County of Alameda

Fiscal and Cashiering Supervisor (#0134)

Bargaining Unit: Unrep - General Mgmt (U15)
$46.53-$56.56 Hourly / $3,722.40-$4,524.80 BiWeekly /
$8,065.20-$9,803.73 Monthly / $96,782.40-$117,644.80 Yearly

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DESCRIPTION

Under general direction, plans, coordinates, assigns, evaluates, and supervises the work and operations of the cashiering unit, managing the receipting, processing, accounting, and reconciliation of the countywide Treasurer’s deposits and property tax payments. This position is responsible for assisting with the remittance processing, vault operations, and performs other related work as required.

DISTINGUISHING FEATURES

The Fiscal and Cashiering Supervisor classification is located in the Treasury Division of the Alameda County Treasurer-Tax Collector and reports to the Treasurer-Tax Collector Accounting and Operations Manager. The incumbent serves as a first-line supervisor of Accounting Specialists and/or cashiering support staff, and has subject matter knowledge in the areas of remittance processing and vault operations. This classification is distinguished from the Treasurer-Tax Collector Accounting and Operations Manager classification in that the latter has overall responsibilities of the cashiering unit, remittance processing, and vault operations.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by the employees in this classification. However, employees may perform other related duties at an equivalent level. Each employee in the classification does not necessarily perform all duties listed.

Supervises and trains subordinate cashiering staff in the receiving and processing of tax payments and treasury deposits, counting large sums of money, bundling currencies for deposits to banks, and balancing cash, checks, electronic fund transfers, and credit card payments received and processed.
Prepares the daily cash deposits to the bank with subordinate cashiering staff, following all established cash handling and internal controls. Resolves banking problems arising from cash and check deposits.
Reconciles the daily tax collections and deposits in an Excel spreadsheet. Classifies collections according to tax types and miscellaneous receipts by revenue accounts, agency trust funds, and unapportioned funds. Submits collection summary reports to the Tax Accounting Unit. Works with Tax Accountants when imbalances occur between Cashiering system and ITD reports.
Prepares the Alcolink deposit journal to deposit daily tax receipts and collections.
Assigns staff to serve the public at windows. Assesses daily workload and delegates staff to meet deadlines.
Verifies tax payments made by credit card and electronic check to the daily collection reports. Outstanding balances on the collections report are reconciling items to the monthly reconciliation of deposits and collections.
Prepares statistical summary reports of the tax collector’s daily collections.
Maintains sufficient quantities of silver and currency; orders cash as needed.
Verifies the treasurer and tax collector teller’s turn-in-cash. Reconciles cash with teller’s balance sheets and prepares the daily cash deposit to the bank in double custody with the cashiering staff.
Verifies the total of tax collector’s collections against the total checks and cash received. Transmits verified files to ITD so the payments will be posted to the tax roll and generates reports.
Reconciles the amount of check 21 (image check deposit) to be transmitted to the bank for both the tax collector and treasurer’s collections.
Provides reconciliation reports to tellers. Verifies tellers’ cash drawer’s reconciliation and turn-cash; receives the total amount from system cash, signs off on the teller’s cash balance sheet, and stores cash in the vault.
Opens and closes the vault door.
Responsible for updated cashiering systems. Gives permission to access the cashiering applications, as needed.
Performs supervisory duties in the absence of the Treasurer-Tax Collector Accounting and Operations Manager, supervising the daily activities of all Cashiering, Remittance Processing, and Vault Operations Unit staff.
Performs other duties and tasks as assigned.

MINIMUM QUALIFICATIONS

EITHER I

Experience:

The equivalent of one (1) year of full-time experience in the classification of Accountant in the County of Alameda classified service.

OR II

Experience:

The equivalent of three (3) years of full-time experience in the classification of Accounting Specialist II in the County of Alameda classified service.

OR III

Experience:

The equivalent of five (5) years of full-time increasing responsibility in cashiering operations, including handling large amounts of cash, client facing experience, reconciliations of accounts and managing an enterprise level application for cashiering systems, including one (1) year of supervisory experience.

Substitution:

Possession of a bachelor’s degree in accounting or a closely related field may be substituted for two (2) years of the required experience.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

Modern office organizations, methods, practices, and procedures.
Basic accounting procedures and methods of recording receipts and deposits, and balancing them.
Mathematical problem solving, including but not limited to: volume receipt of cash and checks, returned checks from banks, balancing cashiers, and solving any cash differences.
MS Office and relevant applications/systems related to the work performed.
California Revenue and Taxing Code as applied to the functions of the Treasurer-Tax Collector.
Principles of personnel management.

Ability to:

Understand, interpret, and apply laws, rules, regulations, and written directions to varied work situations.
Analyze and problem solve.
Exercise sound judgment.
Organize and direct the work of others.
Establish and maintain cooperative relationships with others.
Maintain records of large amounts of cash and accounting for receipts and disbursements.
Communicate effectively orally and in writing.

CLASS SPEC HISTORY

Newspec 0134

MH:cs Revised 12/27/10/10

CSC Date: 1/12/11

DRH:saa Revised 04/10/25

CSC Date:5/21/2025

BENEFITS

The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*:

For your Health & Well-Being

Medical – HMO & PPO Plans
Dental – HMO & PPO Plans
Vision or Vision Reimbursement
Share the Savings
Basic Life Insurance
Supplemental Life Insurance (with optional dependent coverage for eligible employees)
Accidental Death and Dismemberment Insurance
County Allowance Credit
Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
Short-Term Disability Insurance
Long-Term Disability Insurance
Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services
Employee Assistance Program

For your Financial Future

Retirement Plan - (Defined Benefit Pension Plan)
Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

12 paid holidays
Floating Holidays
Vacation and sick leave accrual
Vacation purchase program
Management Paid Leave**
Catastrophic Sick Leave
Pet Insurance
Commuter Benefits Program
Guaranteed Ride Home
Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
Employee Discount Program (e.g. theme parks, cell phone, etc.)
Child Care Resources
1st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three (3) days of management paid leave. Exempt management employees are entitled to up to eight (8) days of management paid leave.