Office Supervisor

The Department of Children and Families is recruiting for an Office Supervisor for Region 4 (Hartford/Manchester).  This is a full-time, 40 hour per week position which operates Monday - Friday. 

All applicants must include a resume within the "Resume Tab" of their application, as well as upload a cover letter and their last 2 service ratings with their submission.

Applicants invited to interview may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.

Should you have questions pertaining to any phase of this recruitment, please contact the hiring agency's human resources office: Tashunda Monroe, tashunda.monroe@ct.gov, (860) 418-8049.

In order to be considered for this job opening, you must be a current employee of the Department of Children and Families who has permanent state status, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

In a state agency this class is accountable for independently performing a range of administrative office management and supervisory functions in the coordination of diverse office activities.

Performs a range of administrative responsibilities such as developing and maintaining office policy and procedural guidelines and/or manuals; implements and maintains statewide policy and procedural guidelines; acts as a liaison to the general public and a wide variety of people within and outside state service regarding agency policy and procedures; responds to oral and written inquiries for information and assistance; prepares and oversees preparation of various administrative, statistical and financial reports; coordinates and oversees general office business functions; prepares and oversees preparation of all personnel record keeping transactions; may be responsible for reviewing, coding and routing materials; performs related duties as required.

Performs a range of supervisory responsibilities such as planning, organizing and coordinating office workflow; develops work performance and procedural standards and guidelines; determines priorities, assigns and reviews work for timeliness and conformance to agency policies and procedures; recommends staffing changes and assists in recruitment and selection of personnel; conducts performance evaluations; provides training and technical assistance; advises employees on personnel policies and procedures; handles counseling or disciplinary problems; performs related duties as required.

Considerable knowledge of office administration and management; considerable knowledge of department and/or unit policies and procedures; considerable interpersonal skills; considerable oral and written communication skills; skill in performing arithmetical computations; considerable supervisory ability; considerable ability to read, interpret and apply complex materials; ability to operate office equipment which includes personal computers and other automated equipment; ability to operate office suite software;.

Five (5) years of general clerical experience.

Two (2) years of the General Experience must have been as lead or supervisory experience.
Note: For state employees lead or supervisory experience is interpreted at the level of Head Clerk.

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.