County of Alameda

DESCRIPTION

This specification describes a class that supervises multi-unit functions in the Treasurer-Tax Collector’s Office. Under the direct supervision of the Treasurer-Tax Collector Financial Manager, this class sets operating policies and procedures for multi-unit functions that carry various complex fiscal operations relating to the countywide accounting for cash, investments, tax collections, and a specialized trust fund including a highly complex and automated central banking facility for the County.

DISTINGUISHING FEATURES

This class is located in the Treasurer-Tax Collector’s Office and performs and manages a broad range of highly specialized fiscal/accounting activities which include: countywide central cashiering, remittance processing, central banking operations, treasury and investment accounting, tax accounting, trust fund accounting and custody, and other related work. The class also sets policy for the performance of assigned duties and responsibilities in the units under management.

This position differs from the Supervising Accountant position in that it is expected to make significant contribution in the formation and implementation of operating policies and procedures for all units under supervision. This position is also required to exercise excellent managerial and technical skills in order to efficiently manage multi-unit complex operations, and/or perform specialized functions well above the journeyman level and only found in the Treasurer-Tax Collector’s Office.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Manages the accounting and daily balancing operations of cash deposits/receipts, investment transactions, warrants redeemed and other transactions that affect the cash resources of the County treasury.

2. Oversees the recording, accounting and balancing of property tax collections.

3. Reviews and analyzes operating policies and procedures for fiscal and cashiering operations for currency with changing systems applications; reviews integrity of internal controls to ensure preservation of segregation of duties; makes assessments and recommends changes and/or revisions, if needed.

4. Manages the central cashiering for all county departments, school districts, community college districts and special districts; provides assistance all county agencies in setting-up the banking component of direct deposit grants from the federal and state governments; provides assistance/instructions for opening banking relationships prior to required Treasurer’s authorization.

5. Together with the Treasurer-Tax Collector Financial Manager, reviews and assesses complex banking solutions for large banking service users for applicability to the County’s banking practices.; manages and maintains a complex, multi-functional central remittance processing for countywide tax collections and countywide revenue receipts: functionality of the system includes state-of-the-art electronic banking for large depositors (volume and dollar amount) such as Alameda County.

6. Oversees the safekeeping and accounting of the “missing heirs” trust fund. Upon court-ordered distribution, authorizes the disbursement to “found” heirs. Authorizes the escheatment to the State of unclaimed funds.

7. Plans and organizes the annual strategic plan (for the preparation, collection and processing) for the property tax collection seasons (October to December and February to April).

8. Organizes, assigns and reviews work together with subordinate unit supervisors or lead employees, work performed in connection with daily deposit reports, bank reconciliation, daily tax collection reports, and accurate correction of daily edit/exception reports. Provide problem resolution, when needed.

9. Supervises directly or through subordinates, professional, paraprofessional and clerical staff; develops procedures for efficient work-flow; trains new employees; evaluates performance of all assigned staff; participates in the selection of new employees; and, makes recommendations on personnel transactions.

MINIMUM QUALIFICATIONS

Either I
Experience

The equivalent of one year full-time experience as Senior Supervising Auditor, or in an equivalent or higher level qualification in the Alameda County classified service. (Non-classified service includes the District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II
Experience

The equivalent of four years of full-time experience in a professional or technical accounting. auditing, or administrative position involving supervisory/management responsibilities.

Licenses

Specified positions may require possession of a valid California driver's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

Knowledge of:
• Principles of personnel and public administration
• Laws and regulations controlling County fiscal, accounting, collections, and recording operations
• Principles of banking and cashiering operations
• Generally accepted accounting and auditing standards principles and practices
• Methods of financial analysis
• Computer systems for accounting, collections and recording
• Automated remittance processing of large volume and large dollar collections
• Use of spreadsheet, word processing, and other computer applications relevant to performance of related work
• Extensive knowledge of the California Revenue and Taxation Code, California
Government Code (Treasury and Investments sections), and a working knowledge of Uniform Commercial Code

Ability to:

• Make informed decisions
• Direct the work of staff and others; adapt and lead in changing work situations
• Communicate effectively both in oral and written medium
• Problem-solving, research - be able to navigate county system, and financial documents to perform analysis and provide resolution
• Prepare analytic reports, develop procedures for various business processes
• Apply principles of accounting, personnel administration, and office management to work practices
• Plan, manage, and perform complex accounting and administrative tasks
• Ability to participate in inter-disciplinary work groups
• Use personal computer-based spreadsheet and other financial and administrative programs for making reports and correspondence
• Work with the public and other county department personnel.

CLASS SPEC HISTORY

Newspecs: 0141.doc
SG:cs 12/22/10
CSC Date: 1/12/11

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 11 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.