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Exec Assistant Corp Counsel - Appointed #NC-5045-5046

Administrative Associate & Clerical Staff & Office Staff

Date Opened
Monday, June 01, 2026 8:30 AM
Close Date
Open until sufficient apps are received
Section
Legal - Corporation Counsel
Salary
  • $80,000.00
Employment Type
  • Full-Time
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GENERAL STATEMENT OF DUTIES

Municipality seeking a full-time Executive Assistant for its Corporation Counsel. The ideal candidate will be experienced in bookkeeping and/or accounting and office management.

This is an Appointed position.

FRINGE BENEFITS: Choose from available health insurance plans (employee contributions vary) Prescription Drug Rider, Dental Plan, Group Life Insurance for Individual; Retirement Plan; paid Holidays; paid Vacation; paid Sick Days; paid Personal Days.

EXAMPLES OF WORK

(Illustrative Only)

Provides assistance to the Corporation Counsel, including:

Performing general office functions including copying, scanning, mailing, monitoring news board and notices, and preparing correspondence;

Maintaining office forms, scheduling meetings, and performing research;

Registering and setting up webinars and/or continuing legal education;

Coordinating the new hire and separation process;

Coordinating and/or setting up new employee accounts (e.g. email, Lexis) and assisting in the training of new personnel;

Safeguarding confidential and/or sensitive employee information and credentials;

Maintaining and overseeing employees’ use of time (e.g., accrued time, FMLA);

Maintaining inventory of City property, including keys, swipe cards, electronic equipment, etc., and overseeing maintenance of all office equipment;

Inventorying and ordering office supplies;

Assisting visitors by resolving or referring administrative problems and inquiries;

Payroll, budgeting, and fiscal management, including: 
  • preparing bi-weekly payroll;
  • processing invoices;
  • maintaining spreadsheets;
  • reconciling expenses charged to files;
  • addressing all related issues;
  • processing and maintaining receipts and disbursement accounts;
  • assisting in preparation of annual budget and other financial reporting;
  • preparing and monitoring purchase requisitions and purchase orders;
  • supporting and assisting in the filing of various Annual Reports;
  • setting up and maintaining General Ledger and Activity accounts and budgets;
All other related duties as required.

REQUIRED KNOWLEDGES SKILLS AND ABILITIES

Thorough knowledge of principles and methods of accounting and bookkeeping;

Analyzes and interprets fiscal and accounting data and prepares fiscal and other reports;

Excellent computer skills and the ability to work with database and spreadsheet software,
including but not limited to Microsoft Excel, and PowerPoint;

General knowledge of or ability to learn the City procurement process for obtaining goods and services;

Knowledge of modern office management practices, terminology, and equipment;

Takes initiative and can work with minimum oversight on multiple projects with competing priorities; and

Deals effectively with other employees at all levels and the public.

REQUIRED EXPERIENCE AND TRAINING

High School Graduate or GED and one (1) year of responsible office experience using word processing or performing account keeping tasks.

ADDITIONAL REQUIREMENT

Bachelor’s Degree in finance, accounting or business management preferred. Minimum of one (1) year experience in assisting department head/chief executive, one (1) year experience in bookkeeping, and one (1) year experience in office management.

SPECIAL NOTE



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