerized purchasing and financial systems for bidding, tracking and managing procurements.

Ability to:

• Communicate orally and in writing.
• Make decisions.
• Provide leadership.
• Plan and organize.
• Exercise management control.
• Prepare budget analysis.
• Demonstrate interpersonal sensitivity.
• Be flexible.
• Adapt to stress.

CLASS SPEC HISTORY
PR:lm-h Revised/Retitled: 8/85
TAT:pb Revised: 10/14/88
0035h
co:updated 5/10/00
Old doc. 0035h.wpf
New doc. 0179.doc
CSC Date: 5/19/88
SG:po Revised 12/12/07
CSC Date: 1/16/2008
RE:cs Revised 8/1/13
CSC Date: 8/21/13

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.