Fiscal/Administrative Manager 1

The Department of Social Services is recruiting for a full time Fiscal Administrative Manger for the Fiscal Services Division  in our Central Office location, Monday - Friday, 40 hour work week.

In order to be considered for this job opening, you must be a current employee of the Department of Social Services, who has permanent state status, and meet the Minimum Qualifications as listed on the job opening.  You must specify your qualifications on your application. 

Candidates selected for interview must provide the following at the time of interview:  

- Two (2) most recent service ratings.

Failure to provide the required documents or submit your application accurately and on time, will eliminate you from the recruitment process.

In a state agency, facility or institution this class is accountable for directing a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

AGENCY, FACILITY OR INSTITUTION:

Directs staff and operations of fiscal/administrative office; coordinates, plans and manages activities; formulates program goals and objectives; develops or assists in development of related policy; interprets and administers pertinent laws; evaluates staff; maintains contacts with individuals both within and outside of unit who might impact on program activities; coordinates fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; directs and coordinates a variety of administrative functions such as grant administration, personnel, payroll, purchasing and contract administration; in addition to managing fiscal/administrative functions may manage support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; in a facility or institution, in addition to the above, may insure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; works with state agency contracting staff to implement requirements of the State Contracting Standards Board; researches, interprets and administers pertinent laws and regulations; performs related duties as required.

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of and ability to apply management principles and techniques; knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

One (1) year of the General Experience must have been supervising professional level staff.
Note: For state employees this is the level of Fiscal/Administrative Supervisor.

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

The preferred candidate must have experience carrying out a wide range of fiscal responsibilities in a large agency setting; must have considerable knowledge of State accounting, budgeting, and auditing processes; must have considerable experience and knowledge of fiscal monitoring and financial reporting of federal grants; must have demonstrated knowledge and experience of complex accounting adjustments and cost tracking and GAAP accounting;  must have demonstrated knowledge and ability of allocating the administrative costs to benefiting programs and grants administrated by the department in accordance with the Office of Management and Budget (OMB) Circular A-87; must have considerable knowledge of and ability to interpret relevant State and Federal laws, statutes and regulations; must have considerable knowledge of the State’s accounting system Core-CT (PeopleSoft/Oracle) financial modules and EMP reporting; must have considerable knowledge and experience with EDP systems for financial records, reporting and analysis; ability to work on multiple projects simultaneously.”

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.