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Administrative Associate III #OC-5045-2772

Date Opened
Tuesday, August 11, 2026 11:30 AM
Close Date
Friday, August 28, 2026 4:30 PM
Section
Administrative (Non-Certified)
Salary
  • $23.38 ~ $28.64
Employment Type
  • Full-Time
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Introduction

OPEN COMPETITIVE EXAMINATION FOR:  ADMINISTRATIVE ASSOCIATE III
SALARY: $23.38 ~ 28.64/ hr.  (35 hours per week, Non-Exempt) Note: New hires start at the beginning of the range.

LAST DAY FOR FILING APPLICATIONS

APPLICATIONS: Can be accessed through our website at www.waterburyct.org or via www.JobAps.com/Waterbury  &  must be on file by 4:30 p.m. on:

 

Friday, August 28, 2026


FRINGE BENEFITS: Choose from available health insurance plans (employee contributions vary) Prescription Drug Rider, Dental Plan, Group Life Insurance for Individual; Retirement Plan; paid Holidays; paid Vacation; paid Sick Days; paid Personal Days.

IMPORTANT:
1. Veterans – Veteran’s points will be awarded in accordance with the Connecticut State Statute. Five (5) for non-disabled veterans, ten (10) for disabled veterans. Proper documentation must be submitted to the Personnel Director before the date of the examination.
2.  Residents – Residency points shall be added in accordance with the amendment to the Civil Service Ordinances dated March 18, 2011.  Proper documentation and proof of residence must be submitted no later than the closing date for applications. 
3. Appeal Process - an applicant may appeal notice of not meeting the minimum qualifications (Civil Service Rules and Regulations, Section 3741, Subsection B, Article 9) to the Civil Service Commission within seven (7) days of the date on such notice.  Please notify the Civil Service Office of a change in address.  Notification will be mailed to the address written on your application.

GENERAL STATEMENT OF DUTIES

Performs a high level of administrative support and/or sub-professional accounting tasks.


EXAMPLES OF WORK

Assists department head in preparation of departmental or divisional budget; assists department head in preparation of annual report; Researches and assembles information from a variety of sources and prepares statistical, financial and narrative reports; Analyzes information and may make recommendations; Supervises and trains support staff; Delegates work and follows up on accuracy and adherence to deadlines; Operates personal computer to compose and edit correspondence for own or department head signature; Creates and maintains computer spreadsheets and databases; interprets and explains established policies and procedures; Prepares meeting agendas, attends meetings, records or takes meeting minutes and transcribes same; Assists department head with grant writing; Liaisons with other departments in the resolution of day-to-day administrative and operational issues; Assists visitors to the department by resolving or referring administrative problems and inquiries; Supervises preparation of payroll and requests for purchases; Computes and audits all estimates on contracts; Maintains Bond Interest and Redemption controls; Keeps records of all treasury bills and certificates of deposit and makes payments as required; Supervises and takes the lead in maintaining revenue and appropriation ledgers; Enters and retrieves data from automated financial and HRIS systems; Performs related duties as required.

REQUIRED KNOWLEDGES SKILLS AND ABILITIES

Considerable knowledge of office terminology, procedures and equipment; thorough knowledge of business arithmetic and English; considerable knowledge of modern clerical account keeping practices; good knowledge of professional accounting practices; ability to follow complex oral and written directions and to prepare complex fiscal and other reports; ability to make decisions in accordance with laws, ordinances, regulations and established policies; ability to effectively communicate orally and in writing; ability to plan and supervise the work of others; ability to utilize various office automation software, including word processing systems, spreadsheets and database management programs; ability to deal effectively with other employees at all levels and the public.

REQUIRED EXPERIENCE AND TRAINING

High School Graduate or GED and three (3) years experience performing difficult administrative or account keeping tasks. In the City of Waterbury, this would be at the level of Administrative Associate II.

PHYSICAL DEMANDS

Working Conditions, Physical and Mental Requirements

Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.

 Frequency: Place an “X” in each box that is appropriate to your job.

NEVER (N)

OCCASIONALLY (O)

FREQUENTLY (F)

CONSTANTLY (C)

0 % of Shift

1-33% of Shift

34-66% of Shift

67-100% of Shift

Working Conditions

N

O

F

C

Working Conditions

N

O

F

C

Physical Demands

 

 

 

 

Depth Perception

 

X

 

 

Standing

 

X

 

 

Color Distinction

 

X

 

 

Walking

 

X

 

 

Peripheral Vision

 

X

 

 

Sitting

 

 

X

 

Driving

X

 

 

 

Lifting

 

X

 

 

Physical Strength:

 

 

 

 

Carrying

 

X

 

 

Little Physical Effort (-10 lbs.)

 

X

 

 

Pushing

 

X

 

 

Light Work (-20 lbs.)

 

X

 

 

Pulling

 

X

 

 

Medium Work (20-50 lbs.)

 

X

 

 

Climbing

 

X

 

 

Heavy Work (50-100 lbs.)

X

 

 

 

Balancing

 

X

 

 

Very Heavy Work (100+ lbs.)

X

 

 

 

Stooping

 

X

 

 

Environmental Conditions

 

 

 

 

Kneeling

 

X

 

 

Cold (50 degrees F or less)

X

 

 

 

Crouching

 

X

 

 

Heat (90 degrees F or more)

X

 

 

 

Crawling

 

X

 

 

Temperature Changes

 

X

 

 

Reaching

 

X

 

 

Wetness

X

 

 

 

Handling

 

X

 

 

Humidity

X

 

 

 

Grasping

 

X

 

 

Extreme Noise or Vibration

 

X

 

 

Twisting

 

X

 

 

Exposure to Chemicals

X

 

 

 

Feeling

 

 

X

 

Exposure to Gases and Fumes

X

 

 

 

Talking

 

 

X

 

Exposure to Unpleasant Odors

X

 

 

 

Hearing

 

 

 

X

Exposure to bodily fluids

X

 

 

 

Repetitive Motion

 

 

X

 

Exposure to dampness

X

 

 

 

Hand/Eye/Foot Coordination

 

 

X

 

Confinement to Small or Restricting Area

X

 

 

 

Visual Acuity/Near

 

 

X

 

Mechanical Hazards

X

 

 

 

Visual Acuity/Far

 

 

X

 

Physical danger

X

 

 

 

 

 

The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not to be construed as an exhaustive list of all job responsibilities and duties performed by personnel so classified.

 

The City of Waterbury and Waterbury Public Schools is an equal opportunity employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.

 

Prepared on: October 2, 2019

 

SPECIAL NOTE

This position is covered under the written Agreement between the City of Waterbury and the Waterbury City Employees' Association (White-Collar) Union.

THE CITY OF WATERBURY IS AN EQUAL OPPORTUNITY EMPLOYER
 
E.O.E. M/F/D/V
 
EEOP Utilization Report is available at www.waterburyct.org

Fill out the Application NOW using the Internet.