Administrative Officer IV #2201-200900-01

The Charlotte Department of Transportation (CDOT) includes a talented staff of over 400 employees organized into five divisions with an operating budget of $67 million. CDOT develops and maintains a dynamic multi-modal transportation system across 300+ square miles that includes more than 5,300 lane miles of streets, 850+ traffic signals, 2,250 miles of sidewalks, 190 miles of bicycle facilities, and 200,000 traffic signs.

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

CDOT is recruiting an experienced Administrative Manager who can lead the broad work of the administrative team of the Engineering and Operations Division. The Administrative Manager leads a diverse staff of professionals involved in the human resources, administrative and budgetary functions of the Engineering and Operations Division, a Division with approximately 100 employees. This position reports to CDOT’s Engineering and Operations Deputy Division Manager and serves as a member of the Division’s leadership team.

The Administrative Manager position requires a high level of independent judgment, initiative, and the ability to exercise great organizational and communication skills. Strong candidates will be leaders who bring out the best in their team and work well in a collaborative environment.

Human Resources

• Responsible for all division Human Resources functions, including payroll, employee benefits, city, and department policy adherence, FLMA, ADA and FLSA topics. 
• Supports a Division of 100+ positions, ensuring performance evaluation and pay plan is administered equitably. 
• Facilitates the recruitment and onboarding process; tracks division positions and vacancies. 
• Works with City and Department leadership to develop or update policies and work rules and implement new programs.

Business Administration

• Oversee the preparation of contract specifications; monitors compliance with federal, state, local, and departmental policies; monitors contract administration; prepares costing information and reports. 
• Oversee staff responsible for purchasing materials and equipment, accounts payable, payroll, dispatching, shipping, receiving, inventory, equipment maintenance, safety, and other relevant administrative functions.
• Oversee Purchase-Card activities for the Division, reviewing and approving items in the City ERP program related to purchasing activities. 
• Plans, directs, and supervises assignments of all administrative, financial, customer service activities and clerical support to the E&O Administrative Team. 
• Supports the development of the division budget; provides budget and financial reports as needed for the general fund and Powell Bill budget; ensures that all checks and balances exist. Forecasts financial needs: monitors budget, spending trends and reconciles expenses to funds available by account. Supports Travel program for the Division.

Physical Requirements (with or without accommodations):

• Job is primarily sedentary in nature with sitting up to 8+ hours a day.
• Job may require occasional field time and site visits.
• Ability to maintain valid NC Driver's license.
• Operate computer.
• Prepare presentations and facilitate group meetings.

Sensory Requirements (with or without accommodations):

• Normal hearing or hearing correctable with hearing aid.
• Vision necessary to maintain valid NC Driver's license.
• Insight to prepare and analyze data.
• Effective communication both verbally and in writing.

• Bachelor’s Degree with four (4) years’ experience in Business Administration, Accounting, Public Administration, Human Resources, or related field.
• Master’s Degree with two (2)years’  experience in Business Administration, Accounting, Public Administration, Human Resources, or related field. 
• Five (5) years experience in Business Administration, Accounting, Public Administration or Human Resources.
• Supervisory experience.

• $68,043.00 - $85,054.00 / Year; Commensurate with experience

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

As of October 1, 2021:

The City of Charlotte requires proof of COVID-19 vaccination as a condition of employment for all new City of Charlotte employees. The City is an Equal Opportunity Employer, and as such, will consider reasonable accommodations as required by law.

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.